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HomeMy WebLinkAbout06-23-1998 Mechanical Mechanical Committee City Council Chambers June 23, 1998 - 6:30 p.m. ~+ Members Present: Jim May, Chet Phillips, JoAnn Shores, Jim Hartford Others Present: Mayor Donald Edwazds, Jim Elson, Larry Sazff, Kevin Meade, Clif O'Brien, Steve White, George Spahn, Pat Wright, Chief Elam, Chief Jackson, Linda Caudle, Jim Snider, Clark Wilson, John Froehling, Charlie Wright Public Safety & Traffic Committee Jo Anne Shores, Chairman Chief Jackson presented a written fire report for June, which was self explanatory. He also presented the committee with a detailed request for a new pickup truck for the fire department. Alderman Sarff stated that he feels this is too much money for the limited uses of the vehicle. Jim Snider stated that the city's primary objective is for savings and every Capital need should be evaluated according the importance of that need. Motion by Alderman May to purchase the truck. Hearing no second, motion died. Motion by Alderman Shores to send the truck request to council with no recommendation. Second by Alderman Hartford. Voice vote, motion carried. Chief Elam presented the written police report which was self explanatory. Gene Phillips, reporting for ESDA Director, Linda Evans, stated that 900 man hours were utilized this past month for storm watches. Canton resident, Pam Smith, requested permission to block off the 700 block of North Avenue A, on Saturday July 11th, from 4:30 unti110:00 p.m. for a neighborhood cookout. There were no objections. Clif O'Brien will drop off barricades at Birch and Avenue A prior to the event. Motion by Alderman Phillips, second by Alderman Hartford to approve the request. Voice vote, motion carried. Motion by Alderman Phillips, second by Alderman Hartford to enter into the record, a petition supporting the event, signed by the neighbors. Voice vote, motion carried. Chief Elam presented a detailed report regarding a request fora 4-way stop intersection at Elm Street and Avenue C, rather than the 2 way presently at this location. Based on his study of the azea, he recommends that this intersection remain a 2-way stop. When possible, the police will monitor the traffic for violations. No action required. Chief Elam reported that beginning July 1, 1998, the police department will institute a radaz loan program to residents to encourage traffic safety. Citizens, upon request, may be loaned a hand held radaz unit to collect data in their neighborhood. The police may use rlUr~' this data to direct an aggressive traffic enforcement effort in specific areas. This item is for information only. Attorney Jim Elson reported that a complaint had been received regarding property at 656 North 7th. This property had been removed from the city's "hit" list. The owner had been taking care of the property. The property is currently being purchased on a contract for deed. Jim Elson contacted the owner and he agreed to get the area cleaned up immediately. No action required at this time. Attorney Jim Elson also reported that the city had received $3,000 back from a property owner whose property the city had to demolish. This was turned over to the treasurer today. Mayor Edwards announced that there would be a special council meeting Thursday, June 25, 1998 at .6:30 p.m. at the city building to authorize the signing of a resolution to provide for the selling of Fulton Square to a developer. No further business was discussed and the committee adjourned. Streets & Garbage Committee Chet Phillips, Chairman Bill Romans, representative from US Waste Management in Macomb extended an invitation to use their services for disposal at $21.00 a ton with a minimum of 300 tons per month. This would be $9600 less annually than services at Peoria Disposal ($23.00 a ton) Clif will look into this and give a report at the next Finance Committee meeting. Motion by Alderman Phillips, second by Alderman Shores to recommend that council rescind action taken earlier this year to assist IDOT in paying for resurfacing the parking area on South 5th Avenue south of Linn Street. Voice vote, motion carried. Motion to draft an ordinance for the next council meeting, prohibiting parking on South 5th Avenue south of Linn Street. In a related item in that area, the State would like for the City to help pay for resurfacing Liberty Place from 5th Avenue east toward Sixth Avenue. Jim Davis thinks it would be less expensive if the City would let the State do this as part of their contract and then the City would reimburse the State. Committee asked Jim Snider to look into this further and report back to the Finance Committee meeting. No further business was discussed and the committee adjourned. Lake, Buildings & Grounds Committee Jim Hartford, Chairman Linda Caudle discussed the Depot rehabilitation grant project. City officials and Phillips and Associates met Monday with Leander Land Company to discuss items of work that could be transferred to the city. These minor changes, along with deferred work on the 2 outdoor lights and $7200 in donations from suppliers and subcontractors brought the bid down from $448,000 to $407,450. This bid includes a shingled roof. The alternate bid was for a clay the roof which would make the building historically correct. The additional cost of this roof would be $82,000. The city will receive the remaining grant money of approximately $179,000 and will use the available TIF Funds which will amount to $210,000. This will leave a short fall of $18,000. If the alternate bid of the clay the roof is accepted, the short fall would be $100,000. The shingle roof will last 30 to 40 yeazs and the the roof will last 70 yeazs. In the past, for the lift station in the Industrial Park, money was borrowed from the general fund and paid back when the TIF money came in. City Treasurer, Pat Wright commented that she would like to see the Depot put back to its original the roof and that it would be possible to commit the future TIF funds for 3 yeazs for this project. Alderman Sazff suggested at looking at committing 50% of the TIF funds for the next 6 yeazs so funds would be available for other projects in this TIF District. Clif O'Brien informed committee that the roof would be too big of a job for city crews and that he would recommend the clay the roof because it would last 70 yeazs. Bill Phillips of Phillips and Associates answered questions from the committee. Mr. Phillips said that to be historically accurate the building would need a the roof and it was a very prominent feature of the original building. Motion by Alderman Hartford, second by Alderman May to recommend to council that the project be awazded to the low bidder of Leander Land Company and that the decision on the roof would be made at the council meeting. Voice vote, motion carried. Jim Snider asked Mr. Phillips to provide a more detailed bid before next council meeting and to check into the price of the "look alike" clay tile. No further business was discussed and the committee adjourned. Public Works, Water & Sewer Committee Jim May, Chairman There were no items for discussion under this committee. No further business was discussed and the committees adjourned. Recorded by Linda Caudle (~msworks~memin.wps)