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HomeMy WebLinkAbout10-10-1995 Clerical Clerical Committee City Council Chambers October 10, 1995 6:30 P.M. Members Present: Larry Sarff, Jerry Bohler, Bob Molleck Others Present: Don Edwards, Jim Elson, Clif O'Brien, George Spahn, Steve White, Gary Orwig, Jim May, Chet Phillips, Jim Hartford, John Froehling, Harlan Banister, Brad George Spahn, Mike Elam, Mike Jackson Finance Committee Larry Sarff, Chairman The first item was informational from Mike Elam. He stated that the city will be reimbursed $20,000 from the task force for the officer in the drug unit. No action was necessary by the Committee. Mike also informed the Committee that the city will receive $3,476 from the state training board for reimbursement for Rick Nichols and Gerald Foreman's basic training. No action was necessary by the Committee. The Clean Lakes Program was next. Mayor Edwards stated that this is through the EPA. The pre-application deadline is November 1st with the application deadline being December 1st. This application would be for the implementation of the study previously done. He stated that there is not enough time and the program is a 50/50 split with a cap of $300,000. No action was taken by the Committee on this matter. Gary Orwig requested permission to purchase a moisture analyzer for the sludge testing. The cost is $2,850 from Thomas Scientific. A motion was made by Jerry Bohler and seconded by Bob Molleck to approve the purchase. Voice vote. Motion carried. Michael Jackson addressed the Committee with a request to purchase a radio and light bar for his car. He stated that a siren has been purchased and new decals have been installed on the car. The cost of the radio is $578.00 and the cost of the light bar is $550.00. A motion was made by Bob Molleck and seconded by Jerry Bohler to approve the purchase of the light bar and radio for the fire car. Voice vote. Motion carried. The radio for the aerial ladder truck was next. Michael Jackson stated that the radio needs to be replaced but would like to table this item at this time. The estimate is $762. He stated that the location of the antenna may have to be changed. Committee agreed to table this item. 1 ~' Fire schooling for firefighter Campbell was next. The cost of the five week session is $1900. Michael Jackson requested approval of the expenditure. A motion was made by Jerry Bohler and seconded by Bob Molleck to approve the expenditure. Voice vote. Motion carr ied. Michael Jackson requested permission to purchase a laser printer for the secretary's computer and a computer system for the fire fighter's use. The cost of the printer is $509 and the system's cost is $2,259.00. Discussion. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending approval of the expenditures. Voice vote. Motion carried. The possible sale of an old fire truck was discussed next. Michael Jackson stated that he would like to see the 1967 American LaFrance fire truck sold. Discussion followed on the places to advertise for bids. A motion was made by Bob Mollek and seconded by Jerry Bohler recommending the truck be advertised for sale in the local paper and the Peoria Journal Star, with bids to be opened on October 24, 1995. Voice vote. Motion carried. The possibility of selling the 1987 Chevrolet station wagon was also discussed. A motion was made by Bob Molleck and seconded by Jerry Bohler to advertise the sale of the car along with the truck. Voice vote. Motion carried. At this time the insurance for the city was discussed. Larry Sarff stated that Dan Keiswetter has expressed an interest in quoting the city's insurance. Larry stated that this has been put out for bids before. If the committee decides to put the matter out for bids, the city would want the coverage to be comparable to the present coverage. Mayor Edwards stated that he had asked Dan Keiswetter to come to the Committee. He stated that if the city does get a quote from Dan, all insurance agencies should have the opportunity. At this time Dan Keiswetter addressed the Committee with Tom Shaw concerning the preliminary review of the insurance. He stated that the property coverage, based on information supplied to them, shows three policies with three effective dates. Some are specific and others are blanket coverages. Tom Shaw stated that under the casualty insurance there are two areas of concern: the public official liability, which there was no evidence of any coverage to cover such things as employment liability, ADA violations, zoning, and sexual harassment; and, police professional liability for the police department covering such things as assault and battery, discrimination, direct and indirect liability and federal civil rights. He stated that the company would work with the city to develop a loss control program. Mayor Edwards stated he had no problem in looking at the city's plan but raised the question of a new carrier being available to take care of claims. He stated the present carrier has a good working relations with the city. He stated that all things have to be considered, not just price but service as well. Bob Fouts stated that whatever information was necessary he would supply. A new statement of values is presently 2 being developed. He stated that information would take approximately two weeks to gather. A motion was made by Jerry Bohler and seconded by Bob Molleck recommending the company go ahead and proceed with a review of the insurance. Discussion. Bob Molleck stated that he would like to see the money spent in Canton and it may affect his vote. The committee agreed to have all quotes received by the January 9th Clerical Committee meeting. Voice vote. Motion carried. The Avenue I sewer line was discussed next. Mayor Edwards stated that Bob Anderson had done a study of the area between Walnut and Locust Streets and had an estimate of $54,960. Discussion followed. No action was taken by the Committee at this time. Bills were next on the agenda. Harlan Banister asked that the AT&T bill be taken off the list for further review. Clif O'Brien stated that several large bills have not been received as of yet for the material for tYr~ recent water main breaks. A motion was made by Bob Molleck and seconded by Jerry Bohler recommending approval of the bills. Voice vote. Motion carried. The chimney bids were next. A motion was made by Bob Molleck and seconded by Jerry Bohler to open the bids. Voice vote. Motion carried. One bid was received from Otto Baum & Sons in the amount of $11,600.00. A motion was made by Larry Sarff and seconded by Jerry Bohler to refer the bid to staff for review. voice vote. Motion carried. Mayor Edwards informed the Committee that the lake is very close to the 24" level. He stated that he has told the water department to hold off starting the pumps until Monday, since there is a forecast of rain for this weekend. