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HomeMy WebLinkAbout05-10-1994 Clerical Clerical Committee City Council Chambers May 10,1994 6:30 P.M. Members Present: Larry Sarff, Bob Molleck, Kevin Meade Others Present: Don Edwards, Jim Elson, Clif O'Brien, Terry Cramer, Chet Phillips, Ray McKinney, Gary Orwig, Jim May, Bob DeRenzy, Kayma Duncan, Dick Coay, Don Hopper, John Froehling, Harlan Banister, George Spahn, James Elson, Chuck Chapman, Finance Committee Larry Sarff, Chairman The first item was the discussion of the NAIER membership. Clif O'Brien stated that annual fee is $595.00 and feels that this is well worth the fee. A motion was made by Kevin Meade and seconded by Bob Molleck to recommend continuation of the NAIER membership. Voice vote. Motion carried. Gary Orwig informed the Committee that the flow meter at the sewer plant had to be recalibrated. It was discovered that other repairs were needed. The bill for the flow meter is in the amount of $809.66. A motion was made by Bob Molleck and seconded by Kevin Meade to allow the bill. Voice vote. Motion carried. The bids for the demolition of the building at 123 East Elm Street was next. A motion was made by Bob Molleck and seconded by Kevin Meade to open the bids. Voice vote. Motion carried. One bid was received from Chuck Kinsel Trucking & Excavating in the amount of $17,750.00. Discussion followed. The consensus of the Committee was to refer the bid to the City Council for consideration. Ray McKinney addressed the Committee with a request to look into the possibility of leasing and/or purchasing a new or used endloader with a mower and drill attachment. He stated the present unit is a 1962 vintage which was purchased used and he felt that the city should not invest any more money in the unit. Discussion. A motion was made by Bob Molleck to allow ray to investigate the costs of a lease and/or purchase of anew unit as well as the cost of the repairs to the present endloader. Seconded by Kevin Meade. Voice vote. Motion carried. Ray McKinney requested permission to purchase a new locator for $870.00. He stated the present locator has been repaired several times and is obsolete. At the present time it is in need of $470.00 worth of repairs. A motion was made by Kevin Meade and seconded by Bob Molleck to purchase a new locator from Sidener at a price of $870.00. Voice vote. Motion carried. 1 The equipment bids were next on the agenda. No bids were received. Mayor Edwards stated that he felt the list of equipment should have been in the advertisement to let people know what was available. A motion was made by Bob Molleck and seconded by Kevin Meade to readvertise for bids with the list of equipment to be included in the advertisement. Voice vote. Motion carried. The lease of railroad property for the prison water loop was next. Clif O'Brien stated the application fee is $250.00 with an annual rental of $100.00. Harlan Banister stated that the city pays several of these rental fees to the railroads. Discussion. A motion was made by Kevin Meade and seconded by Bob Molleck to approve the application fee and rental fee for the lease. Voice vote. Motion carried. A copying system proposed by R.K. Dixon was discussed next. This system takes hard copy documents and places them on a cd disk. These documents are retrievable and admissible in court. Larry Sarff stated he did have a proposal for the Public Safety Building and City Hall. Discussion followed on the possibility of linking this system to the present units in the police and fire departments as well as in city hall. This proposal provides several financing options and includes some training. Discussion followed on the availability of other suppliers of this type of system and the requirements for bidding procedures. The Committee instructed the Community Development Department to check with other manuf acturer's to obtain quotes for converting the city's records to a disc. Bills were discussed next. A bill from Phil Pemble for the wastewater plant in the amount of $91.60 was added to the list of bills for review. A motion was made by Bob Molleck and seconded by Kevin Meade recommending approval of the bills. Voice vote. Motion carried. The Committee discussed several complaints on the Wilson property on the west side of Sherwood Forrest. There have been reports of refrigerators with the doors attached in the abandoned buildings. The police department was asked to check into past action on this property. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Bob Molleck, Chairman The first item of discussion was a drug free workplace policy. Mayor Edwards stated there have been some problems with grants for the Police Department and Community Development with not having a policy for the city. He recommended the Committee look into this matter further. 2 At this time a motion was made by Larry Sarff and seconded by Kevin Meade to convene in executive session for the purpose of personnel. