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HomeMy WebLinkAbout03-11-1997 Clerical`fir' ~ '~' '~ Clerical Committee City Council Chambers Mazch 11, 1997 6:30 p.m. Members Present: Larry Sarff, Dave Nidiffer, Bob Molleck, Kevin Meade Others Present: Mayor Edwazds, Jo Anne Shores, Jim May, Jim Hartford, Chet Phillips, Jim Elson, Steve White, Clif O'Brien, Gary Orwig, Chief Elam, Chief Jackson, Harlan Banister, Linda Caudle, Merle Pettit, John Froehling, Marnie Eichstaedt Finance Committee Larry Sarff, Chairman Mayor Edwazds discussed the North 4th Avenue and North Main Sewer. Nine homes on Stonegate and Argonne were affected by the recent 3 1 /2 inch rain. Mauer and Stutz is working on locating the problem. Jim Davis of Mauer and Stutz reported that the sewer needs to be televised. Hunter from Peoria will do it for 40 cents a foot for approximately 2500 ft. Clif O'Brien reported that he did inspect all 69 houses in that area. Mayor Edwazds will be sending a letter to the U.S. Dept. of Commerce requesting to extend the relief sanitary sewer through Stonegate using the remainder of the grant funds. Motion by Alderman Sazff, second by Alderman Molleck to approve the televising of the sewer at 40 cents a foot for approximately 2500 ft. in the Stonegate and Argonne azea. Voice vote, motion carried. Bills were discussed. Motion by Alderman Molleck, second by Alderman Nidiffer to send bills to council for action. Voice vote, motion carried. Clif O'Brien discussed the TIF sidewalk figures and the MFT list. He and Jim Davis from Mauer and Stutz have explored several options for the street maintenance work and have put together a list of streets, options and costs. Clif is interested in using hot sand seal on Westwood. He will have a list of streets and costs distributed to all alderman within the next few days so they can make the final decision. As an informational item, Jim Davis informed committee that he has talked with Gary Baker of the Canton Pazk District and will meet with him again regazding the FAU project. Linda Caudle informed the committee she had talked with Ray Rakers of CIPS regarding prices for soil borings for the CIPSSTART project. Maurer and Stutz have presented an agreement to provide necessary services for the project at a cost of $2,000. Whitney and Associates of Peoria have submitted a proposal to do the three, thirty-foot soil borings at a cost of $1784.40. Linda will check with Tony Crane, azchitect for the project, to see if 15 foot borings could be done instead of 30 foot, which could save additional money. Motion by Alderman Meade, second by Alderman Nidiffer to approve $3784.40 for the engineering work and the soil borings for the CIPSSTART project. Voice vote, motion carried. 1 Mayor Edwards reported that a proposal has been received from Kreiling roofing for repairs at the David W. O'Brien Public Safety Building which is now leaking on the firehouse side. Committee instructed Clif O'Brien to get proposals by calling local roofing contractors and bring the proposals to the next council meeting. No action needed at this time. A petition was presented to committee requesting the water pipes ending at South First Avenue, South Second Avenue, South Third Avenue and South Fourth Avenue be interconnected with the water pipe on South Main to improve water quality and pressure. The committee asked Clif O'Brien to check into the cost of looping this area and bring the figures back to committee. No action required at this time. Linda Caudle reported that a request had been received from Spoon River Scenic Drive Associates for advertising support in their 30th anniversary program book. Cost of 1/4 page ad is $40.00 which the city has done in the past. Motion by Alderman Nidiffer, second by Alderman Molleck to continue the 1/4 page ad in the Spoon River Scenic Drive program at a cost of $40.00. Voice vote, motion carried. Chief Jackson informed the committee he has not been able to find a buyer for the old fire truck. He also has a large old safe that he would like to sell. Motion by Alderman Sarff, second by Alderman Molleck to place the old fire truck and the safe up for auction at the city's next auction. Voice vote, motion carried. Chief Jackson requested the purchase of a special 35mm camera for fire investigations. The cost is $1800 and would come out of the Capital account. Motion by Alderman Nidiffer, second by Alderman Molleck that this request be brought back for consideration in next year's budget. Voice vote, motion carried. Chief Jackson requested permission to attend the Fire Chiefs Conference in Dallas this August. He will drive and will need accommodations for one night. Approximate cost would be $1200. Motion by Alderman Nidiffer, second by Alderman Meade to approve this request. Voice vote, motion carried. As an informational item, Chief Jackson reported that the final bill for the fire truck refurbishing came in at $1,271 over what committee had approved due to labor and other minor repairs. This is listed with the bills to be approved at council. Chief Jackson requested approval to purchase a file cabinet for the fire department at a cost of $600 to come out of Capital expenses. Motion by Alderman Meade, second by Alderman Nidiffer to approve this request. Voice vote, motion carried. Chief Elam requested the purchase of a new radar for the police department. The request is for the " 2 KA Antenna" for $2,184 from the Stalker Company. Motion by Alderman ~,,, Molleck, second by Alderman Nidiffer to approve this request which will come out of Capital expenses. Voice vote, motion carried. Gary Orwig informed committee that the tanker truck pump was repaired by Vacuum Products at a cost of $1,334 which is split between the Water Plant and the Wastewater