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HomeMy WebLinkAbout05-25-1999 Mechanical Mechanical Committee City Council Chambers May 25, 1999 - 6:30 p.m. rers Present: Chet Phillips, JoAnne Shores, Jim Hartford, Jim May s Present: Mayor Edwards, Jim Elson, Bob Molleck, Steve White, Chief Elam, Stanko, Gary Orwig, Clif O'Brien, Linda Caudle, Jim Snider, Clark Wilson, ;e Spahn, John Froehling, Chris Clayton Public Safety & Traffic Committee Jo Anne Shores, Chairman Chief Stanko presented the monthly written fire report which included the activities of the ESDA. Two ESDA Volunteers have been accepted for training at no cost to the city other than transportation. Chief Elam presented the written police report adding that there will be a DARE Graduation at Ingersoll School Wednesday. Chief Elam noted that the department sent in a grant for bullet proof vests and will be working on the grant to provide funds for the hiring of a police officer in the schools. Motion by Alderman Hartford, second by Alderman Phillips to allow the expenditure of up to $800 for Chief Elam and Lt. Dean Putman to attend the Illinois Association of Chiefs of Police conference in July. Under discussion, Chief Elam told the committee that Lt. Putman will formally be awarded his scholarship. Voice vote, motion carried. Chief Elam has requested a remote lock for the door in the receiving area of the public safety building for security of the employees. The lowest quote received was for $712 from "The Lock Shop". Alderman Molleck voiced his concerns about keeping the door locked to the public, preferring an "open door policy". Mayor Edwards stated that situations are changing and it would be a safety measure especially for the secretaries. Motion by Alderman Phillips, second by Alderman May to approve the purchase and installation of a remote security door lock system for the public safety building at a cost of $712 from the Lock Shop. Voice vote, motion carried. Mayor Edwards informed the committee that Rep. Lane Evan's office called today to say that Canton and 5 other communities in Illinois have been awarded approximately $500,000 each in Brownfield cleanup grants. This money would be available to loan to developers of the Brownfield pilot site which would be paid back to the city at 1 interest. The city would have this growing fund to re-loan, (a revolving loan fund account). Attorney Jim Elson presented a list of 5 properties which the city would like to begin preliminary condemnation procedures. Those properties are the Masonic Building, Churchill Hotel, back half of the Randolph Building, Nelson Building and Drow Hardware Building. Motion by Alderman Phillips, second by Alderman May to approve moving forward on condemnation procedures on the list of 5 buildings presented by attorney Elson. Voice vote, motion carried. No other business was discussed and the committee adjourned. Streets & Garbage Committee Chet Phillips, Chairman Residents from the 1600 block of East Myrtle in Village Square presented a signed petition to be placed on file with the city. Spokesman, Warren Hams, stated that the storm sewer dumps in back of the properties and water is always standing causing a health problem. Clif O'Brien has researched this problem and feels that it can be corrected by laying pipe and possibly installing a man hole at am approximate cost not to exceed $3500. This does not include labor by city employees or the cost of obtaining easements. Jim Elson suggested that one easement could be created with all residents signing off on it providing access through their property for laying the pipe and for future maintenanceof the pipe. Mr. Elson asked all property owners to provide him with a legal description of their property. Motion by Alderman Hartford, second by Alderman Shores to recommend obtaining the easements and install the pipe and manhole if needed, in Village Square behind the 1600 block of East Myrtle to eliminate the storm sewer problems. Voice vote, motion carried. Clif O'Brien has been short one part time employee for the Garbage Department and would like to replace that employee. He requested that along term part time employee be hired and a short term part time employee be hired to fill in for summer vacations. Motion by Alderman Shores, second by Alderman Hartford to approve hiring of two part time employees for the garbage department, one short term, through the Man Power Office. Voice vote, motion carried. Clif O'Brien informed the committee that in 1991 the committee advised him to not accept the low diesel fuel bid quote from Smith Oil because of the bad fuel the city obtained from them, causing over $4,000 in damages. The city is currently accepting their bid for regular fuel, if it is the lowest. Their diesel bid is not considered. The city has received a letter from Smith Oil guaranteeing their product. Motion by Alderman Hartford, second by Alderman Shores to put Smith Oil on the bid list again to be consider for diesel as well as regular gas. Voice vote, motion carried. In regards to a problem with trees and shrubs at 4th and Sam Scott, Clif O'Brien has checked with the home owner and the shrubs have been trimmed back. Dale Berry has written a report that states there are no problems with this area. A stop sign at this location was missing and has been replaced. No action is required by committee. 2 Clif O'Brien informed the committee that it is time to rotate the garbage trucks according to his fleet plan. The money is available in the depreciation fund for this purpose. He requests purchasing two new trucks and trading in the two oldest trucks. Motion by Alderman Hartford, second by Alderman Phillips to go out for bids for two new garbage trucks to be purchased with funds from the depreciation account and to trade in the two oldest garbage trucks. Voice vote, motion carried. Clif O'Brien reported on the Motor Fuel Tax work for this summer. Also included in the work plan is the Main Street sidewalk and drainage improvements along the west side of the Fulton Square Mall. The work is proposed in conjunction with the milling and overlaying of Main Street in that area. The sidewalk can be replaced with TIF funds. Clif O'Brien also included $5,000 for the 50/50 residential sidewalk replacement program. The circle drive at the Industrial Park will also be included. There were no objections to the Fulton Square project or the residential sidewalk program. Hot Sand Seal will be used again this year and possibly will include the use of slag which is more durable. Clif will bring a list of streets and costs to the next council meeting for council approval. There was no further business to be discussed under Streets and Garbage, and the committee adjourned. Lake, Buildings & Grounds Committee Jim Hartford, Chairman Clif O'Brien reported that the roof on the public safety building is leaking in several areas. He would like to accept bids on solutions and prices. Motion by Alderman Phillips, second by Alderman Shores to go out for bids for roof repairs for the public safety building. Voice vote, motion carried. Jim Snider distributed a memo from Vandewalle & Associates regarding the city's potential environmental liabilities as a result of taking title to the old I.H. property. There will be a Prospective Purchaser Agreement, (PPA), coming before the council for approval which will limit the city's liability with the federal EPA. Kiesewetter Insurance is investigating the insurance coverage on premise liability when the property is taken over. A total of $7,000 in legal fees were incurred in investigating this information, all of which can be paid from the grant funds. No further business was discussed and the committee adjourned. Public Works, Water & Sewer Committee Jim May, Chairman Gary Orwig informed the committee that one pump at the wastewater treatment plant is operating at 50%. He requested permission to purchase repair parts for his employees to rebuild it. Cost of the parts is $2,065.80 plus freight. Motion by Aldermen Phillips, second by Alderman Shores to approve this expense. Voice vote, motion carried. 3 Motion by Alderman Hartford, second by Alderman Phillips to fill the vacancy of the part time auto cad technician at a cost of $7.00 an hour and hire that person through Man Power. Voice vote, motion carried. The ultrasonic flowmeter purchased in 1989 by Steve White and Gary Orwig is no longer operational. They now have a loaner in use and would be able to purchase it for $2,650. Motion by Alderman Shores, second by Alderman Phillips to purchase the demonstrator ultrasonic flowmeter from Pinnacle Sales at a cost of $2,650 to be shared equally by the two departments with funds coming from the depreciation accounts. Voice vote, motion carried. No further business was discussed and the committee adjourned. Recorded by Linda Caudle (~msworks~memin.wps) 4