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HomeMy WebLinkAbout01-13-1998 Clerical CLERICAL COMMITTEE City Council Chambers January 13, 1998 6:30 p.m. Members Present: Larry Sarff, Dave Nidiffer, Bob Molleck, Kevin Meade, Others Present: Mayor Edwards, Jim Elson, James Elson, Jim May, Jim Hartford, JoAnn Shores, Clif O'Brien, Steve White, Gary Orwig, Chief Elam, Chief Jackson, Clark Wilson, George Spahn, Linda Caudle, Jim Snider, Harlan Banister, John Froehling, Mike Noyes Finance Committee Larry Sarff, Chairman Bills were discussed. Jim Snider asked that the Kilroy pump valve repair from Hitchcock Mechanical for $2,382.26 be approved with the bills. Motion by Alderman Meade, second by Alderman Molleck to send the bills to council for payment. Voice vote, motion carried. Motion by Alderman Meade, second by Alderman Nidiffer to open bids for the metal storage building. Voice vote, motion carried. Bids were opened and read aloud as follows: Gary Taylor of Taylor Construction, Canton, $19,902.19; Phil Britt of Wick Builders in Monmouth, bid for a wood frame building, $22,588.00. Motion by Alderman Molleck, second by Alderman Nidiffer to refer the bids to staff for a recommendation. Voice vote, motion carried. Linda Caudle presented a request to renew the city's annual membership in the Fulton County Tourism Council at a cost of $200. Motion by Alderman Sarff, second by Alderman Molleck to approve the membership renewal. Voice vote, motion carried. Jim Snider discussed a letter from city engineer, Bob Anderson, regarding the placement of a 6" pipe line for the new motel on East Linn Street instead of a 4" line. The additional cost is $800. Chief Jackson prefers an 8" sleeve. Committee members agreed that an 8" sleeve would insure further development in that area. Clif OBrien will bring back a cost of the 8" sleeve to council for a decision. No action required at this time. Chief Elam requested permission to purchase three new computers from Computer Medics for the low quote of $3,855.81 with the money coming from the drug forfeiture account. These will replace the three older computers that are not capable of networking with 9-1-1 records management. Motion by Alderman Molleck, second by Alderman Meade to approve this request. Voice vote, motion carried. 1 Jim Ketchum and Bill Eyes of Ketchum, Eyes, Inc. of Springfield, addressed the committee with a request to put in a ground water system at Harper Oil, 885 North Main. They are requesting permission to tap into the sewer and place a temporary structure on the site until remediation is completed. Gary Orwig has discussed this with the EPA and has no objections. Clif O'Brien reviewed the plans. He informed them that a meter is required and they must meet the ordinance requirements. Motion by Alderman Meade, second by Alderman Nidiffer to approve the request according to the ordinance requirements. Voice vote, motion carried. The next item on the agenda has been discussed under bills. Jim Snider and Steve White discussed the bid specs for work on the spillway. Motion by Alderman Meade, second by Alderman Nidifl'er to approve the bid specs and return them to Crawford, Murphy and Tilly in order to go out for bids as soon as pssible on the project. Voice vote, motion carried. Chief Jackson voiced his concerns with the maintenance contract for the Motorola radios and suggested that the contract be re-negotiated or it be dropped. Harlan Banister, and Jim Snider will review the contract before the budgets are put together. No action required at this time. Chief Jackson request permission to purchase a special seat and bracket for the IRIS for protection of this equipment. Total cost is $1200, however the cost may be reduced by $400 due to some credits on equipment. The money will be taken from the IRIS donation account. Motion by Alderman Meade, second by Alderman Nidiffer to approve this purchase. Voice vote, motion carried. Mayor Edwards informed the committee of a letter he received from Barbara Sinclair of the Fulton County Board of Appeals, regarding a request to change the zoning of property north of Hitchock's from conservation to industrial in order to allow for expansion of the company. Mayor Edwards asked if anyone had any objections. The committee is very pleased that Hitchcock is expanding and wishes to encourage it. Motion by Alderman Sarff, second by Alderman Molleck to have Mayor Edwards send a letter to Ms. Sinclair stating that the city approves this zoning change and expansion. Voice vote, motion carried. Mayor Edwards thanked all those who assisted with the city auction held last Saturday. It brought in $2700. The fire trucks did not sell. Mayor Edwards asked Chief Jackson to look into the possibility of putting one of the trucks back in service. Jim Snider, Harlan Banister, Chief Jackson and Mayor Edwards will meet to discuss this further. No action required at this time. No further business was discussed and the committee adjourned. Negotiations, Grievance & Personnel Committee Kevin Meade, Chairman 2 '~+ The IlVIltF Early Retirement Incentive was discussed. Carol Gummerson has submitted a list to Harlan which includes the names of seven who are eligible for early retirement, with two being elected officials. Harlan will take a look at the cost to the city and discuss it further at next month's clerical meeting. No other business was discussed and the committee adjourned. Community & Industrial Development Committee Robert Molleck, Chairman No business was discussed and the committee adjourned. Legal & Ordinance Committee David Nidiffer, Chairman Kelly Duchardt, Chairman of the Planning and Zoning Commission discussed at length, the proposed changes in the sign ordinance. The commission did not agree with the number of political signs allowed per lot and did not agree with the permit fees. The commission also feels that signs in residential areas should not be illuminated. A proposed sign ordinance reflecting many changes was distributed by Clark Wilson to all council members. City Attorney, Jim Elson, asked the council members to review this ordinance carefully and be prepared to make any recommendations at the next clerical meeting. Motion by Alderman Meade, second by Alderman Molleck to hold the ordinance over to the next Legal and Ordinance committee meeting. Voice vote, motion carried. Jim Snider distributed a resolution amending the personnel policy which had been fine tuned with some language changes by attorney Bruce Beal. This resolution amends the second paragraph of Section 5.3 of the Personnel Policy of the City of Canton. Motion by Alderman Meade, second by Alderman Sarff to send the resolution to council for approval. Voice vote, motion carried. No further business was discussed and the committee adjourned. Recorded by Linda Caudle 3