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HomeMy WebLinkAbout03-28-1995 Mechanical Mechanical Committee City Council Chambers March 28, 1995 6:30 P.M. Members Present: Chuck Chapman, Dick Coay, Chet Phillips, Others Present: Don Edwards, Jim Elson, Ray McKinney, George Spahn, Kayma Duncan, Mike Elam, Bob DeRenzy, Clif O'Brien, John Froehling, Gary Orwig, Harlan Banister, Don Hopper, Public Safety & Traffic Committee Chuck Chapman, Chairman The first item on the agenda was the fire report. Bob DeRenzy presented the reports for January and February. No action was necessary on these items. Bob stated that the department has started flushing hydrants two to three hours per day. Bob DeRenzy requested permission to have signs placed on the investigation vehicle (the old ambulance) at a cost of $494.24. He presented a sample of the lettering to the Committee. A motion was made by Chuck Chapman and seconded by Dick Coay to send the request to the City Council. Discussion followed on looking into other signs. Bob stated he would check and bring the information back to the City Council. Voice vote. Motion carried. The police report was next. The report was self explanatory. Mike Elam mentioned that some information was not available due to 911 vendor changing the computer. The ESMA report was next. Howard Williams was not in attendance. Chuck Chapman stated that the field representative has reviewed the plan. Mayor Edwards stated that he has notified Howard that the department heads need to have additional input into the Disaster Plan before finalization. Mike Elam requested permission to have two attend the ILEIN Conference from May 22 The anticipated cost is $520.04, which motion was made by Chuck Chapman and recommending approval of the expendit carried. persons from the department through 25 in Springfield. includes all expenses. A seconded by Chet Phillips ure. Voice vote. Motion The possibility of making Avenue A from Locust Street to Vine Street was next on the agenda. Mayor Edwards stated that he has asked IDOT for a ruling on this matter but has not heard back from them yet. 1 The stop signs at 15th Avenue and Myrtle Street were next. Mike Elam stated that they had been instructed to put them up fora 30 day temporary trial period. Due to the weather this has not been done. He asked the Committee if they wanted to try the trial period. Mike stated that the Fulton County Safety Council does not recommend the placement of the signs. Mike also stated that the right turn only sign placed at 15th and Ash Street seems to be working very well. Discussion followed. A motion was made by Dick Coay and seconded by Chet Phillips to refer the matter to the Legal and Ordinance Committee. Voice vote. Motion carried. Mike informed the Committee that during the month of April the department will have a special detail to enforce the child restraints and handicap parking. Bob DeRenzy stated that he has some employees who need Hepatitis B shots. It was discovered that there were also employees in the police department, sewer department and system maintenance who needed the shots. Bob asked the department heads to let him know how many so that enough serum could be ordered. Mike Elam informed the Committee that Gerald Foreman has been recognized as top shooter in his class with a 200 out of a possible 200. Mayor Edwards commended the drug enforcement unit of which the city is part. Over $400,000 has been turned over to the unit for distribution. It is unknown at this time the amount the City of Canton will receive. Mayor Edwards stated that new rules and regulations for the fire department are being worked on and a resolution for acceptance will be presented at the next City Council meeting. At this time, after conference with the city attorney, Mayor Edwards stated that according to the present ordinance, a resolution is not necessary. He informed the fire chief to proceed with providing a copy of the new rules and regulations to the firemen. Mayor Edwards informed the Committee he has received notice that IDOT will be surveying 5th Avenue from Locust Street to south of Sam Scott fora possible widening of the street to three to five lanes. The funding is not presently in the five year plan. Mayor Edwards stated that notice has been received that the sewer project for 4th Avenue and Main Street has been received by the IEPA and under review. Jerry Bohler stated he has received complaints from Love, Inc. concerning the issuance of parking tickets in the downtown area. He stated that these are volunteers, some of which are handicapped, and they are receiving the tickets for parking over two hours in the area. Mayor Edwards stated that due to the increased traffic in the 2 downtown, the parking has been enforced, which has been in place for several years. If the parking is not