HomeMy WebLinkAbout07-08-1997 Clerical
CLERICAL COMMITTEE
City Council Chambers
July 8, 1997
6:30 p.m.
Members Present: Larry Sarff, Dave Nidiffer, Bob Molleck, Kevin Meade, Others
Present: Mayor Edwards, Jim Elson, Chet Phillips, Jim May, Jim Hartford, JoAnn
Shores, Clif O'Brien, Gary Orwig, Steve White, Chief Elam, Chief Jackson, George
Snahn, Linda Caudle, Harlan Banister, John Froehling, Rich Doland
Finance Committee
Larry Sarff, Chairman
Bills were discussed. A past due bill for $112.00 for ESDA was given to Chief Jackson to
review. Harlan Banister suggested holding the bills from Illinois Meter, regarding the
Stonegate Sewer Project, until the city receives a negotiated price with developer, Tim
Wells. Alderman Sarff stated that the city incurred the debt and it should be paid. There
are several other bills pertaining to this sewer project. Treasurer, Pat Wright will bring all
of these bills before council to add them to the list of bills to be paid for this month.
Motion by Alderman Meade, seconded by Alderman Nidiffer to send bills to council for
action. Voice vote, motion carried.
Chief Jackson presented a drawing of a 3 sided open front shed to be used at the back of
the fire department for the placement of a cooking grill. The firemen will do all of the
work and pay for the project. Chief Elam has no problems with the project from a
security standpoint. Motion by Alderman Meade, second by Alderman Nidiffer to
approve the request to place the shed at the fire department. Voice vote, motion carried.
Debra Callan, consultant for Independent Risk Managers, Inc., presented a written
recommendation for the city's insurance which included an annual cost comparison and
coverage comparison, (attached to original minutes). Ms. Callan recommends the
Selective/General Star Program through Kiesewetter Insurance in Farmington. This
program provides the highest premium savings and offers the stability of major insurance
carriers with large assets and reserves as compared to the ICRMT pool. This program
also offers better key coverage. Ms. Callan also recommends the city accept the $160
additional charge for the increased extra expense limits and accept the $SMM umbrella for
an additional premium charge of $7,941. Acceptance of these recommendations increases
the total annual premium to $161,960 for a total savings of $95,244. Alderman Sarff
asked all alderman to study the report and be prepared to take action at the next council
meeting. Alderman Sarff, Harlan Banister, Jim Hartford and Pat Wright will meet with
each agent so desiring to give them a chance to discuss their bids. The meeting will be
Monday, 7/14/97, at 6:30 p.m. at city hall.
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Clif O'Brien discussed the need for a new 3/4 ton pickup truck for the Street Department
as part of his over all truck plan. This is a budgeted item. Clif was asked to prepare the
specs for the truck along with a snow plow and bring back to committee.
Chief Elam reported that the 911 dispatch reimbursement agreement will provide $28,000
to the city on a monthly basis for a dispatcher. Total outlay for the city, not including
vacation and personal days will be $32,428. The agreement includes a 30 day termination
on behalf of either party. City officials will check to see if this agreement has been passed
by the council in resolution form. If not, it will be brought to the next council meeting.
Gary Orwig's request for mower repair in the amount of $617 to Wright's Equipment is
included in the list of bills to be paid.
Item #7 - Stonegate Sewer has already been discussed under the discussion of the bills.
No further business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
Alderman Meade asked for an executive session for the purpose of discussing personnel to
be held at the end of the committee meeting. No other business was discussed and the
committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
Susan Nash, Executive Director of the Western Illinois Regional Council (WIRC)
presented an informational item to the committee. The Fulton County Board has passed a
resolution to participate in the Economic Development District comprised of the six
counties served by WIRC. It will take approximately 18 months to 2 years to have district
designation, after which time, WIRC would be able to write grants for communities for
economic development projects to bring new jobs to the communities. The grants are
60% with matching funds of 40% from the communities. No action is required at this
time. Linda Caudle will be working with WIRC on this project.
Linda Caudle informed the committee that the Chamber of Commerce will be purchasing a
cement sign in the amount of $3500 to be placed at the north entrance to Canton in front
of Four Season's Bowl. They are asking the cooperation of the city by providing the
cement and the manpower to put the base and sign in place. Mayor Edwards asked
Alderman Molleck to meet with Tony Rolando, acting director of the Chamber, and bring
back additional information to committee before a decision to assist is made.
No further business was discussed and the committee adjourned.
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