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HomeMy WebLinkAbout07-12-1994 Clericalrlll/ Clerical Committee City Council Chambers July 12, 1994 6:30 P.M. Members Present: Larry Sarff, Bob Molleck, Kevin Meade Others Present: Don Edwards, Jim Elson, Clif O'Brien, Mike Elam, Chet Phillips, Ray McKinney, Gary Orwig, Jim May, Bob DeRenzy, Kayma Duncan, Phil Miller, John Froehling, Harlan Banister, George Spahn, Dick Coay Finance Committee Larry Sarff, Chairman The first item was an informational item from Mike Elam. He stated that Donald R. Bull has been indicted on ten counts in connection with the double homicide of Donna Tompkins and her daughter Justin. Mayor Edwards commended the efforts of both the fire and police departments. Mike Elam addressed the Committee concerning quotes he had received for used cars for the police department. He stated he received quotes from one dealer in Canton which contained four units. He stated he favors the 1990 and 1989 Buick LeSabre due to the fact that these two units have the lowest mileage. Larry Sarff suggested that the prices be checked against the bank value, to call out of the area dealers to determine the value and to have the mechanic check the cars. Discussion. A motion was made by Bob Molleck and seconded by Kevin Meade to notify the dealer of the two choices with final action to be taken at the next City Council meeting pending the mechanic's approval. Voice vote. Motion carried. The demolition of the property at next. A motion was made by Kevin to proceed with advertising for Voice vote. Motion carried. 871 East Oak Street was discussed Meade and seconded by Bob Molleck demolition bids on this property. The possible sale of city owned lots was next. Mayor Edwards stated that four lots are owned by the city: the Fredman lot on the square, 818 Anderson Place, 486 West Locust Street and the lot at 5th and Chestnut Street. He stated he would like to hold the Fredman Lot since he has had some interest in the lot from a potential developer and the 5th and Chestnut lot has some adjustment which have to be made. Discussion followed on the lot size of the two remaining lots. The consensus of the Committee was to hold the advertisement for sale of the four lots until the next regular meeting. Gary Orwig requested permission to advertise for bids the purchase of a new tractor for the sewer plant. He stated the three they have, a 1967, a 1974 and a 1980 have had repairs made to them and he would like to trade them in on a new unit. A motion was made by Bob Molleck and seconded by Kevin Meade to put the tractor out for bids. Voice vote. Motion carried. 1 A motiontalsimarovementrpurchasesago throughdHarlanvBanMster.toVoice all caps p vote. Motion carried. Ray McKinney stated that he is having the specifications drawn up for bids fora new tractor and attachments and asked if the Committee would like to have the two combined with separate bids foA each item for his tractor and for the tractor for Gary Orwig. motion was made by Kevin Meade and seconded by Bob Molleck to combine the two sets of specifications. Voice vote. Motion carried. Gary Orwig requested permission to purchase a composite sampler. The low quote was received from Gasvoda in the amount of $3166.00. Gary stated this is a budgeted item. A motion was made by Bob Molleck and seconded by Kevin Meade recommending approval of the purchase. Voice vote. Motion carried. The discussion of the sludge press was next. Bernie Held of CMT informed the Committee that July 1st the application was submitted for the EPA permit. They are now in the process of completing the design work. He stated that they have found another process which is comparable to the original system and will be adjusting the specifications to allow for competitive bids of the two systems. He stated that they are close to being on schedule. With the redesign of the specifications the agreement needs to have an amendment approved to increase the amount to $75,000 from the original $65,000 amount. Discussion followed. A motion was made by Kevin Meade and seconded by Bob Molleck recommending amendment of the agreement by $10,000 for CMT. Voice vote. Motion carried. The downtown sidewalk program was next. Clif O'Brien stated that the areas to be bid are South Main Street from Elm to Pine Streets, East Elm Street from White Court to 1st Avenue and the Fulton Square area between the two main buildings. The planter would be removed in the Fulton Square area and the trees and lighting theme would be continuednded~bcusgobnMolleckedto putmothensidewalks outKforn bidse and seco y Voice vote. Motion carried. Bills were discussed next. Ray McKinney stated that the bill for Anderson Engineering in the amount of $766.43 should be listed under the Lake bills. This was for marking property not owned by the city during the process of marking the trees to be harvested at the lake. A motion Hasa mrovalbof the~biMlsce Voice votendeMotionBcarriedleck recommends g pp Ray McKinney stated that the bill for the rental of the excavator in the amount of $10,500 is due and would be split between water and sewer again this year. This is used for cleaning the sludge pits. Clif O'Brien stated he is presently using the excavator for the installation of the water loop near the prison. rovmntithewarental by Bob Molleck and seconded by Kevin Meade app 9 expense. Voice vote. Motion carried. 2 Bob DeRenzy informed the Committee that when he requested permission to purchase four air packs for the new truck, he found that the amount, $1600 each, did not include the additional air bottles for the tanks. These air bottles are not interchangable with the present air tanks. The cost is $410.00 each. He requested permission to purchase four air bottles, one to be paid from the 2% fund and the other three to be paid from the general fund. A motion was made by Kevin Meade and seconded by Bob Molleck recommending approval of the purchase of the air bottles. Voice vote. Motion carried. The optical copier information was discussed at this time. Larry Sarff stated he has reviewed the information presented by Linda Caudle and Kayma Duncan and will pass it along for individual Committee members review. He stated that the representative from R.K. Dixon that had originally talked with them is no longer with the company. Kayma Duncan stated that she and Linda Caudle had met with his replacement but had not received any additional information from the company. No action was taken by the Committee. Mike Elam informed the Committee that a temporary appointment for Rick Nichols has been made by the Fire and Police Commission of a police officer for the department. No action was necessary by the Committee. