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HomeMy WebLinkAbout08-08-1995 Clerical Clerical Committee City Council Chambers August 8, 1995 6:30 P.M. Members Present: Larry Sarff, Jerry Bohler, Bob Molleck Others Present: Don Edwards, Jim Elson, Clif O'Brien, John Stanko, Ray McKinney, Gary Orwig, Joanne Shores, Jim May, Linda Caudle, John Froehling, Harlan Banister, Chet Phillips, George Spahn, Don Hopper Mayor Edwards introduced Rich Lauwerens of Chesterfield representing the Verdin Company. Mr. Lauwerens provided information on computer chimes which can be mounted anywhere with a controlled environment. The computer provides Westminster chimes and hour strikes and can be programmed to play tunes. Cost is $8500 installed. He discussed tubular bell towers which also are capable of the same programming and are priced at $65,000. Four-faced street clocks range from $13,000 to $25,000. Mayor Edwards stated that Pat Wright is checking on the legality of using TIF funds for this purpose. No action required. Finance Committee Larry Sarff, Chairman The first item was the garbage truck bids. Motion by Jerry Bohler to open the bids and seconded by Bob Molleck. Voice vote. Motion carried. Bids were read as follows. Foley-Gill Ford, Heil Packer: two new garbage trucks $180,210.00 less trade, $175,210.00 with an exception. 5 year warranty on cylinder, not 7 years as requested. For 10 year warranty add $2400.00 each. Foley-Gill Ford, McNeilus Packer: two new garbage trucks $176,070.00 less trade, $174,070.00. Foley-Gill Ford, Koenig/E-Z Pack: two new garbage trucks $187,686.00 less trade $185,686.00. Centre State Int'1 Trucks, Inc., Pak-mor: two new garbage trucks $189,600.00 less trade $187,600.00. Centre State Int'1 Trucks, Inc., Heil Packer: two new garbage trucks $190,470.00 less trade $185,470.00. Motion by Jerry Bohler to refer bids to staff for review. Seconded by Bob Molleck. Voice vote. Motion carried. Clif O'Brien stated that Bob Anderson is working with the state on the IDOT handicap ramps. No action required by committee. Gary Orwig discussed the need fora new dump truck. Due to EPA regulations the sludge truck that he has can not be used. This truck is worth $40 to $50 thousand and CMT is willing to assist in advertising it for sale. A new dump truck would cost between $50 and $60 thousand. Motion by Bob Molleck to sell the sludge truck through CMT and advertise for bids on a new truck. Seconded by Jerry Bohler. Voice vote. Motion carried. Next item was the Squad Car Rotation Plan. In the absence of Chief Elam, Clif O'Brien addressed the committee regarding the request. In accordance with the Police Department's 5 Year Fleet Purchase Program, Chief Elam is requesting the purchase of 2 marked 1995 Ford Crown Victoria police package vehicles for the total price of $34,000 from Coleman Ford of Canton. A quote from Mertz Millstadt was $1800 higher. Shawnee Mission Ford gave a quote comparable to Coleman's however, buying in the City would eliminate transportation fees and personnel costs. Also included in the request is to allow up to $18,000 for the purchase of 2 unmarked used vehicles as budgeted. Motion by Bob Molleck to approve this request and to give Chief Elam approval to commit to the 2 unmarked cars. Seconded by Jerry Bohler. Voice vote. Motion carried. Ray McKinney requested the purchase of a 36 inch exhaust fan for the building under construction at a cost of $748.00 and for two electric louvers at a cost of $382.50 each. Motion by Bob Molleck that this expenditure be allowed. Seconded by Jerry Bohler. Voice vote. Motion carried. On the agenda next was cleaning contract. Clif O'Brien stated that the cleaning of the public safety building leaves something to be desired. He will look at other options and will report back to committee. Under the discussion of bills, Larry Sarff requested that the bill from Allied Colloids, Inc. on page 2 under department 077 in the amount of $1768.92 be moved to the sludge project. Motion by Jerry Bohler, seconded by Bob Molleck to send the bills to council for consideration. Gary Orwig reported that he had a centrifuge go bad and is requesting the purchase of anew one at a cost of $1200. Motion by Jerry Bohler to allow this expenditure from the depreciation account. Seconded by Bob Molleck. Voice vote. Motion carried. Ray McKinney requested permission to go out for bids fora new 21 horse mower and trade in the 1990 cadet. Motion by Jerry Bohler and seconded by Bob Molleck to allow this expenditure from the depreciation account. No further business was discussed and the Finance Committee was adjourned. Negotiations, Grievance and Personnel Committee Kevin Meade, Chairman In the absence of Kevin Meade, Larry Sarff presided. He asked that the employee assistance program be carried over until the next meeting. Larry Sarff also requested that any correspondence received by the city clerk regarding unemployment compensation and related information for a former employee be copied and distributed immediately to him, Mayor Edwards, city attorney and council members. 2 +~" `rrrl~ No further business was discudsoudnednd the Negotiations, Grievance and Personnel Committee was a ~ Community angobnMolleckl Chairmanent Committee First item was a TIF Loan regenovateotheDfrontulofrh~s buildengs Jewelry to borrow TIF funds to a loan for Fuller is requesting Linda Caudle reported that Mr. $1800.00 to use with his private ~nvsstmuidelines~prov~deffora uptto investment of $3,949.00. The ci y 9 $2500 with matching f undresent5awningeandnnewwtilebanduplasteringnin lighted sign under the p royal the entrance. She stated that the department recommends app with a resolution to be placed on the next City Coje~~l Kohler. Motion by Larry Sarff to approve request. Seconded by Y Voice vote. Motion carried. Next was the LaRoma Pizza uPZZae'wasorreceivedncregardmngChtheir Covey, representing LaRoma P previous request to pay interest payments only on the federal loan, due in June and December, as uwh11DecembereresMr.pCoveyts oletter revolving loan from March thro g interest and states that in January 1996, they