HomeMy WebLinkAbout11-12-1996 Clerical\r/ ''~
Clerical Committee
City Council Chambers
November 12, 1996
6:30 p.m.
Members Present: Larry Sarff, Dave Nidiffer
Others Present: Mayor Edwards, Jo Anne Shores, Jim May, Chet Phillips, Jim
Hartford, Jim Elson, Steve White, Clif O'Brien, Gary Orwig, Chief Elam, Chief Jackson,
George Spahn, Bob Anderson, Clark Wilson, Linda Caudle, John Froehling, Brad Choat,
Peoria Journal Star Representative.
Finance Committee
Larry Sarff, Chairman
The Finance Committee opened with a motion by Alderman Sarff, second by Alderman
Nidiffer to go into executive session for the purpose of threatening or pending litigation.
Roll Call. Ayes: Aldermen Sarff, Nidiffer, May, Phillips, Hartford, Shores. Motion
carried. Executive session minutes are on file. The committee reconvened in open session
at 6:50 p.m.
Motion by Alderman Sarff, second by Alderman Nidiffer that the ammonia feed pump bill
for the water plant be added to the list of bills and that all bills properly signed be sent to
council for approval. Voice vote, motion carried.
Clif O'Brien recommended acceptance of the salt quote from Morton Salt for $28.00/ton
for 300 tons. Motion by Alderman Sarff, second by Alderman Nidiffer to accept the
quote from Morton Salt. Voice vote, motion carried.
Motion by Alderman Nidiffer, second by Alderman Sarff to approve Change Order No. 1
on the Industrial Park Lift Station for Leander Land Co. The total change is a deduction
of $4,632 from the contract leaving the final contract amount at $155,268. Voice vote,
motion carried.
Bids were reviewed for city owned lots #57, #58 and #61 located on 4th Avenue. A memo
was received from bidder Sherman Kinsel that he would withdraw his bid on Lot #61
unless he could have all the lots. After discussion motion was made by Alderman Sarff,
second by Alderman Nidiffer to recommend to council that all three lots be sold to
Sherman Kinsel at the highest bid of $9,000. Voice vote, motion carried.
Chief Elam updated the committee on the K-9 Fund. $32,000 of the $44,000 has been
expended and some additional equipment still needs to be purchased. The fund should be
right on target at $44,000 with the additional equipment.
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Chief Jackson requested permission for the fire department to spend a maximum of $3,000
fora 5 week arson training school which is a budgeted item. Motion by Alderman
Nidiffer, second by Alderman Sarffto approve this request. Voice vote, motion carried.
Gary Orwig asked permission to spend approximately $1600 on a pump at the waste
water plant with the expense to come from the depreciation fund. Motion by Alderman
Sarff, second by Alderman Nidiffer to allow up to $1600 in payment of the pump bill at
the time it is received. Voice vote, motion carried.
Motion by Alderman Sarff, second by Alderman Nidiffer to allow the city vehicles be sold
accept the highest bids, notify bidders have the tie bidders come to the clerks office
together for a flip of the coin by the City Clerk to determine the purchaser. Voice vote,
motion carried. No further business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
There was no business to discuss under the Negotiations, Grievance and Personnel
Committee.
Community & Industrial Development Committee
Robert Molleck, Chairman
Linda Caudle reported to committee that the residential sidewalk replacement program has
been completed. Of the $5,000 Motor Fuel Tax Money allocated to this project a total of
$3,013.67 was used to replace eight residential sidewalks. No further business was
discussed and the committee adjourned.
Legal & Ordinance Committee
David Nidiffer, Chairman
Memos were distributed to committee members from attorney Jim Elson and from Linda
Caudle regarding their research into a Hotel Motel Tax. Mr. Elson's memo stated there is
a narrow limitation imposed on the use of the tax proceeds and that proceeds may be used
for the sole purpose of promoting tourism and conventions (excluding other special
events) or in the language of the state "..or otherwise to attract non resident overnight
visitors..."
He further stated that Home rule municipalities have greater authority. Caudle had
talked with Richard Byrd of DCCA who said basically the same thing. The committee
decided to hold this item over pending further information from the Chamber on what
their intended uses would be for the tax. No action required at this time.
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The resolution/agreement between the City and Floyd Spotser was discussed. This item is
being held over pending the figures to fill in the blanks. Clif O'Brien was asked to see if he
could obtain the amount to be filled in. No action required at this time.
The committee addressed a letter that Alderman Meade had distributed to them regarding
the Wheeler Property. Under discussion Chief Jackson stated that Mr. Wheeler was never
barred from entering his building. Attorney Elson suggested the city utilize the services of
an architect for an inspection. Clark Wilson, Zoning Enforcement Officer was also present
for discussion and stated that Mr. Wheeler has never taken the 1st step which is to apply
for a permit. Bob Anderson stated that plans from an architect to bring the building up to
code are required. Motion by Alderman Sarff, second by Alderman Nidiffer to employ an
architect to inspect the Wheeler property and report back to the city. Voice vote, motion
carried.
Motion by Alderman Nidiffer, second by Alderman Sarff to go into executive session for
the purpose of personnel. Roll call vote: AYES - Sarff, Nidiffer, Shores, May, Phillips,
Hartford. Motion carried.
The Committee reconvened in open session at 7:55 p.m. No further business was
discussed and the committees adjourned. Executive minutes are on file
Recorded by Linda Caudle
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