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HomeMy WebLinkAbout02-09-1999 Clerical CLERICAL COMMITTEE City Council Chambers February 9, 1999 6:30 p.m. Members Present: Larry Sarff, Dave Nidiffer, Kevin Meade, Bob Molleck. Others Present: Mayor Edwards, James Elson, Jim Hartford, Clif O'Brien, Steve White, " Chief Elam, Linda Caudle, George Spahn, Jim Snider, Clark Wilson, John Froehling, Chris Clayton Finance Committee Larry Sarjf, Chairman Jim Snider discussed the bills. Motion by Alderman Molleck, second by Alderman Nidiffer to send bills to council for action. Voice vote, motion carried. Dan Kiesewetter, insurance representative for the city's carrier, presented a written audit to the committee. The workman's comp premium will be adjusted with the city treasurer. The written report included options on changing the city's deductible and offered the option of increasing benefits for accidents caused by uninsured and under insured drivers. Alderman Sarff stated that the committee and Jim Snider will study the options, and invited Mr. Kiesewetter to report back to the committee in 6 months. No action required by committee. Motion by Alderman Sarff, second by Alderman Molleck to approve the city's renewal membership in the Fulton County Tourism Council at a cost of $200. Voice vote, motion carried. Motion by Alderman Sarff, second by Alderman Nidiffer to approve generator repairs at the water plant at the cost of $893.21. Voice vote, motion carried. Motion by Alderman Molleck, second by Alderman Nidiffer to approve the bill for laboratory testing for the water plant, as required by the EPA, at a cost of $14,265. Voice vote, motion carried. Motion by Alderman Sarff, second by Alderman Molleck to purchase receipts for the boat stickers from Crawford's Printing in Canton at a cost of $95.00 and purchase the boat stickers from Proform at a cost of $628.79. Under discussion, Steve White reported that Crawford's were unable to find a supplier for stickers. Voice vote, motion carried. Steve White discussed the EPA required Cross Connection Survey that will be taking place over the next four months. The survey consists of mailing a form to each water customer and including a postage paid return envelope. Steve has designed the form. Motion by Alderman Meade, second by Alderman Nidiffer to allow for the purchase of forms and envelopes from the lower quote of $458.92 from ProForms, and to allow the postage expenditure of approximately $990 per month for the duration of the survey. Voice vote, motion carried. Motion by Alderman Molleck, second by Alderman Nidiffer to approve Pay Request #7 from Leander Land Company in the amount of $41,181.55 for work on the Depot Rehabilitation. Voice vote, motion carried. , Motion by Alderman Meade, second by Alderman Molleck to approve the purchase of 35mm and polaroid film for the police department at a cost of $595.85, and to allow Chief Elam to make the purchase Wednesday due to the current need. Voice vote, motion carried. Motion by Alderman Molleck, second by Alderman Nidiffer to allow Chief Elam to purchase a new alternator for the ladder truck at the Fire Department prior to council approval, at a cost of $849 plus shipping. Under discussion it was noted the importance of having this truck operational as soon as possible. Voice vote, motion carried. No other business was discussed and the committee adjourned. Negotiations, Grievance & Personnel Committee Kevin Meade, Chairman Chairman Meade requested an executive session at the end of the meeting for the purpose of negotiations, grievance and personnel. No business was discussed in open session and the committee adjourned. Community & Industrial Development Committee Robert Molleck, Chairman Motion by Alderman Sarff, second by Alderman Meade to open bid proposals for city owned property as advertised. Voice vote, motion carried. The first bid read aloud was from Leroy Riley Contractors, Inc of Canton, proposing to purchase the property for $3,100 and using it for multiple housing. A check in the amount of $3100 was included. The second bid was from Petersen Health Caze Companies of Peoria proposing to purchase the property for $9,000 and using it to expand Sunset Manor Nursing Home to include a 17 bed Medicare and skilled nursing unit, approximately 9,850 sq. feet. A check for $9,000 was included with the bid. Motion by Alderman Sarff, second by Alderman Nidiffer to refer the bids to staff for a recommendation for the next council meeting. Voice vote, motion carried. No further business was discussed and the committee adjourned. Legal & Ordinance Committee David Nidiffer, Chairman 2 Motion by Alderman Nidif~'er, second by Alderman Meade to hold over the Gift Law discussion for the next clerical committee meeting. Voice vote, motion carried. Clark Wilson reported to committee that he received a proposed Platt from Lawrence Walljasper fora 3 lot subdivision which is not in the city limits but uses a city street for access. City Engineer, Bob Anderson, has reviewed this Platt and sees no concerns with it. Clark Wilson recommended approving this Platt. Motion by Alderman Sarff, second by Alderman Meade to have a resolution brought to the next council meeting to approve the Platt for the subdivision. Voice vote, motion carried. Jim Snider informed committee that the paper work has been filed for partial reimbursement to the city of the cost for emergency sngw removal from the last snow storm. Mayor Edwards told committee he received a letter from Jim Davis of Mauer/Stutz Engineers informing council that there was approximately $700,000 in FAU funds that could be allocated to the City of Canton and suggested the following projects: 3 lanes, 2800 feet long on South 5th south of Sam Scott, East Linn Street or North Main Street in the city limits. The city would be required to pay a per centage as well as for the engineering which is usually 10% of the total project. The city would be looking at committing $175,000 of MFT funds for three years to participate in this project. The committee will invite Jim Davis to the next Mechanical Committee Meeting in two weeks to discuss this project in further detail. No action required by committee at this time. Motion by Alderman Sarff, second by Alderman Meade to enter into executive session for the purpose of grievance, negotiations, and personnel. Roll call vote -Ayes: Aldermen Nidiffer, Meade, Sarff, Molleck and Hartford. Motion unanimous. Committees reconvened in open session for the purpose of adjournment. No further business was discussed in open session and the committee adjourned. Recorded by Linda Caudle