HomeMy WebLinkAboutResolution #3696RESOLUTION NO. 3696
A RESOLUTION APPROVING A CONTRACT BETWEEN ENVIRONMENTAL
OPERATIONS, INC. AND THE CITY OF CANTON, ILLINOIS, COUNTY OF
FULTON
WHEREAS, the City of Canton has received grants from the USEPA for site
investigation work; and
WHEREAS, Environmental Operations, Inc. hereby provides a scope of work for
site investigation far the Northwest and East-Central Parce}s of the fonrr~r International
Harvester Plant; and,
WHEREAS, the City Council of the City of Canton, Illinois has reviewed the
terms of the contract, a copy of which is hereto attached and made a part hereof as Exhibit
«A». ~
WHEREAS, the City of Canton hereby approves the contract with Environmental
Operations, Inc. to perform soil assessment of the former International Harvester Plant;
~,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CANTON, Fulton Coutrty, Illinois as follows:
1. That Environmental Operations, Inc. has provided to the City a scope of
work for supplemental investigation of impacts on the subject site and other
activities associated with the City's Brownfields redevelopment project at
the former International Harvester Plant.
2. That Exhibit A hereto and herein incorporated by reference, is hereby
approved by the Canton City Council.
3. That the Mayor and City Clerk are hereby authorized and directed to
execute on behalf of the City of Canton.
4. That this Resolution shall be in full force and in effect immediately upon its
passage by the City Council of the City of Canton, Fulton County, Illinois
and approval by the Mayor thereof,
PASSED by the City Council of the City of Canton, Fulton County, Illinois at a
regular meeting this 6th day of July , 20 , upon a roll call
vote as follows:
AYES: Alden*~.en [~1est, Reed, Hartford, Carl, :~Iolleck, Fillingham,
Sarff ,
NAYS: None.
ABSENT: Alderman Hare.
ATTEST:
Nan 'tes, ity Clerk
APPROVED:
,~ f~._.,
erry M. Bohler, Mayor
"Egflibit A"
STATEMENT OF TERMS AND CONDITIONS
FOR ENVIRONMENTAL CONSULTING SERVICES
This Agreement is made this 6~' day of July, 2004 between The City of Canton
(lsrreinafter "Client") and Environmental Operations, Inc„ (hereinafter "Company") for the
provision of ENVIRONMENTAL SERVICES.
Article 1. Scope of Services, and Method of Charging. Company hereby agrees to
provide Client with the Scope of Services set forth in Attachment A to this Agreement. The
method of charging for services shall be as indicated in the Schedule of Fees set forth in
Attachment B.
Article 2. Billing and Payment. Client agrees to pay Company in accordance with the
rates anal charges set forth in Attachment B. Invoices for Company's services will be submitted
either periodically or upon completion of such services, at the election of the Company. Client
shall pay each invoice within thirty (30) days of date of invoice.
In the event legal action is brought by Company against Cfient for invoice amounts
unpaid, then attorney's fees, court costs, and other related expenses shall be borne by the parties
in inverse proportion to the extent that they prevail on a comparative basis as determined by the
judgment of the Court.
Article 3. Recognition of Risk. Client recognizes that environmental, health and
safety conditions can vary from those encountered at the times and locations where data are
obtained by Company, despite the use of due care by the Company. Owner recognizes that
Company's faih~re to detect the presence of hazardous substances during an audit does not
guarantee that hazardous substances do not exist at the site even though the Company has
utilized appropriate audit techniques and procedures.
Article 4. Company's Responsibility. Company represents that its services shall be
performed, within the limits prescribed by Client, in a manner consistent with that level of care
and skill ordinarily exercised by other professionals and technicians under similar circumstances
and conditions at the same time and in the same locality. No other representations to Cfient,
express or implied, and no warranty or guarantee is included or intended in this Agreement, or in
any report, opinion, document, or otherwise.
Article 5. Company Liability. The Company shall be Liable to the Client only for
actual damages, attorneys' fees and costs of litigation arising out of or related to this Agreement
and shall not be liable to the Client for consequential damages, such as lost profits or loss of use.
