HomeMy WebLinkAbout03-09-1999 Clerical
CLERICAL COMMITTEE ~_
Public Safety Building
Mazch 9, 1999
6:30 p.m.
Members Present: Larry Sazff, Dave Nidiffer, Kevin Meade, Robert Molleck Others
Present: Mayor Edwards, Jim Elson, Jim Hartford, Clif O'Brien, Steve White, Gary
Orwis, Chief Elam, George Spahn, Jim Snider, John Froehlin ,Chris Clayton
Finance Committee
Larry Sarff, Chairman
Bills were discussed. A bill from Gasvoda & Associates for repairs at the wastewater
plant in the amount of $1779.78 was submitted with the bills for approval. Motion by
Alderman Nidiffer, second by Alderman Meade to send the bills, along with the noted
additions, to council for approval. Voice vote, motion carried.
Pat Wright submitted a memo to the committee requesting to increase the health Gaze
contribution made by the City. She proposed a 5% increase in the City's contribution for
the fiscal yeaz 1999-2000, and another 5% in the fiscal yeaz 2000-2001. Pat noted the
City's shaze has not increased since 1993 for two reasons: The Heath Caze fund with the
inception of the PPO and the higher deductible has been holding steady with fairly good
balances. However, that has changed this past yeaz and we went below $100,000 on
February 16, 1999, and the union members' contribution was increased to 1.8%.
Total claims from May 1, 1998 to January 31, 1999 have increased 35% over the same
time last yeaz. We have not had a claim over $35,000 this yeaz. Drug costs have
increased 16% over the same period.
For a single employee the monthly contribution would be $196.95. For an employee with
dependents the contribution would be $470.38. The projected additional annual cost for
the city would be $29,908.64.
Pat also requested input as to whether we need to increase the retires that are over 65.
We have 16 retirees under 65, which the city pays all. We have 16 retirees over 65,
seven of which the city pays all, and the rest pay the monthly premium.
Alderman Sarff asked if 5% was enough. Pat responded that we could go with the 5%
initially and review it after 6 months. Motion made by Alderman Molleck to go with the
5% increase as recommended by Treasurer Pat Wright. Second by Alderman Nidiffer,
voice vote -motion carried.
Pat also submitted for review a bid from "Locis" for computer hazdwaze and softwaze
upgrades for the city's billing and utility systems. The proposal is for $18,915 plus "`
another $2,100 for the first yeazs softwaze maintenance. Several firms were reviewed by
staff and Locis seems to be the cleaz choice. Jim Snider recommended that we have
Locis back for a final demonstration. Motion by Alderman Sazff to have staff review the
Locis proposal one more time. Second by Alderman Nidiffer, voice vote -motion
carried.
Steve White~ddressed_asked the committee to authorize him to go out for chemical bids
with athree-year pricing period beginning May 1, 1999. Carbon Dioxide bids will be
opened on Mazch 23 at the Mechanical Committee Meeting. The second bids will be for
the other chemicals used at the water plant; these bids will be opened on April 13 at the
next Clerical Committee Meeting. Motion made by Alderman Sarff to proceed with the
bidding. Second by Alderman Meade, voice vote -motion carried.
A bid to repair the light on top of the Van Buren Street water tower from Advance
Electric for $2,800 was submitted for consideration. Motion made by Alderman Nidiffer
to approve the repair. Second by Alderman Meade, voice vote -motion carried. This
bill will be paid out of the operating budget: 410 building maintenance.
Steve White requested approval for he and Greg Pollitt to attend the Illinois Section
AWWA Conference in Springfield, Illinois April 16-19, 1999. The cost for the
conference is $880. Motion made by Alderman Meade to approve the request. Second
by Alderman Nidiffer, voice vote -motion carried.
A dissolved oxygen meter is needed by the water plant to check the level of oxygen in the
lake water. The cost of the D.O. meter is $1500. It would come out of 412 maintenance.
Motion made by Alderman Meade by approve the purchase. Second by Alderman
Nidiffer, voice vote motion cazried.
The furnace for the filter rooms at the water plant is in need of replacement. A quote
from G-M Mechanical for $2,000 to replace the furnace has been received by Steve
White. After some discussion: Motion made by Alderman Sazff to have the furnace sent
out for bids. Second by Alderman Meade, voice vote -motion carried.
