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HomeMy WebLinkAbout10-11-1994 Clerical`~ Clerical Committee City Council Chambers October 11, 1994 6:30 P.M. Members Present: Larry Sarff, Bob Molleck, Jerry Bohler Others Present: Don Edwards, Jim Elson, Clif O'Brien, Mike Elam, Chet Phillips, Ray McKinney, Gary Orwig, Jim May, Bob DeRenzy, Kayma Duncan, Phil Miller, John Froehling, Harlan Banister, George Spahn, Linda Woods Finance Committee Larry Sarff, Chairman The first item was the discussion of purchasing a new copy machine. Harlan stated he has talked with the Xerox representative. Larry Sarff stated he felt the copy machine should be put out for bids, he stated there are several different companies that make copy machines. It was stated that the present machine is eight years old and the city is paying for maintenance and copies. Discussion followed on the features. Larry Sarff suggested that the department heads and those that use the machine be asked what they would like to have the machine include and bids be received. A motion was made by Jerry Bohler and seconded by Bob Molleck to draw up specifications and go out for bids for a new copy machine. Voice vote. Motion carried. Ray McKinney addressed the next two items: the carbon feeder and the KMN04 feeder. He stated that the parts for the carbon feeder are $3,176, the saturator for the KMN04 feeder is $1,002 and the necessary pumps are $1,640 for a total of $5,818.00. He stated that he had checked with Pat and the funds are available from the depreciation fund. A motion was made by Jerry Bohler and seconded by Bob Molleck recommending the expenditure be allowed and paid from the depreciation fund. Voice vote. Motion carried. Mayor Edwards informed the Committee he had received a letter from IDOT concerning the handicap ramps along the state route through town. He stated that there are 66 ramps at the intersections that need to be installed. IDOT is asking for a 50/50 participation with the state at an estimated cost of $1,000 per ramp plus 15~ for engineering. These ramps would meet the ADA requirements. Discussion followed on whether the city could construct the ramps. Mayor Edwards stated he would find out more about the matter. He stated that he, Clif O'Brien, Bob Anderson and Tracie Skaggs met with Dale Rissinger of IDOT last week and it was suggested that the 1st Avenue and Chestnut Street intersection could be improved by moving the stop signs up and moving the crosswalks to eliminate confusion. Mayor Edwards stated that if this is done, the handicap ramps would have to be moved. No action was taken on this matter at this time. 1 A request from the First Baptist Church was discussed. Alma Wertman asked the Committee's consideration in having the walk in front of the church replaced. It is approximately 11.5 feet x 34 feet. Mayor Edwards stated that the church is not in the 4-B TIF district but the right of way is, which includes the sidewalk. Clif O'Brien stated that if the downtown contractor does the work it would be approximately $1500-$1800. Discussion followed. A motion was made by Bob Molleck and seconded by Jerry Bohler to have Clif talk with the contractor, measure the walk, and proceed with the replacement. Voice vote. Motion carried. The financing for the sludge process was next. Harlan Banister stated that he has been assured of local financing for this project. No action was taken at this time. The railroad leases were next. Harlan Banister stated that it has not been determined as of yet how many leases the city has with the railroad. Pat is working on that information. Harlan stated he would contact the land manager concerning the leases. Bills were discussed next. A memo from Pat Wright was discussed concerning a discrepancy over a hotel bill for two firemen. Bob DeRenzy stated that the cost of a one person room was $40, the cost for a two person room was $45, but none was available. A suite was reserved at a cost of $70, thus saving the city $10 per night over the cost of two one person rooms. Discussion followed. A motion was made by Larry Sarff and seconded by Jerry Bohler to pay the difference for the hotel room. Voice vote. Motion carried. A request for upcoming training was next. The cost is $850 for two firemen. This would include a check for the registration and lodging from the city and a check to the employee for per diem and food. A motion was made by Jerry Bohler and seconded by Bob Molleck to approve the expenditure. Voice vote. Motion carried. Bob DeRenzy stated there will be a bill to the Peoria Fire Department for training of the new firefighter. Ray McKinney was asked why he purchased a VCR. He stated it would be used for training films, etc. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending approval of the bills. Voice vote. Motion carried. Mrs. Goforth addressed the Committee concerning the availability of water at Ingelwood subdivision. This is adjacent to Del-Bar subdivision. She is thinking about purchasing a lot but wants to make sure that water will be available to the area. The Committee discussed the possibility of her running a single service to her property, or, the city participating in the cost to run a larger line for all the adjacent properties. She stated that she did not have a preference, she just wanted to make sure she could get water one way or the other if they purchased the lot. A motion was made by Bob Molleck and seconded by Jerry Bohler to approve the concept of extending the water line to Ingelwood subdivision. Voice vote. Motion carried. 