Article 6. Parties' Responsibility for Liability. The Company and the Client agree
that each party shall be responsible for its own actions, the actions of its employees, and the
actions of parties directly under its control.
Article 7. Insurance. Company and client agree to maintain (i) statutory Workers'
Compensation; (ii) Comprehensive General and Automobile Liability insurance coverage in the
sum of not less than $1,000,000.
Article 8. Independent Contractor Status and Subcontractors, Company shall be
an independent contractor and shall have responsibility for and control over the details and
means for providing the services under this Agreement. If Company wishes to use a
subcontractor where it is not customary to do so, Company shall obtain prior written approval or
subsequent written confirmation from Client.
Article 9. Information to be Supplied by Client. Prior to commencement of services
and continuing thereafter, Client shall notifiy Company of any known potential or passible health
or safety hazards existing on or near the project site upon which services are to be or are being
performed by Company or its subcontractors, with particular reference to hazardous substances
or conditions. Client shall also appoint a foreman who shall be responsible for communications
with Company's employees and wha shall acknowledge receipt of findings and recommendations
made by Company.
In addition, Client shall:
(1) provide Company with all relevant data and information in its possession relating
to the project.
(2) provide Company, in writing, all criteria and. standards, and all other information
relating to Client's requirements for the project, and
(3) give Company prompt written notice of any suspected defect in the Company's
services,
Article 10. Charge of the Site. Company, by virtue of providing the services
descn'bed in the Proposal, does not assume the responsibility of the person in charge of the Site,
or otherwise undertake responsibility for reporting to any federal, state, or local public agencies
any conditions at the Site that may present a potential danger to public health, safety, or the
environment.
Article 11. Right of Entry. Client grants to Company and warrants (if the project site
is not owned by Client) that permission has been granted for Right of Entry from time to time, by
Company, its employees, agents, and subcontractors, upon the project site for the purpose of
providing the Scope of Services.
2
Article 12. Unforeseen Conditions and Delays. If hazardous substances or conditions
are discovered by Company that had not been disclosed to Company prior to Company's
execution of this Agreement, then, upon notification, Client and Company shall seek to
determine the equitable adjustment (if any) to be made to this Agreement. If the parties are
unable to agree, the Proposal and this Agreement will be terminated in accordance with the
termination for convenience provisions of this Agreement.
Article 13. Compliance with Law. Company and Client will use reasonable care to
comply with applicable laws in effect at the time the services are performed hereunder which, to
the best of their knowledge, information, and belief apply to their respective obligations under
this Agreement.
Any provisions of this Agreen~nt held in violation of any law or ordinance shall be
deemed stricken, and all remaining provisions shall continue valid and binding upon the parties.
Company and Client shalt, in good faith, attempt to replace any invalid or unenforceable
provisions of this Agreement with provisions that are valid and enforceable and that come as
close as possible to expressing the intention of the original provisions.
Article 14. Assignments. Neither party to this Agreement shall assign its duties and
obligations hereunder without the prior written consent of the other party.
Article 13. Governing Laws. Unless otherwise provided, the laws of the State of
Illinois will govern the validity of this Agreement, its interpretation and performance, and
remedies far contract breach or any other claims related to this Agreement.
Environmental Operations. Inc
Signature
Name Stacv W. ~astie
City of Canton. IL
Signature ~t. ~~~-~---
Name -r n /~
Title Chairman and CEO
Date
Title /"Lfl ~a ~L
Date '7 - "~ - ~ 4
r
3
Environmental
operations, Inc.
