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HomeMy WebLinkAbout02-25-1997 Mechanicalrllr-' Mechanical Committee City Council Chambers February 25, 1997 6:30 p.m. Members Present: Jo Anne Shores, Jim May, Chet Phillips, Jim Hartford Others Present: Mayor Donald Edwards, Kevin Meade, Larry Sarff, Bob Molleck, Steve White, Clif O'Brien, Gary Orwig, Chief Elam, Chief Jackson, Harlan Banister, George Spahn, Linda Caudle, John Froehling, Marnie Eiksteadt, Jim Davis, Merle Pettit, Gene Phillips Public Safety & Traffic Committee Jo Anne Shores, Chairman Jim Davis of Mauer, Stutz, Inc. addressed the committee on the FAU Project on North 4th Avenue, (Project # 234-97005), and presented drawings from three different cross sections for an asphalt design. He recommended a 36' width which would require relocating the fence along the Park District's ground. The concern was not enough room for the sidewalk. It was suggested that the street plan be narrowed to 30' which would also save money on the total FAU Project. Mayor Edwards asked that Bob Anderson and Jim Davis meet with Gary Baker, Director of the Park District and discuss these plans. No action required by committee. Motion by Alderman Sarff, second by Alderman Hartford to go into executive session for the purpose of discussing personnel. Roll call vote. Ayes: Aldermen Sarff, Meade, Molleck, May, Phillips, Hartford, Shores. Motion carried. Executive session minutes are on file. The committee reconvened in open session. Mayor Edwards asked for a temporary appointment of Merle Pettit as acting director of ESMA until he could be appointed as full time director at Tuesday's council meeting. Mr. Pettit addressed the committee on his background. Mayor Edwards stated that he feels Mr. Pettit has the desire to serve to help bring the ESMA group and the Fulton County group together to work in harmony. Gene Phillips also expressed his confidence in Mr. Pettit having this appointment. Chief Elam also praised Mr. Pettit for his work as an auxiliary officer. Motion by Alderman Molleck, second by Alderman Phillips to accept this appointment. Voice vote, motion carried. A written police report for February was provided to the committee by Chief Elam and was self explanatory. A written fire report for February was provided by Chief Jackson. He pointed out that Acting Lieutenant Bonnie Cremer has completed the 5 week course in Basic Law Enforcement for Fire Investigators and he requested she be given Peace Officer Status by resolution at council. Chief Jackson also noted that Acting Assistant Chief Dan Oaks has been promoted to Assistant Chief on a permanent basis. He also suggested that committee look at an amendment to the Mutual Aid Agreement and to look at the Mutual Aid Agreement with Spoon River College. Chief Jackson noted that in the future he would like to put out for bids the 1970 pumper and a large safe at the fire department. No action required at this time by committee. Chief Elam requested the purchase of a JVC Camera to replace the original JVC In- Camera. Only the camera would need to be replaced, not the system. Repairs on the original camera would be $480, and a new camera would be $590.99. Motion by Alderman Shores, second by Alderman Hartford to approve the purchase of the JVC Camera at a cost of $590.99 with the amount to be taken out of the newly established gambling fund account. Voice vote, motion carried. As an informational item, Mayor Edwards informed committee of a new Federal Law which goes into affect this Friday and enforced through the Illinois Liquor Commission. It states that it is a violation for retailers to sell certain products to anyone under 18, and all persons up to age 27 must have Photo ID verification. Products include cigarettes, tobacco, and snuff but does not include cigars or pipe tobacco. No further business was discussed and the committee adjourned Streets & Garbage Committee Chet Phillips, Chairman Clif O'Brien informed the committee that there is $133,538 in the downtown TIF account. He suggested using part of this to overlay the street on 1st Avenue from Pine to Locust and also use this fund to replace the sidewalk on both sides of Main Street in the block of Brown's and Spoon River Optical. The west side of the street would take priority. The plan would be to replace the sidewalk and install lighting. Clif will get some numbers together from Mauer, Stutz, Inc. and bring back to the Finance Committee. Clif O'Brien asked the Aldermen who have not turned in their lists of streets for MFT to do so by the end of this week. After he has the list he will get some totals from Mauer, Stutz, Inc. and bring to finance committee. Harlan Banister, fmancial advisor was asked to look into the MFT fund to recommend to the finance committee how much should be allocated for street work, how much for the FAU Project over the next three years and how much to allocate to reimburse the general fund for the purchase of the two new dump trucks. To date there is $380,000 in reserve for MFT with $5,000 allocated for the residential sidewalk program. No action required by committee at this time. There was no further business discussed and the committee adjourned. Lake, Buildings & Grounds Committee Jim Hartford, Chairman 2 Linda Caudle asked committee for the authority to have Bob Anderson complete the necessary documents for the partnership with CIPS in the CIPSSTART Program. Required are soil borings, topographic survey, plat survey by a registered land surveyor, information on surface and subsurface drainage, erosion control and prevailing wind associated with the property, a USGS 7.5 Quad Map and Wetlands Map. All other documents are in place. Motion by Chet Phillips, second by JoAnn Shores to spend up to $2,000 to have Bob Anderson provide necessary documents and if cost exceeds that amount to bring back to committee. Voice vote, motion carried. Lmda Caudle reported that she had received the cost estimate from the United States Department of Commerce Bureau of the Census for a special census recount. The estimate is a minimum of $64,976, but could increase significantly if sufficient applicants are not provided due to the additional time the Census Bureau would have to spend in recruiting applicants. This estimate must be accepted within 90 days. It would take 120 days to prepare the documents with final results available 16 weeks after the recount. Linda reported that research came up with an increase in 900 since the 1990 census which was based largely upon the increase of 824 inmates at Illinois River Correctional Center. She also stated that according to Strategic Planners Alliance, the City of Canton had an estimated increase of only 11 in 1994. The City would need to be assured of an increase of 800 in order to recoup the initial cost of the recount. There is no strong evidence of a dramatic increase and the recount would be a gamble at this time. Motion by Alderman Phillips, second by Alderman Shores not to have a census recount. Voice vote, motion carried. As an informational item Mayor Edwards stated that he had received a letter from Ray Rakers of CIPS committing $500 to Mapping Your Community, if this project is undertaken by the community. No further business was discussed and the committee adjourned. Public Works, Water & Sewer Committee Jim May, Chai~nan Clark Wilson has requested permission to attend the Executive Development Institute sponsored by BOCA, to be held March 17-20, 1997 at Matteson, Illinois. This is for upgrading of code enforcement skills and administration. Cost of $459 for registration which does not include lodging or meals. Overnight accommodations are available at the Holiday Inn at $79 a night. Motion by Alderman Phillips, second by Alderman Hartford to allow Clark Wilson to attend the conference at a cost of $459 plus lodging, meals and other expenses incurred. Voice vote, motion carried. Steve White informed committee that there have been some recent complaints on the taste and odor in the water. He provided a written report to committee. February 20th, 3.7 inches of rain was recorded causing the lake to fill up and run above the spillway. As a result of this influx of water, turbidity went from 5.3ppm to 1531.0 ppm within a matter of 3 hours. This caused a dramatic increase in chemical usage to keep the water within the required parameters. This is an informational item and requires no committee action. No further business was discussed in open session and the committee adjourned. Minutes Recorded By Linda Caudle (~msworks~memin.wps) 4