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item of discussion was a drug free workplace policy. Mayor Edwards stated that Ed Fahlback from Proctor Hospital is here to make a presentation to the Committee. Mr. Fahlback stated that he was interested in the city's drug free workplace policy and is willing to make a one hour presentation to the management personnel concerning drug and alcohol abuse free of charge, with no obligation or commitment on the city's part. Proctor also has a packet for management personnel as well as a packet for employees. Bob Molleck stated he did not see any harm in having the management personnel attend the presentation. Mayor Edwards suggested Mr. Fahlback attend the next department head meeting on July 20, 1994 at 9:00 a.m. to conduct the presentation. Mr. Fahlback will check his schedule and contact the Mayor's office. No further action was taken by the Committee on this matter. Bob DeRenzy informed the Committee that the fire department would like to have a retirement party for the three retiring firemen (Rod Hamilton, Larry Hoerman, and Ron Graves) and would like to invite three others (Jim Smith, Terry Colvin and John Wason). The fire department held a meeting and would like to have the party at the Elks. The union and the department will be purchasing gifts for the 3 honorees. They anticipate the cost to be $500.00 and are requesting the city to participate. The committee discussed the precedent the city would be setting and the fact that tax payers money would be spent on a party. Several members of the Committee were not in favor of this and asked if the 2% money was considered for the expense. Bob DeRenzy stated the firemen felt that 2~ money should not be spent for this party. A motion was made by Larry Sarff and seconded by Kevin Meade to not participate monetarily. Voice vote. Motion carried. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kevin Meade, Chairman The first item was informational. Kayma Duncan informed the Committee that one loan recipient has not paid their HHS payment, which was due June 1st, and has not paid their June and July revolving loan payments. The total is $3,127.04. She stated that after numerous phone calls, a certified letter was sent and not accepted by the recipient. She added that monthly statements are sent out by the office of the payments due. When asked who the recipient was, Kayma stated it was LaRoma Pizza. Jim Elson volunteered to phone Lee Puleo concerning the matter. Committee agreed. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item on the agenda was the Brady water bill. Mayor Edwards stated that Mr. Brady was not able to attend. Ray McKinney stated he had reviewed the problem and will be getting back to Mr. Brady concerning the problem. No action was taken by the Committee at this time. Next was the animal ordinance. James Elson stated that this was a draft combining a number of ordinances from other cities and was being presented for the committee to study at this time. No Committee action was necessary. Mayor Edwards stated that his office aid recipient concerning the payment not receive her check until after therefore, must pay the late charge. and waived the late charge this time. with some of the customers due to the aid checks come during different times talked about other utilities and their has been contacted by a public of her water bill. She does the 10th of the month, and Ray McKinney did talk to her He stated this is a problem fact that some of the public of the month. The Committee responses. Another problem 4 has been with the mail delivery. Some of the bills are not being delivered until of ter the 10th of the month. When the citizens complain, the post office is telling them to call the Mayor's office. Ray McKinney stated that the out of town bills are mailed a couple days early but the in town bills are taken to the post office the last working day prior to the first of the month. Ray McKinney stated he will respond to the public aid recipient concerning the problem. Committee agreed. The election ordinance was next. James Elson reported that this is to eliminate the double elections where the same candidates are running for office who ran in the primary. He asked that this be held over. No Committee action was necessary at this time. Mrs. Farrar's fourth grade class had written letters to the Mayor requesting the passage of an ordinance prohibiting anyone under 18 from smoking. Mike Elam asked that this matter be tabled to the next meeting so that he can gather information from other communities who have passed a similar ordinance and to talk with them concerning enforcement of the ordinance. Committee agreed. The motorcycle club lease was next. Ray McKinney stated that he would like to see Jim Elson's suggestion be carried out to notify the club that the city is not desirous of renewing their lease. Discussion. A motion was made by Bob Molleck and seconded by Larry Sarff that a letter be sent to the club now, and again in six months notifying of the non-renewal of the lease. Voice vote. Motion carried. A sign variance request was presented by Carroll Ludlum. He stated that the former Ludlum Center, which will be occupied by 2nd Cinema Video is requesting a variance of the sign ordinance to allow for signs to be placed on the north and south sides of the building. The signs are similar in size to what the Dollar Store had formerly placed on the building. Mr. Ludlum presented drawings of the sign and locations to the Committee. A motion was made by Bob Molleck and seconded by Larry Sarff recommending approval of the variance. Voice vote. Motion carried. Mayor Edwards informed the Committee that he has received a resolution from the Friendship Festival Board for the closing of the state highway for the annual parade. A motion was made by Bob Molleck and seconded by Larry Sarff to refer the resolution to the City Council for action. Voice vote. Motion carried. A motion was made by Larry Sarff and seconded by Bob Molleck to convene in executive session for the purpose of personnel. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the Committee was adjourned. Kayma Duncan - Committee Secretary 5