May 21, 2004
Mr. David Byerly
Director of Economic Development
City of Canton
2 North Main Street
Canton, IL 61520
Subject: Phase II C Site Investigation Scope of Work, Northwest and East-Central Parcels
Former International Harvester Plant
Canton, IL
LPC# 0570250003
ILD# 005228331
Dear Dave:
Environmental Operations, Inc. (EOI) is pleased to provide this Scope of Work for supplemental
investigation of impacts on the subject site and other activities associated with the City's
Brownfields redevelopment project at the former Intemational Harvest Plant. The purpose of the
additional sampling is to further delineate the extent of petroleum and metals impacts previously
reported in EOI's April 26, 2002 "Comprehensive Site Investigation Report (Phase IIA}, Former
Intemational Harvester Plant, Canton, IL" and subsequent Phase IIB sampling, as well as
investigate areas not included in previous assessment efforts. The results of this sampling effort
will be incorporated into a site investigation report (SIR}, and subsequently used to develop
remediation objectives reports (ROR) and remedial action plans (RAP}.
EOI has prepared cost estimates to perform the following Scope of Work to address specific
parcels of interest at the sfle: the Northwest Parcel, including the 3`d Street corridor and the Pine
Street extension south of the Northeast Parcel (shown as Area 1 on the attached figure); and the
Esst-Central Parcel, south to Walnut Street, including the Walnut Street extension and the 3rd
Street corridor adjacent to the parcel (Area 2). EOI recommends including investigation of part of
the West-Central Parcel (shown as Area 3 on the figure} because non-aqueous phase liquid
(NAPE) is estimated to extend into the southern part of Area 1. Closure of Area 1 may be difficult
without further defining the extent of the NAPE. However, based on EOi's observations at
probehde locations within Area 3 in 2001, the extent of NAPE may be less than previously
estimated. Therefore, we recommend making a decision in the field based on observations along
the southern edge of Area 1, whether to continue the investigation into Area 3. EOI is not
recommending investigation of the entire West-Central Parcel at this time; only the northern
extent of NAPE may affect the closure of the Northwest Parcel However, if the NAPE does
extend into the Northwest Parcel, then it will have to be addressed, or the boundaries of the
Parcel may need to be redefined to achieve closure.
Scope of Work
The following activities are discussed in this Scope of Work:
• Work plan development
• Probehole direct-push drilling and soil sampling.
Environmental Consulting bZ Remediation
757 South Second Street Saint Louis, Missouri 63102-1617 314-241-0900 314-436-2900 fax
www.environmentalops.com
Mr. David syery m /04
City of Canton Page 2
• Groundwater monitoring well installation and groundwater sampling.
• Site investigation report preparation.
• ROR/RAP preparation.
• Programmatic activities.
Each of the primary activities is discussed in the following paragraphs.
Work Plan Development
The scope of work for the addit~nal investigation activities will be drafted and a Work Plan will be
prepared for submittal to the Illinois Environmental Protection Agency {IEPA) project manager.
The Work Plan will include figures showing proposed sampling locations and tables of laboratory
analyses to be conducted. Proposed sampling locations may be modified in the field based on
accessib~ity or other field conditions.
Probehole Direct-Push [tolling and Soil Sampling
probeholes will be advanced to further delineate the areas of petroleum, arsenic and lead impact
in the soils. Data from these probeholes will be used in determining the proposed extent of
remediation in those areas. probeholes will be advanced to depths ranging from 8 to 32 feet
below ground surface (BGS), depending on location and purpose of the probehole. Sane
probehdes will be used to investigatan both NAPL and metal impacts. Addftional probeholes
have been proposed in areas that have not been previously investigated, but there is sane
indication (historical use of buildings. anecdotal evidence, etc.) that there could be impacts in
those areas. probeholes will be bgged by a field geologist and soil cores wilt be scanned with a
PIO to determine zones of highest potential impact for soil sample collection.
EOI will collect sod samples to further delineate impacts identified by the previously referenced
report and subsequent sampling in late 2001. Sampling will occur through remaining building
slabs (if present} and will focus on identifying the extent of known impacts to aid in the future
preparation of a RAP. In general, the following sampling scheme will be conducted in petroleum-
impacted areas: from each probehole, one sample from 0-3' BGS will be collected for volatile
organic compounds (VOCs) and polycyGic aromatic hydrocarbons (PAlis), and one discrete
sample will be collected for VOC and PAH analysis from the most impacted zone below 3', as
identified by PID readings and visual observations. TPH samples may be collected if NAPL is
tentatively identified. In metal-impacted areas, one sample will be collected from 0-3' BGS and
one sample from S-7' BGS or below the observed fill layer. Soil samples collected in areas not
previously investigated will be analyzed for a wider range of contaminants.
