HomeMy WebLinkAbout05-14-1996 Clerical
Clerical Committee
City Council Chambers
May 14, 1996
6:30 p.m.
Members Present: Larry Sarff, Kevin Meade, Bob Molleck, Dave Nidiffer
Others Present: Joanne Shores, Chet Phillips, Jim Hartford, Mayor Edwards, Jim Elson,
Ray McKinney, Gary Orwig, Clif O'Brien, Chief Elam, Chief Jackson, Harlan Banister,
George Spahr, Linda Caudle, John Froehling, Brad Choat
Prior to the Finance Committee, Mayor Edwards introduced 18 year old Canton High
School Student, Tiffany Enders, candidate for Miss Illinois USA and will be serving as an
ambassador for Canton. Miss Enders is seeking pledges and sponsorships to raise $900
for participation in the pageant. Pledges may be sent to her at 16530 E. Illinois Hwy 9,
Canton or call 647-0877.
Finance Committee
Larry Sarff, Chairman
Joe Ginger, Channel 3 operator, requested the purchase of replacement equipment for the
operation of Channel 3. Those items include one Panasonic AG2540 VCR with repeat
play at $437.50 and one Mycro-Tek Character Generator MM11000-2 for $995.00.
Harlan Banister, Economic Adviser, stated that these items have been budgeted. Motion
by Kevin Meade, seconded by Bob Molleck to purchase this equipment at a cost of
$1432.50 and keep the present equipment as backup.
Randy McMillen was present to request permission to extend a private drive on East
Harlin Street off South 7th Avenue. Clif O'Brien stated he would discuss this with City
Engineer Bob Anderson and report to the Streets & Garbage Committee.
Mr. Robert Wheeler III requested to address the committee regarding the action taken
against his recycling business. Attorney Jim Elson advised that this should not be
discussed as it is a pending court case. No action was taken by committee.
The bills were discussed with a motion by Bob Molleck, seconded by Kevin Meade to
send them to council for approval. Voice vote, motion carried.
Linda Caudle brought quotes to the committee from Optical Image Network Group in
Springfield on an optical copier. Software, Hardware, keyboard, mouse, SVGA video
card, mini tower case, 14" SVGA monitor, a Fujitsu 3096 document scanner, CD changer
and CD recordable drive would cost $20,579.00. These are items needed for both City
Hall and the Public Safety Building. Linda also reported that the technology changes
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every six months on the scanners. Motion by Bob Molleck, seconded by Kevin Meade to
remove this item from the agenda. Voice vote, motion carried.
Ray McKinney requested permission to replace a 10" wash valve for the water plant at a
cost of $1533. Motion by Kevin Meade, seconded by Dave Nidiffer to approve this
purchase from the Depreciation Fund. Voice vote, motion carried.
Mayor Edwards discussed the possibility of sending Clark Wilson to BOCA's Property
Maintenance and Housing Symposium July 18th and 19th at Minneapolis/St. Paul,
Minnesota. Registration is $229 plus traveling and lodging expenses. Harlan Banister will
review this and bring a recommendation back to council.
Linda Caudle presented a sample of a brochure for the City of Canton to promote annual
events. Kevin Meade made a motion to have Linda design a 2 color brochure and bring
back printing quotes to the committee for 5,000 and for 10,000 brochures. Voice vote,
motion carried.
Harlan Banister asked that the committee consider purchasing a mini disc system to play
music or custom messages over the phone system while callers are holding or waiting for
their extension to pick up. Initial cost is $600 with an annual renewal fee of $100.
Motion by Dave Nidiffer to purchase this system from the General Fund, seconded by
Kevin Meade. Voice vote, motion carried.
The purchase of a city owned pay telephone at the Canton lake beach was discussed. The
cost of a pay telephone from AT & T is $1730. Motion by Bob Molleck, seconded by
Larry Sarff ~ to change the present phone system at the lake. Voice vote, motion
carried.
Alice Spotser addressed the committee regarding the West Maple Street water line that
the residents are installing. She was concerned how the residents would collect money
from others hooking on in the future. Committee advised Mrs. Spotser to seek legal
council to prepare an agreement to present to the city. No action was taken by the
committee at this time.
The 1996-1997 Budgets were discussed as each Department Head was given an
opportunity to highlight their budgets and to answer questions from the committee. Chief
Jackson stressed the need to begin setting aside funds for major equipment purchases over
the next several years. All budgets are on file for review. Motion by Larry Sarff to send
the budgets to council and to amend the Fire Department Budget by taking out the request
for additional personnel. Motion seconded by Bob Molleck. Voice vote, motion carried.
