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HomeMy WebLinkAbout05-13-1997 Clerical CLERICAL COMMITTEE City Council Chambers May 13, 1997 6:30 p.m. Members Present: Larry 5arff, Dave Nidiffer, Bob Molleck, Kevin Meade Others Present: Mayor Edwards, Jo Anne Shores, Jim Hartford, Chet Phillips, Jim Elson, Steve White, Clif O'Brien, Gary Orwig, John Harmon, Chief Jackson, Bob Anderson, Clark Wilson, George Spahn, Linda Caudle, John Froehling, Rich Dolan Finance Committee Larry Sarff, Chairman Bills were discussed. Alderman Sarff pointed out that items #5 and #6 on the agenda were already included in the list of bills. Motion by Alderman Molleck, seconded by Alderman Nidiffer to send bills to council for action. Voice vote, motion carried. Leroy Riley, local developer, addressed the committee regarding land he owns north of Village Square and contiguous to the city. He has plans to develop this area and requested the assistance of Clark Wilson and Bob Anderson, city engineer, to work with him on where to run the water and sewer lines to the property. Mr. Anderson stated this could be done under his retainer fee. Motion to approve Mr. Riley's request by Alderman Molleck, second by Alderman Meade. Under discussion, Bob Anderson said he would bring back to council a written plan. Voice vote, motion carried. Bruce Edwards, President of Fulton Square Corporation, presented ideas on improvements to Fulton Square in an attempt to bring more business to that area. He suggested opening up access to Main Street on the units north of Maurices and placing glass doors on the Main Street side with hallways going into the front showrooms. This would make the units more attractive to rent. Fulton Square would also place signs on the Main Street side which may require the loss of a couple of the trees. He also suggested the trimming back of some of the curbing off the south west corner of Maurices. This would enable a few more parking spaces to be located there. He also suggested blocking off the entrance on North Main on the north west corner of the parking lot in order to lease that area to a business for a modular building. He also suggested looking at a possible opening to the parking lot from Locust Street. Motion by Alderman Nidiffer, second by Alderman Molleck to consider this plan and investigate the concept. Voice vote, motion carried Chief Elam was attending an Executive Management Conference in Chicago and was represented at committee by John Harmon. Mr. Harmon presented Chief Elam's request on euthanasia of animals at the pound. He had received a quote from Spoon River Animal Clinic. The estimated cost per year, based on last year's numbers of dogs and cats terminated, would be $1700. Chief Elam also proposed some changes in the fee structure. 1 `"~' Motion by Alderman Meade, second by Alderman Nidiffer to allow Chief Elam to enter into an agreement with Spoon River Animal Clinic for the euthanasia of animals at the pound and to allow changes in the fee structure. Voice mote, motion carried. John Harmon also explained Chief Elam's request to continue in year #4 of the 5 year fleet plan for the police department. This plan includes the purchase of two 1997 Crown Victoria squad cars from Coleman Ford of Canton and trade in the two 1995 Crown Victoria squad cars. The cost would be $28,070 including all state fees. Motion by Alderman Molleck, second by Alderman Meade to approve this request. Voice vote, motion carried. Chief Elam's request also included permission to seek local bids for a new small pickup truck to replace the animal control vehicle. Alderman Sarff suggested that this request be tabled until after further discussion with Chief Elam and Harlan Banister. No action taken at this time. Steve White requested the purchase of 24 Bare meters at a cost of $600 and the purchase of 12 - 3/4 inch meters at a cost of $2023 from Badger Meter. Motion by Alderman Meade, second by Alderman Nidiffer to approve this expenditure. Voice vote, motion carried. Steve White also requested permission for the water department to renew the annual service agreement for the hand held P.I. unit and the RMS plus meter reading equipment at a cost of $1250 through Badger Meter. Motion to approve renewal of annual service agreement by Alderman Meade, second by Alderman Nidiffer. Voice vote, motion carried. As an informational item, Mayor Edwards informed committee that the engineering fees for the ADA handicap ramps will be $2,000 more than anticipated because of the additional engineering requirements. Engineering fees on the FAU project may also be increased because of a need by IDOT for an additional development plan. Jim Davis of Mauer, McGillam will speak with IDOT on the necessity of this additional plan. No action required at this time by committee. Bob Anderson reported that Kreiling Roofing completed the roof repairs to the fire department side of the Public Safety Building. However, the cap flashing on the parapet needs to be replaced because of poor design on the fire department side. Kreiling will install a new, different-design