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HomeMy WebLinkAbout04-26-1994 Mechanical Mechanical Committee City Council Chambers April 26, 1994 6:30 P.M. Members Present: Chet Phillips, Dick Coay, Jim May, Chuck Chapman Others Present: Jim Elson, Clif O'Brien, Gary Orwig, Kevin Meade, Ray McKinney, Bob DeRenzy, Mike Elam, George Spahn, Bob Molleck, Kayma Duncan, John Froehling, Don Hopper, Howard Williams, Larry Sarff Public Safety & Traffic Committee Chuck Chapman, Chairman The first item on the agenda was the fire report. Bob DeRenzy stated the monthly report was self explanatory. He stated he had been working on the ladder truck and has found that parts are getting more difficult to find for this unit. It is now back in service. No action was necessary by the Committee. Bob DeRenzy stated that Hy-Vee called asking the fire department to participate in a program. They would like to have the fire truck in front of the store on April 26th. They would like to sponsor a cook out on April 30 with the proceeds to be presented to the fire department. Bob stated the department participated last year and donated the proceeded to the purchase of smoke alarms which were presented to the parents of newborn babies. Hy-Vee also presented the fire department with a freezer, which was raffled off and proceeds were used for smoke alarms. Discussion. A motion was made by Dick Coay and seconded by Chet Phillips recommending approval for the fire department participation. Voice vote. Motion carried. The police report was next. The report was self explanatory. Mike Elam noted that the all aspects of the report show the call load was down for the month. No action was necessary by the Committee. Mayor Edwards informed the Committee he has asked Chief Elam to provide two auxiliary police officers for Friday and Saturday evenings in the downtown area for a couple of weeks. There has been some vandalism in the area. He stated that if the practice is continued, he will come back to the Committee for input. No action was necessary by the Committee. The ESMA report was next. Howard Williams was not present but it was reported that the part for the siren has been received and will be repaired as soon as possible No action was necessary by the Committee. 1 Mike Elam presented a list of the condemned properties and the disposition of each one. Kevin Meade stated that Jerry Bohler would like to see continued action on the properties at 261 and 268 Fulton Place. These two properties need resolutions prepared for City Council action. A motion was made by Chet Phillips and Jim May to have the city attorney prepare the necessary resolutions for these two properties. Voice vote. Motion carried. The purchase of a generator for the Public Safety Building was next on the agenda. Clif O'Brien stated that prior to the generator the three phase service needs to be re-aligned to balance the load on each leg of the three phase service. Clif stated that the specifications for the generator will run on natural gas with a 100 kilowatt 150 horsepower motor backup. The specs have a provision for no multiple warranties and 24 hour service with backup power. Discussion followed on the time frame to receive bids. It was noted that bids could be received at the Mechanical Committee meeting on May 24, 1994. A motion was made by Larry Sarff and seconded by Bob Molleck to put the generator out for bids. Voice vote. Motion carried. Bob DeRenzy stated that some of the shrubs at the Public Safety Building are dying. He stated he would have the company spraying the lawn look at them. It was noted that this may be a result of the drought over the years as many shrubs are dying in the community due to the stress. No action was taken at this time. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Richard Coay, Chairman The first item on the agenda was a request from Clif O'Brien to rent two tractors at $340.00 each per month for five months and to purchase a mower deck for $668.00. A motion was made by Dick Coay and seconded by Chet Phillips recommending approval to rent two tractors at $340.00 each per month and purchase a mower deck for $668.00. Voice vote. Motion carried. The 1994 Motor Fuel Tax program was next. Dick Coay stated a memo had been received from Tracie Skaggs concerning the amount of money available for the MFT program. There is approximately $300,000 available. Discussion. A motion was made by Dick Coay and seconded by Chet Phillips to have a resolution prepared for the next City Council meeting for approval. Voice vote. Motion carried. Clif O'Brien addressed the Committee with an informational item. He stated that the street sweeper has had some problems in the last two months and the airhead has been rebuilt, suction hose replaced, injector pump rebuild and the lift hoist repaired. The injector pump 2 was rebuilt by Wheeler's and it is apparent that rust particles from the fuel is the problem. Hill's Oil has been putting additive in the fuel to suspend the water but this additive also suspends the rust particles in the tank. In the last two months approximately $4500 has been spent on the sweeper. Clif stated that he has instructed his people not to purchase any further fuel from Hill's even if they are the low bidder. He stated he will be taking Wheeler's $400.00 bill to Hill for payment. No action was necessary by the Committee on this matter. A request from the First Baptist Church on East Elm Street was next. Dick Coay stated he would look at the area to determine the need for an additional light and will talk with Mrs. Hartford. On the matter of the water drainage from the adjacent lot, it was determined that the lots belong to CIC, not the city. No further action was taken at this time. Mayor Edwards stated that Ghlee Watson had talked with him concerning a retaining wall at 11th Avenue and Myrtle Street. It appears to be leaning toward the street. Clif O'Brien stated he did not know who the owner was of the wall, the city or the adjacent property owner, and suggested the matter be referred to Bob Anderson. Committee agreed to have Bob Anderson look at the situation and report back to the City Council. No further action was taken by the Committee at this time. Mayor Edwards stated that Ray Widger who lives at the corner of 6th Avenue and Oak Street is having a problem with standing water. Bob Anderson has looked at the situation and has suggested that a ditch be placed along the curb to allow the water to run to the catch basin. Committee discussed the potential hazard for pedestrians and two wheeled vehicles if the ditch is placed in this area. Clif stated he will look at the area and talk with Bob Anderson on the matter. Committee agreed. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Chet Phillips, Chairman The first item was a request to build an addition on a leased lot from Tim Seward. He stated he would like to build a 40'X18' addition onto his house. He presented a drawing showing the location. A motion was made by Dick Coay and seconded by Jim May recommending approval of the request. Voice vote. Motion carried. Ray Riekena requested permission to add an addition to his garage. The garage is located on a leased lot. Mr. Riekena presented a drawing of the proposed addition to the Committee. A motion was made by Chet Phillips and seconded by Jim May approving the request. Voice vote. Motion carried. 3 A request from Linda Cargill to convert a carport to a 20'X20' garage was next on the agenda. Ms. Cargill indicated that this would have a storage section above the garage and is attached to the existing house. She presented a drawing of the situation to the Committee. A motion was made by Dick Coay and seconded by Chet Phillips to approve the request. Voice vote. Motion carried. Dennis Tompkins addressed the Committee with a request to construct a 12'X20' boathouse with a 4' patio on a leased lot. He stated that the structure would be 10'-12' from the water line. Mr. Tompkins provided a drawing of the lots and the location of the proposed structure. In regard to having a toilet in the boathouse, he stated the Mr. Easley has indicated that he would install a lift station to pump uphill to the septic system. Mr. "Duke" Taylor addressed the Committee stating that he had objected to the previous location but has no objection to the proposed location. Russell Espinoza stated he has no objection if the building is kept low profile. He does have a problem with it being only nine feet from the joint property line. It was indicated that Mr. Tompkins will be applying for a variance with the county. He also indicated that the height would be no more than 15' Discussion followed. A motion was made by Dick Coay and seconded by Chet Phillips recommending approval of the request. Voice vote. Motion carried. Mayor Edwards indicted that letters indicating the city's action would be available for the leaseholders in his office tomorrow. THese are needed as proof of approval before the county office will issue a building permit. Ray McKinney requested permission to pay a part time employee $1.00 per hour more for the operation of the dozer at the lake. He stated that Ray Coleman is a retired miner and has been operating the dozer on an as needed basis. He anticipated the work to be no more than 10 hours per week. Discussion. A motion was made by Dick Coay and seconded by Jim May to pay Ray Coleman an additional $1.00 per hour for operation of the dozer at the lake. Voice vote. Motion carried. Ray McKinney informed the Committee that the forester is in the process of painting trees for harvesting on the Zink farm and the ground at the motorcycle club. The Committee discussed the lease of the motorcycle club and the fact that the lease was not renewed. The lease will be reviewed as to when official notice is to be given to the club for vacation of the property. No action was taken at this time. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman 4 The sludge press operation was the first item on the agenda. Bernie Held of CMT addressed the Committee concerning an agreement for the solids handling improvements at the sewer plant. He stated that the agreement includes CMT applying for a permit from the EPA by July 1st. THe agreement is for a lump sum of $65,000. Harlan Banister stated that the agreement provides the city with ten sets (25 to 28 sheets per set) of design drawings and he recommends approval of the agreement. Mr. Held stated that they had looked originally at a dryer process but the EPA has no track record in Illinois with this type of system. They are now looking at an additive process which will bring the presently sludge to a Class A or Class B type. Discussion followed concerning the two types of classes, the land application process and the water content of the sludge. A motion was made by Dick Coay and seconded by Chet Phillips recommending approval of the CMT agreement. Voice vote. Motion carried. Gary Orwig addressed the Committee with a request to purchase a paint sprayer from Sherwin Williams to paint the tanks and filters at the sewer plant. He stated that this would also be used at the water plant for painting tanks. The cost is $2800 and Harlan Banister has suggested that this be paid from the depreciation account. Discussion followed concerning the type of machine in the Street Department and the possibility of using it with the epoxy paint. Clif O'Brien stated that the tips determine the type of paint used and are available at Sherwin Williams. Committee agreed that the present sprayer could be used for the painting. No action was necessary on this matter. Ray McKinney requested permission to purchase two influent valves at a cost of $950 each to replace two valves of 1939 vintage at the water plant. A motion as made by Jim May and seconded by Dick Coay to approve the request. Voice vote. Motion carried. At this time Gary Roudebush addressed the Committee. He stated he had talked with Tracie Skaggs concerning a problem with a sewer pipe which runs between two of his lots which needs to be extended to the creek. It is presently dumping water into the lots. He stated he has contacted a contractor to level out the lots and is requesting the city furnish the material to extend the pipe. He stated that Tracie has indicated there does not appear to be an easement along these two lots for the sewer. Mr. Roudebush stated he is willing to grant the city an easement. He indicated that if the city provide the pipe he will have his contractor lay the pipe and cover it. Mr. Roudebush stated it is approximately 150-200' of eight inch pipe. When asked, Clif O'Brien stated he was not aware of the situation but would check pipe prices for the Committee for discussion at the next City Council meeting. Discussion followed. A motion was made by Dick Coay and seconded by Chet Phillips to have Clif O'Brien check on the price of the pipe. Voice vote. Motion carried. No business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kaym~ Duncan - Committee Secretary