HomeMy WebLinkAbout09-12-1995 Clerical
Clerical Committee
City Council Chambers
September 12, 1995
6:30 P.M.
Members Present: Kevin Meade, Jerry Bohler, Bob Molleck
Others Present: Don Edwards, Jim Elson, Clif O'Brien, George Spahn,
Ray McKinney, Gary Orwig, Joanne Shores, Jim May,
Jim Hartford, John Froehling, Harlan Banister, Chet
Phillips, George Spahn, Brad Shoats
Finance Committee
Larry Sarff, Chairman
The first item was the police car bids. Motion by Kevin Meade to
open the bids and seconded by Bob Molleck. Voice vote. Motion
carried. Bids were opened. The results are on the attached tab
sheet. Motion by Kevin Meade to refer bids to the police chief for
review. Seconded by Bob Molleck. Voice vote. Motion carried.
The next item was the dog
matter be referred to
suggested they research
presentation this winter
seems to be lukewarm.
further.
r~ntown chimes. Mayor Edwards requested the
the Community Development Committee. He
the matter further and possibly make a
on the matter. He stated that the response
Committee agreed to look at the matter
The next item was the sidewalk bids. A motion was made by Jerry
Bohler to open all bids received by 6:30 p.m. Seconded by Bob
Molleck. Voice vote. Motion carried. The results of the opening
are listed on the attached tab sheet. A motion was made by Bob
Molleck and seconded by Kevin Meade to refer the bids to staff for
review and to send a recommendation to the City Council. Voice
vote. Motion carried.
Gary Orwig addressed the Committee concerning pump parts. He stated
the 6" portable pump is in need of repairs. He estimated the parts
would be $1500 to $2000. A motion was made by Jerry Bohler and
seconded by Bob Molleck to approve the purchase of the repair parts.
Voice vote. Motion carried.
The bills for the engineering work for the north end sewer were
discussed next. Mayor Edwards stated that the bills have been
submitted by Bob Anderson for the design work to date. He also
received a letter from Western Illinois Regional Council stated that
the 15 day state waiting period has been waived and the final papers
from EDA and DCCA should be received by the first week of October.
If the city were to pay the bills and wait for reimbursement, a
resolution would need to be passed by the City Council. The time
frame would be the same. The Committee recommending waiting untill
the first meeting in October to approve the bills.
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Bills were next on the agenda. A motion was made by Bob Molleck and
seconded by Kevin Meade recommending approval of the bills. Voice
vote. Motion carried.
No further business was discussed and the Finance Committee was
adjourned.
Negotiations, Grievance and Personnel Committee
Kevin Meade, Chairman
The employee assistance program was first on the agenda. The
Committee discussed the comparisons of the three programs presented.
No action was taken by the Committee on this mater.
No further business was discussed and the Negotiations, Grievance
and Personnel Committee was adjourned.
Community and Industrial Development Committee
Bob Molleck, Chairman
The first item was the medium security prison application. Mayor
Edwards stated that he had talked with the Community Development
office to look into the application. The deadline is September 13,
1995. There has been no decision on the possible site for the
facility. Mayor Edwards suggested the application be sent in
without a definite site. A motion was made by Kevin Meade and
seconded by Jerry Bohler to pursue the submittal of the application.
Voice vote. Motion carried.
Mayor Edwards informed the Committee that he, Linda Caudle and Kayma
Duncan met with representatives of Canton Manufacturing concerning
the closing of the facility. The department has been looking into a
possible ESOP program, made several phone calls, and has sent out 17
letters to manufacturers in an attempt to find an interested
purchaser. He stated the work force is here and the plant is
capable of making 1000 dozen pairs of pants per week. He stated
work will continue on this project. No action was necessary by the
Committee on this matter.
Jerry Bohler stated that it is important to note that the city is
not only seeking prison jobs but actively seeking other jobs as
well.
Mayor Edwards stated that the Friendship Festival starts on
Wednesday and the Chamber of Commerce breakfast will be Saturday
morning. He asked that everyone attend the breakfast. He stated
that one citizen has asked that persons along the parade route sit
out garbage cans due to the large amount of papers etc. that appear
during the parade. He also stated that two members of the Canton
Pride will be walking the parade route starting at 1:00 p.m. to help
clean up the route. Mayor Edwards asked that the sweeper also be
run after the parade to assist in the clean up
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Jim Hartford reported on the solid waste meeting held by the county.
Jim stated there are three phases to a solid waste management plan:
the first phase, the study, has been completed and the second phase,
development of a plan, has been started. The third phase is the
implementation of the solid waste plan. Clif O'Brien stated that
the city probably already complies with the 25% reduction due to
not picking up yard Ovate and the recycling efforts of the ledger
concerning a drop off for papers. No action was necessary by the
Committee on this matter.
No further business was discussed and the Community and Industrial
Development Committee was adjourned.
Legal and Ordinance Committee
Jerry Bohler, Chairman
The first item was the West Maple Street water tap ordinance. Clif
O'Brien stated that they are in the process of getting a railroad
permit and he would have more information next month. No action was
necessary by the Committee.
The lease request from Dr. John Day regarding the parking lot
adjacent to his clinic was next. Jim Elson has researched the
matter and the city can lease the property without having it placed
back on the tax rolls. A motion was made by Bob Molleck and
seconded by Kevin Meade to approve the lease at $50.00 per month.
Voice vote. Motion carried.
The door to door sales ordinance was next. Jim Elson stated that
the ordinance was not available for discussion and asked that it be
held over. Committee agreed.
The executive session minutes ordinance was next on the agenda.
Mayor Edwards asked that this matter be discussed in executive
session at the end of the meeting. Committee agreed.
The animal ordinance was next. Mayor Edwards stated that there have
been several complaints concerning persons walking uptown with large
snakes. He stated that the snakes are intimidating. Discussion
followed concerning the regulating of the snakes. Jim Elson stated
he will draft an amendment to the present animal ordinance for
review by the Committee.
At this time, Mary Elizabeth Harr addressed the Committee concerning
the mausoleum. She informed the Committee that the association had
raised $13,475.00, to add to the present bank account, for a total
of $15,955.18 and would like the city to accept the mausoleum and
the funds for the upkeep and maintenance of the property. A motion
was made by Bob Molleck and seconded by Kevin Meade to have the city
attorney draw up an ordinance to accept the mausoleum. Mayor
Edwards stated that he has received complaints in the last month
concerning Greenwood Cemetery maintenance. He stated that it is
partly to do with the weather and the need for more manpower. Voice
vote. Motion carried.
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At this time a motion was made by Jerry Bohler and seconded by Kevin
Meade to convene in executive session to discuss executive session
minutes. Voice vote. Motion carried.
Executive session minutes are on file for review. The Committee
reconvened in open session.
No further business was discussed and the Committee was adjourned.
Kayma Duncan - Committee Secretary
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