Soli samples will be analyzed for contaminants outlined in Table 1 (attached). Quality
assuranc~lquality control {QA/QC) samples will be collected in general accordance with the
USEPA-approved QAPP. The G1APP was prepared early in the project history as a requirement
of the USEPA Brownfield Pibt Grant and required extensive QA/QC sampling beyond the extent
nomnaliy conducted for IEPA Site Remediation Program (SRP) projects such as this. More
recentty, communications initiated by EOI, on the City's behalf, witli IEPA and USEPA has
established that G.A/QC sampling will not need to exceed the requirements of the SRP.
Therefore, EOI has sought to maximize the investigatory samples while minimizing the QA/QC
samples in an effort to gain the greatest use of the limited available funding. The following
QA/oC sampling will be performed:
• Duplicate samples will be obtained at the rate of one for every twenty investigative
samples of a given analysis.
• A VOC trip blank is provided by the analytical laboratory.
Mr. David Byeriy
City of Canton
711!04
Page 3
Field decontamination rinse blanks will be obtained if reusable sampling equiprent is
employed. However, every effort will be made to use disposable sampling equipment
(plastic trowels, sampling gloves) in order to avoid these additional analyses. Any
equipment decontamination will be performed using an Alconox, or a similar phosphate
free detergent, followed by a de-ionized water rinse.
In accordance with previous approvals from IEPA and USEPA, matrix and matrix spike
duplicate sampling will not tie performed since these are not required by the IEPA SRP.
Leve12 (rather than Level 4, which is not required by the SRP} laboratory QA/QC
packages will be provided in order to limit cost and decrease lab report tum-around time.
Groundwater Monitoring Well Installation and Sampling
Up to six new groundwater monitoring wells will be installed at the site. These wells will help
determine the groundwater flow direction and impacts from the NAPL, as well as helping to
determine the characteristics of the NAPL, such as whether it can be collected in and removed
from wells. Once the new weNs are installed, EOI will develop the wells using standard well
development practices. Then a round of gauging and sampling wiN be conducted in the new
wells. Water levels will be measured, wells will tie gauged with an oil-water interface probe to
determine if light or dense NAPL is present, and groundwater samples wNl be collected.
Groundwater samples will ~ analyzed for contaminants outlined in Table 2 (attached).
Groundwater samples will be analyzed for only those COC groups that have previously been
detected in groundwater, induding VOCs, SVOCs, and total metals. Groundwater samples for
QAIQC will follow the same procedures described above for soil sampling.
Site Investigation Report Preparation
A Site Investigation Report (SIR) wiN be prepared using the data co8ected during this Phase I IC
investigation as well as any data collected in late 2001 that has never been induded in a report.
The SIR will indude text describing the field investigation procedures, site geology and
hydrogeology, and analytical results and TACO Tier 1 comparisons. Figures may include site
plans, cross sections. groundwater contour maps, and contaminant distribution maps. Analytical
results will be summarized on tables and laboratory reports will be included in an appendix.
Other data may be tabulated as appropriate.
RORIRAP Preparation
Remediation Objectives Reports/Remedial Action Plans for the Northwest Parcel and the East-
Central Parcel will be prepared for submittal to the IEPA project manager. Remediation
objectives will be determined as per 35 IAC 740.440. Recognized environmental conditions and
related contamfiants of concern will be summarized in the ROR, and remediation objectives will
be developed. In the Remedial Action Plan, the selected remedial technologies will be identified
and discussed, and a confirmation sampling plan will be included. The implementation of the
RAP will be included in a separate scope of work.