flashing, that will minimise leakage, for $1600. Motion by Alderman Meade, second by Alderman Molleck to extend the contract with Kreiling Roofing to include installation of the new flashing at an additional cost of $1600. Voice vote, motion carried. Bob Anderson reported that it was time for the inspection of the dam which is required every two years. This comes under the city's retainer for engineering services. No action required at this time. 2 No further business was discussed and the committee adjourned. Negotiations, Grievance & Personnel Committee Kevin Meade. Chairman Alderman Meade asked to place an executive session at the end of the agenda for the purpose of discussing personnel No further business was discussed and the committee adjourned. Community & Industrial Development Committee Robert Molleck, Chairman Alderman Molleck presented a written proposal from Romine Disposal, Inc. to buy lot 15 in the Enterprise Industrial District for use to store dumpsters and to place a trailer on the property for a driver meeting place. A metal building would be in place within 5 to 7 years to house the trucks. Alderman Molleck stated this was similar to the same use as the last proposal the committee denied and recommended that this proposal also be denied. Linda Caudle stated she did not feel this was the best use of the land. Motion by Alderman Sarff, second by Alderman Nidiffer to deny the request. Voice vote, motion carried. No further business was discussed and the committee adjourned. Legal & Ordinance Committee David Nidiffer, Chairman City Attorney, Jim Elson, informed committee that there was possibly a breach of contract with Robert Wheeler regarding the use of the two lots he purchased in the Canton Enterprise Industrial Zone. The original agreement carries past the actual transfer of the deed. It was discussed that the city look at the other lots in the industrial park. Legal action will be discussed further in executive session. Jim Elson reported that the foreclosure has been signed and a date for sale of the Provard property on Vine Street has been set for early this summer. No action required at this time. A Building Evaluation Project presented by Chief Jackson and Clark Wilson was discussed. Mayor Edwards asked that a section be added to appoint a committee of non elected officials to meet with owner of vacant buildings to see what their future plans would be, then to go back through the steps laid out in this plan. Court action would be required only after all other attempts fail. Motion by Alderman Molleck, second by 3 Alderman Meade to place this project plan, with suggested changes, in ordinance form and to remove the word "downtown" from its title and send it to council for action. Voice vote, motion carried. Jim Elson discussed the enhanced 911 insurance liability. He had talked with the city's insurance carrier. City employees working with 911 and those employees serving on the board would be covered by the city's insurance. He suggested that the 911 board remove the save harmless portion for both parties in their agreement with the city of Canton. Chief Jackson will represent this suggestion to the 911 board at the next meeting. No committee action required. The Painter Building on East Elm, next to Brew 'n Cue, was discussed. Mayor Edwards stated it was time to move forward on this building. At one time the city had a court order to tear it down. There is some question as to who is the current owner. Jim Elson felt that the demolition order was still good, but if not, he could get it renewed. Motion by Alderman Sarff, second by Alderman Meade to advertise for bids for the demolition and to have the city attorney begin the demolition process and place a lien on the property. Voice vote, motion carried. Jim Elson presented a draft of "Master declaration of covenants, conditions and restrictions for the Canton Enterprise Industrial District.. Clark Wilson stated that the city needs something in place. Jim Elson said that the restrictions would be retroactive due to the clause stated in each 'sale of lot purchase agreement' that the use would be subject to restrictive covenants that were being developed. Mr. Elson suggested that the committee study this draft and bring it back to council for action. John Froehling of the Daily Ledger staff addressed the council regarding the change in the street next to the Ledger to one way. With this change there is no way for large delivery trucks to enter the parking lot behind the Ledger. He asked if the city would consider stopping the one way at the intersection of the alleys. Mayor Edwards will ask Chief Elam to look at this and report back. Motion by Alderman Meade, seconded by Alderman Molleck to go into executive session for the purpose of discussing personnel and pending or threatening litigation. Roll call vote as follows: Ayes: Aldermen Meade, Nidiffer, Phillips, Sarff, Hartford, Molleck. Nays: none. Motion carried. The committee reconvened in open session. committee adjourned. No further business was discussed and the Recorded by Linda Caudle 4