HomeMy WebLinkAbout04-09-1996 Clerical
Clerical Committee
City Council Chambers
Apri19, 1996
6:30 p.m.
Members Present: Larry Sarff, Kevin Meade, Bob Molleck, Dave Nidiffer
Others Present: Jim May, Joanne Shores, Bob Molleck, Mayor Edwards, James Elson,
Ray McKinney, Gary Orwig, Clif O'Brien, Chief Elam, Chief Jackson, Harlan Banister,
Clark Wilson, Bob Anderson, George Spahn, Linda Caudle, John Froehling.
Finance Committee
Larrv Sarff, Chairman
Mr. Floyd Spotser and Mr. Fayhee were present to discuss the water line on West Cedar
in city limits. December 1994 committee minutes reflect that the committee approved the
concept of putting in a water line and charge the residents the difference between a 2" and
4" line. Mr. Spotser stated that he intends to put the line in himself. It would be turned
over to the city when completed. The city will discuss a plan of reimbursement for the
residents investing in this line. Motion by Kevin Meade, seconded by Bob Molleck to
have the city pay for processing the application, pay EPA permit fees, pay difference
between the 2" and 4" line and have Bob Anderson figure the additional fees the residents
will occur including a 2 way flushing hydrant. Voice vote, motion carried.
Clif O'Brien discussed the water problems on Middle Park Drive. He recommends putting
in a 6" line to loop North Park and Middle Park Drive to circulate water. Clif talked with
Gary Baker and was informed there would be no legal problems with the line going
through the park district property. Motion by Dave Nidiffer, seconded by Kevin Meade
to purchase approximately 650' of 6" line for this project and authorize Bob Anderson to
apply for the EPA Permit. Voice vote, motion carried.
The bills were discussed with a motion by Bob Molleck, seconded by Kevin Meade to
send them to council for approval. Voice vote, motion carried.
The Optical Copier was held over until the next meeting.
Motion by Bob Molleck, seconded by Kevin Meade to approve membership renewal in
the Fulton County Tourism Council for $200 from Community Development Funds.
Voice vote, motion carried.
Motion by Kevin Meade, seconded by Bob Molleck to approve the expenditure of $40.00
fora 1/4 page ad in the Spoon River Scenic Drive Program Booklet for this year. Funds
will come from Community Development. Voice vote, motion carried.
Bob Anderson discussed payment of 1995 MFT. In 1995 the amount of bituminous went
over $10,000. The city treasurer can not pay this bill to Pschirrer until IDOT approves
the change order. Motion by Kevin Meade, seconded by Bob Molleck to recommend to
council that this bill be paid out of the General Fund and if change order is approved to
reimburse the General Fund from MFT. Voice vote, motion carried.
Harlan Banister addressed the committee regarding a Insurance Evaluation for all city
owned assets. The city's accounting firm of Hocker and Carter recommends an insurance
evaluation in order to provide the city with a validated audit. A proposal from Evaluation
Resource Management Team was received in the amount of $10,800. The evaluation will
take approximately 2 weeks. Motion by Bob Molleck, seconded by Kevin Meade to
approve the insurance evaluation. Voice vote, motion carried.
Clif O'Brien presented his recommendations for the streets to be included in this year's
MFT work. The committee was asked to review this list and refer it to the Streets and
Garbage committee. No action was required at this time.
The committee also discussed having Gabby Days this summer. Motion by Kevin l~cleade,
seconded by Bob Molleck to scheduled Gabby Days the weekend following the Chamber
sponsored City Wide Garage Sale in June with the date to be announced. Voice vote,
motion carried.
Next, Bob Anderson discussed the work required on the study of the City's water supply
system for the WIRC grant application. Under "Task 2" in the report from Maurer &
McGillem Engineers, Inc., an investigation of the water supply from the Illinois River must
be done. DCCA feels the city should have testdrilling done at the Banner site which
could cost from $15,000 to $50,000. This testing request is one of the main chapters in
the grant application. Bob Anderson recommended that we hold off and wait and see if
we get the grant, then consider the test drilling. No action necessary by committee.
Bob Anderson met with IDOT in regards to signalization at the intersection of North Main
with Sycamore Terrace. The cost for the city's participation would be approximately
$60,000 and could be taken from MFT funds. IDOT will not have funds available for
their share of the project until their 1998 fiscal year. This intersection would qualify for
signalization however it could cause some safety hazards because of the hill. Motion by
Larry Sarff, seconded by Dave Nidiffer to continue planning for this project and take it to
council . Voice vote, motion carried.
Motion by Kevin Meade, seconded by Bob Molleck to open bids for the Mausoleum roof.
Bids received were as follows: Taylor Construction of Canton - $15,624 and from
Johnson Contracting Co., Inc of East Moline - $26,937. Motion by Larry Sarff,
seconded by Bob Molleck to refer the bids to Bob Anderson and staff for review.
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Motion by Kevm Meade, seconded by Dave Nidifl'er to approve the request from Gary
Orwig to purchase a loader fork from the lower quote by Aggregate for $940. Voice
vote, motion carried.
Gary Orwig informed the committee that repairs were being made on a back wash pump
which will cost $1200. Motion by Bob Molleck, seconded by Dave Nidiffer to approve
the expense.