Programmatic Activities
EOI wiN provide support to the City of Canton (the City) and its development planning consultant
Vandewalle & Associates (V&A} for the following activities:
• Biweekly conference calls including any associated preparation andlor follow-up tasks.
• Quarterly public meetings in Canton andlor meetings with IEPA.
• Other strategy and planning sessions or activities which either the City or V8A call upon
EOI to perform.
711104
Mr. David Byerty Page 4
City of Canton
• Project management tasks including miscellaneous communications, planning,
scheduling, EOI budget tracking, and invoicing.
Because the exact nature and magnitude of these activities may change over the course of this
project, as has occurred during past phases of the project, EOI has provided what we anticipate
to be a reasonable estimate for this task.
Cost Estimate and Schedule
All work will be performed on atime-and-materials basis. EOI has based these cost estimates on
the assumption that each parcel will be investigated and Gosed as separate parcels. This
strategy requires installation of additional probeholes and monitoring wells to sufficiently define
and address impacts by parcel, as compared to a site-wide approach. Additional reporting is also
required. In reality, we assume that the additional investigation on both parcels will be done at
one time and one SIR will be prepared for the NW/WC and EC parcels; however, the report would
likely be structured to report the data for each parcel separately. Then, we would prepare
separate ROR/RAPs for each parcel depending on the redevelopment priorities. That way, if one
parcel needed to be closed sooner than the other, we would have the flexibility to do that.
EOI will conduct the work described in this Scope of Work for the combined total estimated fee of
$192,000 (of this total approximately $38,000 is for the laboratory subcontractor and $19,000 is
for the drilling subcontractor). The Northwest Parcel (inGuding West-Central Parcel) cost
estimate is $69,500, and the East-Central Parcel cost estimate is $34,800. EO! will make every
effort to complete the work under budget and within the proposed schedule. EOI will notify V&A
and the City in a timely manner 'rf exceedence of the budget is anticipated and we will not proceed
further without your written approval. Our cost estimates are detailed on the attached
spreadsheets.
EOI proposes the folbwing general schedule for this work.
TASK Anticipated Duration v
i~
Work Ptan Preparation 4 weeks
Probehole drilling, well installation, soil and
groundwater sampling 4 weeks
Laboratory analytical 6 weeks
SIR Preparation 6-8 weeks
ROR/RAP Preparation 4 months
Programmatic and Project Management tasks Duration of project (based
on approx. 9 months)
Mr. David Byerly
City of Canton
7/1104
Page 5
If you have any questions, or need additional information, please do not hesitate to call me at
(314) 241-0900.
Sincerely,
Environrrwntal Operations, Inc.
Matthew D. Robinson
Seniar Vice President
Jill A. Wilts
Project Manager
cc: Clark Wilson, City of Canton, Canton, IL
Joy Stieglitz, Vandewalie & Associates, Madison, WI
Attachments: Site Figure
Cost Estimates
Table 1. Soil Sampling Rationale
Table 2. Groundwater Sampling Rationale
Former international Harvester Browelields Site, City of Canton. Illinois
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ATTACHMENT B
Environmental Operations, .Inc.
Schedule of Fees and Charges
Authorized work will be charged at the following rates:
LABOR
• Professional Engineer $120/hour
• Senior Project Manager $105/hour
• Senior ScientisttEngineer $9(?/hour
• Scientist/Engineerlll $75/hour
• Scientist/Engineer II $65/hour
• Field Scientist/Engineer $55/hour
• Senior Engineering Technician $55/hour
• Environmental Technician III $48lhour
• Environmental Technician II $40/hour
• Environmental Technician $35/hour
• Clerical and Administrative $38/hour
Subcontractors, materials, travel, and miscellaneous expenses will be billed at cost plus 12°!0.
Hourly personnel will be billed at time-and-a-half for overtime.
Union personnel {if required) will be billed at direct cost plus 50%.
ATTACHMENT B
Harry R. Walton
Schedule of Fees and Charges
Professional Services
Principal Consultant
Travel Time
Mileage
$100.00 per hour
$50.00 per hour
$0.35 cents per mile