2 No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item of discussion was a sexual harassment policy. Mayor Edwards stated that Kayma Duncan and Linda Caudle had brought information back from the IML conference concerning this matter. Kayma stated that in the handout given to the aldermen, on page 6, it explains that municipalities can incur more liabi]ity by not having a policy. The seminar gave examples of the charges filed and court actions taken with and without policies in place. Jim Elson stated that he has reviewed the information and with the exception of a few blanks, he can draft it for their review. Committee agreed. A request for a Police and Fire Commissioner and the police chief to attend a seminar was next. The cost is $95 each for the registration and one night's lodging and meals. Discussion followed on the possibility of the fire chief attending the seminar as well. A motion was made by Larry Sarff and seconded by Jerry Bohler to have Denny Dawson, Mike Elam and Bob DeRenzy attend the seminar. Voice vote. Motion carried. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kevin Meade, Chairman The first item of discussion was the train depot. Mayor Edwards stated he had received a call concerning the passing of Bill Reardon, who was an avid railroad buff. Ruth Ann Harn contacted him asking if a plaque could be placed in Mr. Beardon's honor if the funds were raised to move the "dinky" to the depot. She has also contacted a national club Mr. Beardon was involved in and they are interested in the history of the depot and interested in holding some of their meetings here if available. Committee agreed that this could be possible. Mayor Edwards informed the Committee that he and Kayma Duncan had met with a potential developer interested in the Fredman Lot on the square. It is necessary, according to the redevelopment act, that the city would have to advertise for alternate proposals for the lot. The proposed development would be retail in nature. A motion was made by Bob Molleck and seconded by Larry Sarff to have Kayma Duncan advertise for alternate proposals for this lot. Voice vote. Motion carried. Mayor Edwards stated he would like to see a final policy on reading the outside meters and the inside meters. He stated there are 3 err' several problems during the month with adjusted bills due to inaccurate readings between the two meters. Mayor Edwards suggested the elimination of the outside meters. Clif O'Brien stated he read meters for several years and if the inside meters were read everytime, they could be adjusted on the spot. Harlan Banister suggested that the computer be programmed to flag the accounts with a usage fluctuation of 5% either way. Discussion followed. Chet suggested that alternatives be found to correct the problem. No action was taken by the Committee on this item. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item on the agenda was the condemnation of 567 Dean Court. Jim Elson stated that this is a partially burned mobile home and there are rat problems in the area. A motion was made by Bob Molleck and seconded by Larry Sarff to proceed with the condemnation. Voiced vote. Motion carried. The animal ordinance was next. Jim Elson asked the Committee to review the matter for discussion at the next meeting. No action was taken by the Committee at this time. Mayor Edwards stated that there are some problems with the properties on the west side of town. The Bob Wheeler property has junk siting around and he has indicated that this will be cleaned up. Behind the Siesta Motel, it appears that Mr. Inmon in junking out old mobile homes. Discussion followed on the fact that this is a zoning violation. A motion was made by Larry Sarff and seconded by Bob Molleck to send Tracie Skaggs out with an officer to investigate. Voice vote. Motion carried. REVCO, formerly Super-X Drugs is requesting a sign variance. Mayor Edwards provided a verbal outline of the present sign and the new sign dimensions. A motion was made by Bob Molleck and seconded by Larry Sarff recommending approval of the sign variance. Voice vote. Motion carried. Mayor Edwards informed the committee that the Planning and Zoning Commission has requested that John Davis be removed from the Commission and as Chairman. Their by-laws contain specifics on the number of meeting which can be missed. Mr. Davis has missed several meetings. A motion was made by Larry Sarff and seconded by Bob Molleck to pass this request on to the City Council. Voice vote. Motion carried. The steps in the Fulton Square mall area was next. Clif O'Brien stated that the steps have been removed and will be replaced. Bob Anderson and the contractor are working out the particulars. 4 Chet Phillips asked about opening the area in front of Maurice's to traffic. Cars are presently driving through this area. Discussion followed. Clif O'Brien stated that concrete flower boxes could be placed in this area to stop traffic. Committee agreed. Committee discussed the placement of crosswalks in the middle of the blocks on the west and east sides of the square. The Committee asked the street and police departments to look at the area. The city auction was discussed at this time. The matter was tabled to the next meeting. A motion was made by Bob Molleck and seconded by Larry Sarff to convene in executive session for the purpose of personnel. Voice vote. Motion carried. Executive session minutes are on file for review. No further business was discussed and the Committee was adjourned. Kayma Duncan - Committee Secretary