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HomeMy WebLinkAbout06-09-1998 Clerical CLERICAL COMMITTEE City Council Chambers June 9, 1998 6:30 p.m. embers Present: Larry Sarff, Dave Nidiffer, Bob Molleck, Others Present: Mayor Edwards, Jim Elson, Jim Hartford, Jim May, Clif O'Brien, Steve White, Gary Orwig, Chief Elam, Chief Jackson, Linda Caudle, Clark Wilson, George Spahn, Jim Snider, John Froehling, Charlie Wright Finance Committee Larry Sarff, Chairman Bills were discussed. Motion by Alderman Molleck, second by Alderman Nidiffer to send the bills to council for action. Voice vote, motion carried. No bids were received for the purchase of the two used fire trucks. Jim Snider was asked to reseazch the cost of posting them on the Internet and report back. Chief Jackson addressed his request for a new pickup truck, 10 portable radios and a 2nd set of turn outs for the fire department. Alderman Molleck requested that more specific information on the truck and equipment required be brought before the Mechanical Meeting. Chief Jackson will also check into the 2% money and when the $10,000 from the State will be available. Chief Elam addressed his concerns on the high cost of the radio contracts, and feels he may be able to cut the cost in half. Chief Jackson concurred. Committee authorized Chief Elam and Chief Jackson to work with Jim Snider and bring back a suggested contract. Emil Cook of Crawford, Murphy and Tilly, Inc., consulting engineers, addressed the committee in regazds to repairs needed to eliminate the flooding problems at the Kilroy Lift Station. A detailed written report was provided. To summarise, the crossing needs to be modified with lazger culverts, the standby generator set needs to be raised and the entrance tube to the pump station needs to be raised. Estimated cost of all work is $96,180. Emil suggested that the crossing be corrected this yeaz and the other repairs be done next yeaz. It would be possible for the city to do the crossing repairs. Staff will look into the feasibility of doing the project in house for considerable savings. Paula Bowling of the Western Illinois Regional Council provided a grant application update. The water study conducted under a grant awazd is being completed and that information may be used to apply for the Design Engineering Grant, which is the second step of this project. The third step would be to apply for a Public Facilities Grant next yeaz. Maximum amount awazded for the Public Facilities Grant is $400,000 with local leverage of 25%. WIRC will chazge a $650 application fee to the city plus $100 for an ~` income survey. The application deadline is October 26, 1998. Two grant application agreements with WIRC will be brought to the next council meeting in resolution form for approval. On the same subject, Steve Arahood, representative with Mauer-Stutz, spoke to the committee on the water study. He discussed water source concepts and an alternative surface supply. The purpose of the preliminary study is to identify the most feasible options. The city is now ready for the second step, which is design engineering, which is why we need to apply for the grant. Maurer-Stutz, Inc. provided a written report regarding the MFT bids for 1998 work. Only one bid was received and that was from Pschirrer Asphalt. The bid came in $10,000 higher than the estimate. Clif OBrien said that before any decisions were made he wanted to discuss this with City Treasurer, Pat Wright. Motion by Alderman Molleck, second by Alderman Nidiffer to recommend to council that this bid be approved for the 1998 MFT work. Voice vote, motion carried. Jim Snider requested permission to attend a wastewater and water conference in St. Louis tomorrow, sponsored by Ameren/CIPS. The cost will be under $500. Motion by Alderman Nidiffer, second by Alderman Molleck to approve this request. Voice vote, motion carried. Alderman Sarff discussed a problem on Banyon Drive. A resident has a sump pump that pumps yeaz round into the street and he is concerned about future damage to the street. Clif O'Brien stated that this problem could be handled by staff at a cost of about $600. Motion by Alderman Molleck, second by Alderman Nidiffer to begin the process to correct this problem. Voice vote, motion carried. Motion by Alderman Nidiffer, second by Alderman Molleck to authorize the purchase and installation of one replacement steel door by city employees at the Public Safety Building. Voice vote, motion carried. No further business was discussed and the committee adjourned. Negotiations, Grievance & Personnel Committee Kevin Meade, Chairman There was no business to discuss and the committee adjourned. Community & Industrial Development Committee Robert Molleck, Chairman Al James was present to request permission to use the pazking spaces facing Jones Park for a used car auto show similar to the new caz show. There will be 5 used caz dealers participating with approximately 50 to 75 vehicles. Some lending institutions will also participate. Linda Caudle contacted the Chamber and they had no objections if the utilized spaces were limited to only those facing Jones Park. The date requested is June 27, 1998. Motion by Alderman Sazff, second by Alderman Nidiffer to approve the use of the spaces 2 facing Jones Park and those on each end of the park for a used car show on June 27, 1998. Clif O'Brien will drop offbarricades in Jones Park for the event. Alderman Molleck reported that another Downtown TIF Loan was paid in full last month. Eight loans remain and all are current. He also reported that the Spoon River Drive Associates are distributing Canton Tourism Brochures throughout the State. No further business was discussed and the committee adjourned. Lega18~ Ordinance Committee David Nidiffer, Chairman Motion was made by Alderman Sarff, second by Alderman Molleck to hold over for the next meeting, items number 1, 2, 3, 4, 5 and 6. Voice vote motion carried. Chief Elam was called out of the meeting for an emergency and wanted to be present for the discussion of these items. City Attorney, Jim Elson was asked to address the Ordinance for Telecommunications Infrastructure Maintenance Fee. Mr. Elson reported that most all of the municipalities have or are in the process of passing this ordinance. It provides a 1% tax on all telecommunications except cable television, (paid by the consumer). Committee asked Jim Elson to research this to find out how much we will lose or gain by passing this ordinance and report back to committee. Motion by Alderman Sarff, second by Alderman Molleck to extend the restricted parking use area on the North Side of Walnut Street to Robinson Court. Under discussion it was reported that complaints have been received by residents that Hospital employees and visitors are parking in front of the residents homes. Voice vote, motion carried. Jim Snider received a Recycling Agreement from Pekin Recycling for the collection of newsprint. Committee asked that Clif, Linda and Jim Elson look at this agreement and bring a resolution to approve it at the next council meeting. Motion by Alderman Sarff, second by Alderman Molleck to send a resolution to council for approval of IDOT's procedural form to approve the application for the sewer main. Voice vote, motion carried. Motion by Alderman Sarff, second by Alderman Nidiffer to recommend to council that we enter into an agreement to the year 2001 with the city auditors at a 5% increase. Voice vote, motion carried. Mayor Edwards commented on the Camrata Center and the Planning and Zoning Commission's decision to deny Mr. Ritcher's request for re-zoning of the property. He stated that he personally supports this project and in talking with Linda Caudle, she concurred that most communities would try to recruit the arts and this type of a center. He asked committee members to try to find a niche where this would fit into our zoning 3 ~-` Vrr1l~' laws or amend the zoning ordinance to include a classification for the arts. Alderman Sarff noted that Mr. Ritcher talked to City Attorney Jim Elson and Zoning Officer Clark Wilson before he purchased the property and was told that he could not proceed with his plans in the current zoning. Motion by Alderman Sarff, second by Alderman Molleck to go into executive session for the purpose of pending litigation and possible land acquisition. Roll call vote: Ayes; Aldermen May, Nidiffer, Sarff, Molleck, Hartford. Motion >>.nanimous. Meeting reconvened in open session at 9:10 p.m. for the purpose of adjournment. Recorded by Linda Caudle 4