Clif O'Brien requested permission to purchase a tapping machine to replace the one that is
broken. Cost is $780. Motion by Bob Molleck, seconded by Kevin Meade to approve
this expense. Voice vote, motion carried.
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City Engineer Bob Anderson prepared a statement to be sent with the city's application
for a planning grant for the study of a new water supply. If the city is awarded the grant it
must comply with the provision to test drill at the Banner site. This will cost the city from
$15,000 to $50,000. Mayor Edwards stated that he recently gave his authorization for the
Corp of Engineers to do drilling at this site. He asked that a report be provided to the city
upon the completion of the drilling. This may provide the information the city needs in
accordance with the grant application and may eliminate the city having the expense of
drilling the site. Motion by Bob Molleck, seconded by Kevin Meade to send the
document to council for approval. Voice vote, motion carried.
Mayor Edwards commented on the pickets that were at the City Building today. In
question was the repair work on the chimney and the question of the contractor not paying
prevailing wage. After researching the situation the Mayor stated that the city is not at
fault, and the bid documents state that the contractor must pay prevailing wages whether
union or non union. Don Hall, contractor on the job will be requested to provide
documentation on wages paid. This item was for information only. No further business
was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
The IDOT Drug Policy Options were held over pending information from attorney Bruce
Beal. Chairman Meade also announced that the Negotiation session set for Monday has
been canceled due to illness. No further business was discussed and the committee
adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
Clif O'Brien informed the committee that the sidewalk replacement program under TIF
will continue with the placement of new sidewalks and lights with no trees. He has sent a
list of the areas to be done to Bob Anderson. Mr. Anderson is putting this together and
will bring back to committee.
Chairman Molleck informed the committee that Bob Anderson in a memorandum stated
that the new lift station and the generator are located in the southeast corner of Lot 15 in
Industrial Park. When this lot is sold, .055 acres should be retained by the city as
described on the attached plat. Jim Elson stated that he would take care of this item. No
action needed by committee.
Mayor Edwards told the committee that research on the garbage containers for the
downtown area revealed that they are not available locally. An acceptable container has
been selected from a company at a cost of approximately half of what the original
containers selected would cost. Motion by Larry Sarff, seconded by Kevin Meade to
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purchase 6 containers at a cost of $1200 out of TIF Funds, and to instruct Clif to order
them Wednesday. Voice vote, motion carried.
Legal & Ordinance Committee
David Nidiffer, Chairman
No information was brought forth on the Mobile Home Gardens. Motion by Bob
Molleck, seconded by Larry Sarff to remove this item from the agenda. Voice vote,
motion carried.
Motion by Bob Molleck, seconded by Larry Sarff to send the Ordinance Amending Title
8, Chapter 20, Section 6 & Title 8 Chapter 10, Section 7 on Water Deposits to council.
Voice vote, motion carried.
Ray McKinney informed the committee that the Cross Connection Ordinance came out of
committee in March 1990. It had the 1st reading at council and a motion was made in
committee to send the ordinance back to council for action. Motion by Larry Sarff,
seconded by Kevin Meade to send this ordinance to council. Voice vote, motion carried.
Demolition of the Bob Watts Property on Locust Street was discussed. Motion by Larry
Sarff, seconded by Kevin Meade to continue condemnation proceedings and to advertise
for bids on the demolition of this property. Voice vote, motion carried.
Demolition of the city owned property next to the Public Safety Building was discussed.
Motion by Larry Sarff, seconded by Kevin Meade to get the necessary city permits and
demolish this building. Voice vote, motion carried.
Attorney Jim Elson recommended repeal of the Building Contractor's License Act.
Motion by Larry Sarff, seconded by Kevin Meade to research if this has been repealed
and if not, to proceed with repealing it. Voice vote, motion carried.
Jim Elson also reported back to committee on its request regarding a head in parking
ordinance for Jones Park. There is in effect a head in parking ordinance that covers the
entire downtown area.
Motion by Bob Molleck, seconded by Kevin Meade for an executive session for the
purpose of discussing personnel and salaries. Roll call vote: Meade -aye, Molleck -aye,
Sarff -aye, Nidiffer -aye, Shores -aye, Hartford -aye, Phillips -aye. Motion carried.
Executive session minutes are on file. The Committee reconvened in open session . No
further business was discussed and the committee adjourned.
Linda Caudle, recording secretary
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