will resume making principal payments to the City of Canton and will also use their best efforts to catch up the principal payments which will be past due at that time. They believi ahmentsecurrenthineJanuary~19ggial resources to bring all principa p y Jim Elson stated that he WOndlinalsuch1requests.atNoractionrtaken county to see how they are ha 9 at this time. An update on West Walnut Street was next. The attorne l~JimwaElson and certificates have been received. City Y received a letter from Robnrthe~amountaof L$34,275t00nimmediatelyy Yaste requesting payment Jim Elson stated that he haatranuasreementahaddaalreadymbeen reached former attorney stating th 9 with Mr. Yaste. Mr. Elson recommended no action be taken until this affadavit is received. No further business was discuurnedand the Community and Industrial Development Committee was ado Legal and Ordinance Committee Jerry Bohler, Chairman Underage over the counter drug sales/tobacco possession was addressed by Karen Hahn and Alan Grebner, co-chairmen of the "Together We Can" committee. They are especially concerned of the availability of over oxedecouMserHahntsaidathe committee feelsth~ availability of nitrous should be illegal to possess tobacco products by a minor. Larry Sarff mentioned the d1knowledyed~thisfbutlwouldnlike~theccityftohis nature. Mr. Grebner ac 9 3 take steps saying that the city doesn't want these things available in the community. Mayor Edwards said he will invite the group to meet in his office with Police Chief Elam and other members of the legal and ordinance committee to address these concerns. The next item was a request fora handicap person to address the committee via a speaker phone. Mayor Edwards called Mrs. Jackson Neal and allowed her to communicate with the committee regarding action filed against property at 323 Johnson Court. Mrs. Neal asked what she could do to fix her home to dismiss actions filed. Attorney Jim Elson stated that all of the items of complaint in a letter from the Fulton County Health Department would have to be resolved. Mrs. Neal stated that several things had been done. Mr. Elson said he would arrange for a re-inspection of their property by the Health Department and will share that information with her. No action required at this time by committee. Next item was a request received by Mayor Edwards for one handicap parking space at 1st and Elm, located at the first parking space on the east side of 1st Avenue at the Corner Cafe. Motion by Bob Molleck, seconded by Larry Sarff to approve this request. Voice vote. Motion carried. Jim Elson next reported on the ordinance for vacation of Southview Acres Plat. The developer did not comply with specifications and did not put up a bond. He stated the only way a plat can be vacated is by the owner of the land. However, the city can set aside its approval of the same. Motion made by Jerry Bohler to refer the revised ordinance to Planning and Zoning August 14th and then to council. Seconded by Bob Molleck. Voice vote. Motion carried. Mayor Edwards brought to the committee a letter from Dr. John Day regarding the parking lot he has been leasing from CIC which is now owned by the city. He has been leasing lot #44 for $50.00 per month and wants to continue to either lease it from the city or purchase the lot. The city attorney will check the options available and report back to committee. The junk yard ordinance was next. Clark Wilson stated that he felt clarification of some wording was necessary in order to make enforcement of the ordinance easier. Motion by Larry Sarff to send the ordinance to council. Seconded by Bob Molleck. Voice vote. Motion carried. Also discussed was the daycare ordinance. Clark Wilson said he has had requests fora revised ordinance. Motion by Larry Sarff to refer to Planning & Zoning August 14th and to council. Seconded by Bob Molleck. Voice vote. Motion carried. Nuisance lighting was also discussed in regards to mercury vapor lights disturbing neighbors. It was consensus of the committee that enforcement of an ordinance regulating lighting would be difficult. No action was taken on this matter. The committee was addressed by Bob Watts, regarding his properties 4 at 326 East Locust and 261 comtlianceCewithhalloucodesnbyasJunec22t was to be repaired and ~n p 1995. This has not been dtoe•courtlactione againstnthesenprope~tiese deadline and the city to s p Motion by Larry Sarff to have George Spahn inspect both toopodeiby and work with 95handlthattthereywill bnotgbeoan extension after that December 1, 19 date. Seconded by Bob Molleck. Voice vote. Motion Carrie . Attorney Jim Elson stated that we will hold court action at this time. Next a discussion was held onA decisionU needsstoobe madeAvatuthis project from Locust to Pine. time in planning for 1999. Bob Anderson will be asked for input on this matter. No action taken by committee. Joanne Shores and Jim May were presented with a petition from citizens in Ward 4 regardiin tthatGthis prope~ty beocleanedoupGrJim Place. Petitioners are ask g ersonal Elson told committeon andthisetennedaysahaveelapseded Hethalso stated notice of violate ro ert at Grant that we will begin action against the olace othehepetitionyon file. Place. Motion by Jerry Bohler to p Seconded by Bob Molleck. Voice vote. Motion carried. Requests for door to dthissatepewofesabesuand therexis alsoea need concern for regulating y to review the fees collecmedEbsonhwillltworkrwith pthelcommittee fon door to door sales. Ji draf ting an ordinance regarding same. No action necessary at this time. Mayor Edwards stated thoaeC~s have6beenp~signedaandlreceavedenin h~s the north end sewer pr ~ office. Jerry Bohler requested tmenutes ofttheecounbilns executive~sess~onse council to release the Mayor Edwards reported that he has reAnlordinance isomnlplace regarding roller blading on city streets•is not responsible f or any prohibiting such activity and the city injuries involving ro~her oliceldepartment,streets. This ordinance is being enforced by p No further business was discussed and the Committee was adjourned. Linda Caudle - Committee Secretary