The north booster pump at the water plant that increases the flow of water from the lake
into the water plant has been taken to Foremost Electric for inspection. They have
responded with a price of $1450 to repair the motor. Motion made by Alderman Nidiffer
to repair the booster pump motor. Second by Alderman Meade, voice vote -motion
carried.
Jim Snider submitted a quote from the City's insurance carrier, Kieswetter Insurance
Agency, to increase the liability on uninsured/underinsured motorist to 1,000,000. The
cost for the premium increase is $2818. Motion made by Alderman Sazff to add the
additional coverage as outlined. Second by Alderman Meade, voice vote -motion
carried.
Jim Snider informed the committee that the city has received a $100,000 design- "'-
engineering grant from DECCA to replace the existing 16" steel water main, which was
originally put into service in 1939. Motion made by Alderman Sarff to accept the grant
and hire Maurer & Stutz to submit an engineering proposal. Second by Alderman
Meade, voice vote -motion carried.
Chief Elam submitted a request to purchase an electronic dog collar and related
equipment for a total of $547.60 from the K-9 Fund. Motion made by Alderman Nidiffer
to purchase the dog collar. Second by Alderman Molleck, voice vote -motion carried.
No other business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
Alderman Meade informed the committee that he had nothing for committee action.
There will be an executive session at the end of the meeting for the purpose of
negotiations, grievance and personnel.
No other business was discussed and the committee adjourned.
Community & Industrial Development Committee
Robert Mollecl~ Chairman
Mr. Alan Jackson, the owner of Dahm Hall on the corner of First Avenue & Elm
addressed the committee as to the status of his renovation of the building. Mr. Jackson
said he was going to fmish off the third floor this year for apartments. Alderman Meade
asked if the taxes are current. Mr. Jackson said he was "slightly behind". Clark Wilson
mentioned that the windows needed to be shored up in some areas. Mr. Jackson said he
would do that. Alderman Sarff asked if he had a timetable for completion - Mr. Jackson
said March 31, 1999.
No other business was discussed and the committee adjourned.
Legal & Ordinance Committee
David Nidi, f~`er, Chairman ~ "'~
Dwayne Wheeler, a representative of Central Illinois Center for Independent Living
addressed the committee as to the accessibility of the depot, which is currently under
renovation. Mr. Wheeler said he received a complaint from a Jim Burke concerning the
depot accessibility. He indicated that he hasn't seen the depot but was here to make sure
the City meets ADA standards. Bill Phillips of Phillips & Associates, the City's architect
over the project was in attendance. Mr. Phillips indicated that the State's "Capital
Development Boazd" and Illinois Historical Society has both overseen and approved the
renovation to the Depot; and it meets all ADA requirements. The only thing that would
be outstanding is access to the Depot from adjacent parking. Mr. Wheeler said he wanted
the opportunity to address the whole council next week to 'submit additional literature for
their review. Mayor Edwazds said that would be fine, but the meeting would have to be
held at the Public Safety Building for his benefit. However, the meeting could not be
televised for logistical purposes. Mr. Wheeler said he would attend the meeting.
The "Gift Law" was discussed. Jim Elson recommended it be tabled pending additional
ruling by the State of Illinois. Mr. Elson indicated the council could appoint an ethics
officer or commission. The effective date of the Law is July 1, 1999.
Motion by Alderman Sazff to table the "Gift Law", second by Alderman Meade. Voice
vote, motion carried.
A resolution was considered which authorizes execution of documents to conclude the
Fulton Square Transaction. Motion by Alderman Sazff to send resolution to council.
Second by Alderman Molleck, voice vote -motion carried.
A request has been received from Marilyn Anderson of A.B.A.T.E. with her application
for a temporary permit for a beer garden for an extra hour for the event. Motion made by
Alderman Sazff, second by Alderman Molleck, voice vote -motion carried. Mayor
Edwards indicated that this item does not need council action.
Mayor Edwazds asked Clif O'Brien about the Burkhead-Traylor water line situation. Clif
said he and Clark Wilson would follow up on it for the Mayor.
Motion by Alderman Meade, second by Alderman Sarff to go into executive session for
the purpose of negotiations, grievance and personnel by. Roll Call Vote as follows:
Ayes: Aldermen Meade, Nidiffer, Sarff, Molleck, Hartford. Motion unanimous.
The committee reconvened in open session for the purpose of adjournment. No further
business was discussed and the committee adjourned.
Recorded by Jim Snider