Gary Orwig discussed the need to fence the azea azound the lift station at Industrial Pazk.
Motion by Bob Molleck, seconded by Kevin Meade to have Bob Anderson draw up specs
and advertise for bids. Voice vote, motion carried.
Clif O'Brien informed the committee that the generator in the city building used by ESMA
is unsafe. The city's insurance carriers have instructed us not to start it. He recommended
the purchase of a 6,500 watt portable generator at a cost of $1795 out of ESMA Funds.
Motion by Kevin Meade, seconded by Bob Molleck to approve this purchase.
Motion by Dave Nidiffer, seconded by Bob Molleck to allow the purchase of ~ small
hydrant for Industrial Park at a cost of $200 from TIF Funds. Voice vote, motion
carried.
Larry Sazff presented a letter from Ron Jones of the city's re-insurance company stating
there would be an increase of 11 % per single member and 13% per family for the
following yeaz. Pat Wright, City Treasurer, recommends we accept this increase. Motion
by Kevin Meade, seconded by Bob Molleck to approved Pat Wright's recommendation.
Voice vote, motion carried. No further business was discussed and the committee
adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
Mayor Edwazds reported there will be a 2 hour training session for all department heads
and assistants on April 18th at 9:00 a.m. in City Hall. This session will be in regazds to the
city's previously approved agreement with Proctor Hospital for the Drug Free Workplace
Program. The training will be led by Certified Drug Free Workplace personnel. No
action required.
The downtown sidewalk program was discussed. Areas that have requested sidewalks aze
Crawfords, and Canton Florist. Clif O'Brien stated he would like to continue the program
with new sidewalks and lights. Motion by Larry Sarff and seconded by Bob Molleck to
instruct Clif to provide a written proposal to Bob Anderson, get a cost estimated and bring
back to committee. Voice vote, motion carried.
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Kevin Meade reported he had talked with Bradley University regarding their engineering
internship. Bradley needs to know the city's perimeters. The committee suggested a
Junior or Senior student in the civil engineering program and suggested a salary of $7.00
per hour fora 40 hour week with no paid benefits. This would begin as a summer
internship. Bob Anderson would evaluate the student for the internship program.
Motion by Larry SarII', seconded by Bob Molleck for Kevin Meade to get the summer
internship opening posted at Bradley University as soon as possible. Voice vote, motion
carried.
The IDOT Drug Policy Options were held over pending information from attorney Bruce
Beal. No further business was discussed and the committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
As an informational item Bob Molleck reported that the owner of the teen center was
contacted after last month's meeting and did not want to give any additional collateral to
support his loan request for the sound equipment. No action required.
The Community Development Department received two applications for rehabilitation
loans for the downtown TIF area. Mel Hams is requesting $1500 for True Value
Hardware, 134 E. Chestnut, for front window replacements and he is requesting $1500
for Western Auto, 104 E. Chestnut, for front window replacement. Total cost of the two
projects is $5046. These two applications fall within the city's guidelines. Motion by Bob
Molleck, seconded by Larry Sarff to approve loan requests for True Value Hardware and
Western Auto and send to council. Voice vote, motion carried.
Bids received and opened at council last week for city owned lots #69, #70, #232, and
#235 were discussed. Bids were both under the appraised evaluation. Motion by Larry
Sarff, seconded by Kevin Meade to reject the bids. Voice vote, motion carried. No
further business was discussed and the committee adjourned.
Legal & Ordinance Committee
David Nidiffer, Chairman
The Mobile Home Gardens was held over until next meeting.
Discussion was held regarding the water deposit ordinance. Ray McKinney told the
committee that the water department has a large number of read outs monthly due to
renters moving in and out frequently. It would be easier if water bills were in the
landlords' names. Motion by Larry Sarfl', seconded by Kevin Meade to bring a revised
ordinance to the next meeting in regards to having the water bills placed in the owner's
name. Voice vote, motion carried.
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Property located in the 300 block of South Avenue A was looked at by Dale Berry and
Clark Wilson. It was their opinion that no further action on those properties was
necessary. Chief Elam reported that he did not see a problem at the present time. Mayor
Edwards stated that one of the major complaints was that of vehicles in the yard. Property
at the comer of Oak and Avenue B was also discussed. Property owner has been ticketed
three times and theee seems to be recent improvement. No action was required on these
properties.
As an informational item Mayor Edwards reported that he has received a copy of the
Phase II Fulton County Municipal Solid Waste Management Plan prepared by Daily &
Associates, Engineers. A copy is available for viewing in the Mayor's office.
Mayor Edwards also reported problems with head-out parking in downtown Canton. It
should behead-in only. If there is no current ordinance on head in parking in the
downtown area, Chief Elam recommends that an ordinance be drafted to this effect and
brought to council's next meeting. Motion by Kevin Meade, seconded by Bob Molleck
to have ordinance brought to council. Voice vote, motion carried.
At the close of the meeting Mayor Edwards acknowledged the police and fire department
personnel, Chief Elam and States Attorney Ed Danner for the professionalism they have
displayed during the Bull trial in Carthage.
No further business was discussed and the committee adjourned.
Linda Caudle, recording secretary