enforced, a number of the employees end up parking in front of other businesses creating a problem for the customers to locate parking. The Committee discussed the possibility of changing the two hour parking to three hour parking in the downtown area. No formal action was taken by the Committee. No further action was taken by the Committee and the Public Safety and Traffic Committee was adjourned. Streets and Garbage Committee Richard Coay, Chairman Clif O'Brien stated he has the list of motor fuel tax streets and will be reviewing them. These will be brought back to the next meeting for review. Clif stated he is looking into new garbage trucks which can be used for recycling as well as regular pick up. No detailed information was available at this time. No further business was discussed and the Streets and Garbage Committee was adjourned. Lake, Buildings & Grounds Committee Chet Phillips, Chairman Ray McKinney stated he is in the process of running advertisements for a beach custodian and lifeguards for the beach. He also stated he would like to advertise for the rental of the old boat dock facility. He suggested $350 per month plus utilities. Committee agreed. Ray stated he has been talking with Chief Elam concerning the lake patrol. He stated that there may be a problem in getting persons to fill these position. He stated this will be discussed further at a later date. The feasibility study for the Clean Lakes Program was next. Ted LaBelle of CMT addressed the Committee with a request to raise the upper limit of the present contract from $37,000 to $43,000. Mr. LaBelle stated they have found that some of the work completed was beyond the original scope of work. He explained problems encountered which were not anticipated at the beginning of the job. Detailed discussion followed on the work done over and above the original contract. Mayor Edwards suggested that the matter be sent to the City Council for consideration. Committee agreed. At this time a tentative date for the public hearing was set for May 16th at the City Council meeting. 3 At this time the problem with the septic system of Mr. Ballard was discussed. Mr. Ballard had previously requested the city to run a sewer line to his house on West Pine Street. This is approximately 600' from the nearest sewer main. Kevin Meade and Jerry Bohler had previously met with the Ballard's to discuss the matter. Clif O'Brien had suggested a pump be installed at the house and a 2" main run to Walnut Street at a cost of approximately $4,000 to $5,000. Kevin Meade had recommended the city split the cost with Mr. Ballard. Jerry Bohler stated that if this is done for Mr. Ballard, will there be other problems through out the city in that the city will be running lines to other properties which now have septic systems. He also asked how the city would let other persons hook on to this line and how the costs would be figured. Discussion followed on other areas of town that are presently using septic tanks and problems which may be encountered if the city puts in new sewer service lines to these areas. Jerry Bohler stated he feels the city would still have to wait to see what the health department does as a next step. It was noted that an affidavit was provided to the Ballard's concerning this matter but, to date, it appears it has not been presented to the health department. Discussion followed on the possibility of Mr. Ballard receiving a variance to the septic field. A motion was made by Chet Phillips and seconded by Dick Coay to forward an affidavit to the health department on this matter and to wait for their next step. Voice vote. Motion carried. No further business was discussed and the Lake, Buildings and Grounds Committee was adjourned. Public Works - Water and Sewer Committee Jim May, Chairman The first item was a request from Gary Orwig for a pump for the wastewater plant. Two quotes were received: Aggregate Equipment - $995.00 and German's - $919.00. A motion was made by Chuck Chapman and seconded by Dick Coay recommending approval of the expenditure. Voice vote. Motion carried. The Summer Youth Program was discussed next. Mayor Edwards stated that the deadline for the job descriptions is March 31st. The department heads need to decide if they want to participate in the program. He stated that Kayma Duncan will be the coordinator. He suggested department heads get with her to develop job descriptions. The remediation waters application was next. This form is required for anyone who wishes to dump ground water into the sewer system operated by the City of Canton. A motion was made by Dick Coay and seconded by Chet Phillips recommending approval of the form. Voice vote. Motion carried. No further business was discussed and the Public Works - Water and Sewer Committee was adjourned. Kayma Duncan - Committee Secretary 4