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Kevin Meade, Chairman The first item was an update on the West Walnut Street sewer project. Kayma Duncan informed the Committee that the contractor, Gary Yaste, had requested a change in the material for the street surf ace. He stated he had not bid what was in the specifications due to the fact that the information was not listed on the detail plans. Bob Anderson, Gary Yaste, Clif O'Brien, Linda Caudle and Kayma Duncan met to discuss the matter along with his request for a contract extension. Upon Bob Anderson's recommendation to deny the request for alternate materials, Kayma informed the Committee that a letter was sent out informing Mr. Yaste of the decision and to extend the contract to May 17, 1994. Kayma stated she was not sure the contractor would be finishing the project. Clif O'Brien stated that the bonding company needs to be notified of the request and decision. Mayor Edwards stated that if there is no movement by the contractor at the end of the seven days, the council may have to take action. No action was necessary at this time on the matter. Kayma Duncan stated that the city has been asked to place an ad with the Spoon River Drive Association. This has been done the past several years and the cost of the ad is $40.00. A motion was made by Larry Sarff and seconded by Bob Molleck to approve the ad. Voice vote. Motion carried. The membership for the Fulton County Tourism was next. Kayma Duncan stated that they have been asked to renew their membership in the amount of $200.00. A motion was made by Larry Sarff and seconded by Bob Molleck recommending the membership be renewed. Voice vote. Motion carried. Mayor Edwards addressed the Committee concerning the sidewalks in the Fulton Square Mall area between Penney's and the old Spurgeons. He stated that this is in the TIF area and would like to have the Committee consider the replacement of the cement between the buildings. He would like to keep the theme of the trees and lights and possibly add it to this years' program. He stated that the bids could be let for the downtown area, the Fulton Square area and one block of East Elm Street. Discussion. A motion was made by Larry Sarff to authorize the city engineer to draw up the specifications for these three areas. Seconded by Bob Molleck. Voice vote. Motion carried. No further business was discussed and the Community and Industrial Development Committee was adjourned. 3 Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the discussion of Five Sister's Trailer Court. Ray McKinney stated that there have been several problems in the past. Recently an incident occurred at the court with swearing, yelling and verbal abuse from Mr. Inmon. One of the meters was incorrectly installed, and then rerouted. Bill Moore stated that this is a typical problem and there are anywhere from eight to twelve residents who are on the shut off list every two months. He stated that it would be better to install one meter. Clif O'Brien stated that one problem is separating the trailer court from the motel property. Larry Sarff stated that the city has gone out of their way to work with Mr. Inmon and felt that one meter should be installed. Discussion. A motion was made by Larry Sarff and seconded by Bob Molleck recommending to the City Council that Clif and Ray investigate the best way to separate the lines and to notify Mr. Inmon of the cost of the meter and installation and proceed with the installation. Voice vote. Motion carried. Walt Fleisher addressed the Committee concerning his subdivision. He stated that in 1991 he submitted to the County his plat of a subdivision. To receive approval by the city, several problems had to be corrected, which were done. Recently he received a letter from the city stating that he would have to have curb, gutter, specific surfaces on the street etc. to comply with the city's specifications. Mayor Edwards stated there seems to be a problem with communications. He stated that Tracie has talked with Bob Anderson and probably county officials concerning this matter. Mr. Fleisher stated that he would like to know what further items he will have to change since two of the lots have been sold and built upon, and these people expect the road to be finished. Jim Elson stated he will check with Tracie Skaggs to determine the status of the subdivision. No further action was taken by the Committee at this time. A complaint of an illegal sign was next. It was stated that the property has been sold, therefore, the problem has been eliminated. No action was necessary by the committee. Todd Jarnigan addressed the Committee with a request to consider changing the Class A liquor license section of the municipal code. He stated that he would like to offer food after the normal 1:00 a.m. liquor license. He stated that the alcohol would be locked up and the bar area roped off. He stated that the restaurant license would not cover his activities on the upper floors but would cover the activities on the main floor. The establishment now has a Class A, tavern license. Bob Molleck stated he felt this would be opening Pandora's box in that he is concerned with other problems in changing the ordinance. Larry Sarff stated that if the liquor ordinance is opened, what about the grocery stores, gas stations, etc., who had requested changes in the ordinance. Mayor Edwards stated he felt this would cause a policing problem. Kevin Meade suggested that this be looked over for further discussion. Committee agreed. 4 ~rI Mayor Edwards stated he has received a request to have the City Council consider a resolution supporting House Bill 1730, which makes it illegal to allow minors to hold drivers licenses if they are found with any trace of alcohol in their system. A motion was made by Bob Molleck and seconded by Larry Sarff to send the resolution to the City Council. Discussion. It was noted that the opposition to this bill indicates that some cough medicines, mouthwashes, etc, contain some trace of alcohol. Voice vote. Motion carried. No further business was discussed and the Legal and Ordinance Committee was adjourned. Kayma Duncan - Committee Secretary 5