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Kevin Meade, Chairman The employee assistance program was first on the agenda. Mayor Edward stated that the three plans have not been submitted to Ron Jones due to the lack of a written proposal from Proctor. He stated he will be talking with them to get a written proposal. No action was necessary by the Committee at this time. The physical examination forms were discussed next. Mayor Edwards stated that the Police and Fire Commission has asked that this be discussed. It was stated that employees are given a physical upon hiring and the police and fire employees are given a second physical upon application to the pension system. The fire and police commission boards had been looking at a standard form for all city employees. Mike Elam stated that he and Michael Jackson will be attending the pension board meetings and can check with the clerk and boards to see what the difference are in the physical forms. Committee agreed. 3 No further business was discussed and the Negotiations, Grievance and Personnel Committee was adjourned. Community and Industrial Development Committee Bob Molleck, Chairman The first item was the medium security prison application. Mayor Edwards stated the city was not selected as a finalist. He stated he appreciated Kayma Duncan, Linda Caudle and Bob Molleck for going to Springfield. He stated that just because the city did not get this facility, it does not mean we would not try again. He stated that he did not feel there was wide support for the effort in that the city was the only active participant in the application and presentation. No further business was discussed and the Community and Industrial Development Committee was adjourned. Legal and Ordinance Committee Jerry Bohler, Chairman The first item was the West Maple Street water tap ordinance. Clif O'Brien stated that this will be completed by next month and asked that the matter be tabled. Committee agreed. The animal ordinance was next on the agenda. Jim Elson provided an oral amendment to the ordinance. A motion was made by Larry Sarff and seconded by Bob Molleck recommending approval of the amendment. Voice vote. Motion carried. This will be brought to the City Council for consideration. The door to door sales ordinance was next. Jim Elson stated that some changes have been suggested through a memo from him. The Committee asked Jim to get additional information on what other cities are doing. He stated he would check with the Illinois Municipal League on this and on times and/or fees involved. A motion was made by Larry Sarff and seconded by Bob Molleck to have Jim Elson look into the matter further. Voice vote. Motion carried. The executive session minutes ordinance was next on the agenda. Jim Elson stated he is working on this and should have it ready for the next City Council meeting. No action was taken by the Committee. A street light request was next. Bob Molleck stated he had received a request for a street light on East Myrtle Street between 13th and 15th Avenues. There is no light in this two block area and new housing has been constructed in the area. A motion was made by Bob Molleck and seconded by Larry Sarff recommending approval. Voice vote. Motion carried. 4 The 6th Avenue parking ordinance was discussed next. Mayor Edwards stated there are residents in the area that have placed a petition on file against the parking change. He suggested the matter be discussed further. Mike Elam stated that a petition had been received to remove all parking on 6th Avenue and one has been received to rescind the ordinance. It was decided to refer the ordinance back to the City Council with a recommendation to sent it to the Public Safety and Traffic Committee for further review. The matter of reconsidering the Village Square proposal was next. Mayor Edwards stated he has talked with Leroy Riley and is willing to change his vote. He stated that he has looked at the subdivisions of the last 25 years and the sidewalk requirement has been waived. He stated that the Village Square subdivision was accepted in 1978.He stated that this request will be brought back to the City Council for reconsideration. Leroy Riley stated he feels the development of the subdivision will benefit the community and the young people of the area. Harlan Banister asked the aldermen to review the audit. He stated he will be talking with Jim Hocker concerning the findings. Gary Orwig addressed the Committee concerning the sale of the sludge truck. He stated that a gentlemen from Ag-Chem will be coming to appraise the vehicle. They will advertise the truck in their magazine. There will be costs involve for his travel time. A motion was made by Larry Sarff nd seconded by Bob Molleck to approve the expense for travel time. Voice vote. Motion carried. At this time a motion was made by Bob Molleck and seconded by Larry Sarff to convene in executive session to discuss personnel. Voice vote. Motion carried. Executive session minutes are on file for review. The Committee reconvened in open session. No further business was discussed and the Committee was adjourned. Kayma Duncan - Committee Secretary 5