Treatment Plant at $667 each, to come out of the depreciation account. This is listed on the bills to be approved by council. Gary Orwig also informed committee of a bill from Foremost Electric for motor repair at the lift station in the amount of $1,575 to come out of the depreciation account. This is listed with the bills to be approved by Council this month. No further business was discussed and the committee adjourned. Negotiations, Grievance & Personnel Committee Kevin Meade, Chairman The salary for the ESMA Director was discussed. According to the budget, Harlan Banister stated that the salary listed was $109 per month. Motion by Alderman Sarff, second by Alderman Molleck to pay the amount allowed by ordinance for ESMA Director to Merle Pettit, the new director. Voice vote, motion carried. Chief Jackson, representing the City on the 911 board, stated that there are two ways to test 911. He prefers testing for 85% accuracy verses testing for just 6 weeks. Motion by Alderman Sarff, second by Alderman Nidiffer to recommend the 911 testing be done to 85% accuracy before activating. Voice vote, motion carried. As an informational item Alderman Meade notified the committee and the press that there will be an executive session meeting Apri12, 1997 at 5:30 p.m. at the city building to go over the Police contract. No further business was discussed and the committee adjourned. Community & Industrial Development Committee Robert Molleck, Chairman Rudy Moshier, operator of Temor Aviation at Ingersoll Airport addressed the committee to introduce himself and the services offered at the airport. He also explained the upcoming monthly events for the public. Mr. Moshier has a 2 year contract with the Canton Park District to operate the airport. Alderman Molleck presented two TIF Rehabilitation Loan requests in the amount of $2500 each. The requests are for refurbishing the fronts of downtown property at 67 East Side Square and at 61 and 63 East Side Square. The requests are from owner, Rick Lillie 3 ~Irr ~ and the requests fall within the guidelines of the loan program. Motion by Alderman Nidiffer, second by Alderman Meade to approve both loan requests. The site selection process for a medium security adult prison and a medium security juvenile prison was discussed. Linda Caudle has applications for both. She noted that in talking with Karl Becker at IDOC in Springfield, the selection process would be different than in 1995. The first step would be the actual site application with all maps and all information in tact. If the site location information is not provided in its entirety the community would be illiminated. Alderman Meade stated that we would also be interested in supporting another nearby community in their efforts to obtain a prison. At this time the City does not have a location. The two locations the City offered in 1995 are not acceptable because they are too close to Ingersoll Airport. Mayor Edwards suggested that we keep the door open and have Linda Caudle look into finding a location. He asked Linda to contact local Realtors for assistance. No action required at this time. Alderman Molleck reported that the Community Development Office had received some inquiries as to whether the city would divide Lot #13 or Lot #15 in the Industrial Park, and if the City would construct Mercantile Court for access to Lot #13. In discussion, the committee was not in favor of splitting the lots and before they would make a decision to complete Mercantile Court they would need a concrete plan from a potential business. Their decision would be based in part by the number of new jobs that would be created. No further business was discussed and the committee adjourned. Legal & Ordinance Committee David Nidiffer, Chairman Jack Benny addressed the committee regarding the zoning of the Shake Shack Property at 1805 East Chestnut St. He was a former owner of the Shake Shack and said it was annexed to the city as B-1. According to the zoning map it is now R-2 with a non conforming use. Zoning Enforcement Officer, Clark Wilson, explained that prior to 1976 the property was B-l. Changes were made in 1976 to the zoning map and approved by council. In 1986 Ordinance #1117 was passed by the council which stated that the zoning map as of that date was the official zoning map and any map Prior to this date is not applicable. Clark Wilson stated that the city is bound to the zoning ordinance. The best option for the current owner, Buck Maurice, is to contact Clark Wilson and go before the Planning and Zoning Commission for re-zoning of the property. It would require a published notice 15 days prior to the meeting. No action required by committee at this time. Chief Jackson informed committee that the city has some flashing lights that he would like to have installed on the 1st Avenue Side of the Public Safety Building. These lights would be activated for safe exiting of the fire trucks. There has been problems with cars not stopping for the fire trucks. He stated that an ordinance is required for enforcement. 4 Motion by Alderman Sarff, second by Aldermanlo ocarcriked. have the city attorney draft an ordinance to bring to council. Voice vote, mo Committee was informed of a request from Ken Huggins, operator of the Cruise In Restaurant on the West Side of the Square, to change the parking on the square to allow all night parking so he could be open all night to serve breakfast. The parking limit now is midnight and this current parking limit has helped in controlling the problems downtown. Motion by Alderman Sarff, second by Alderman Molleck that the request to change the parking downtown be denied. Voice vote, motion carried. No further business was discussed and the committee adjourned. Recorded by Linda Caudle 5