HomeMy WebLinkAbout12-12-2000 Clerical
CLERICAL COMMITTEE
City Council Chambers
December 12, 2000
6:30 p.m.
Members Present: Larry Sarff, David Nidiffer Robert Molleck Others Present: Mayor
Edwards, Jim Elson, Jim May, Pat Wright, Clif O'Brien, Steve White, Gary Orwig,
Chief Elam, Chief Stanko, George Spahn, Jim Snider, Clark Wilson, John Froehling,
Finance Committee
Larry Sarff, Chairman
Bills were discussed. Motion by Alderman Molleck, second by Alderman Nidiffer to
send the bills to council for approval. Voice vote, motion carried.
Alderman Sarff requested the committee approve a payment of $1500 to Maurer and
Stutz for the remaining planning work, including the upcoming hearing, as well as loan
application coordination and submittals on the IEPA loan application for the water plant
improvements. This amount would be added to the amount of the retainer fee for this
year. Motion made by Alderman Sarff, second by Alderman Nidiffer. Voice vote,
motion carried.
Chief Stanko addressed the committee as to the recent bid opening for a new rescue
vehicle/pamper fire truck. Two bids opened last month both exceeded $400,000. After
speaking with the manufacturers in researching the project, bids were expected to be in
the range of $330,000, according to Chief Stanko. John recommended to the committee
that the bids be rejected. Motion made by Alderman Sarff, second by Alderman Nidiffer
to reject the bids. Voice vote, motion carried.
Jim Snider discussed the recent bid opening on the proposed sally port at the new City
Building /Police Station. Snider indicated a meeting was held last week involving
architect Bill Phillips, Harlan Banister and Chief Mike Elam to review the bids. Low
bidder Leander indicated their bid amount of $102,700 was inflated by 30% due to winter
construction precautions. The planning committee recommended the bids be rejected and
the sally port be re-bid in the spring in conjunction with the complete building
renovation. Mayor Edwards expressed his concern that we haven't received a cost
estimate from Bill Phillips on the complete renovation. He recommended that we not
proceed until this was determined. Motion made by Alderman Molleck, second by
Alderman Nidiffer to reject the sally port bids. Voice vote, motion carried.
Gary Orwig requested the committee approve a vehicle repair to the tanker truck in the
amount of $907 plus freight for parts. Motion made by Alderman Molleck to approve
the expenditure, second by Alderman Nidiffer. Voice vote, motion carried
Tim Sumner addressed the committee regazding a letter sent to Jim Snider requesting
engineering fees be approved in conjunction with the City's application to the IEPA for a
Section 319 grant.
In June of 1999, CMT agreed to assist the City of Canton with preparing an application to
IEPA for the 319 Grant ,Program associated with the Canton Lake Water Quality Project.
CMT's initial assumption-was that this application would not require much effort. Thus,
CMT did not prepaze a proposal detailing compensation from the City. However, as
discussed in our letter dated Mazch 7, 2000 to Mayor Edwazds, the grant application
became more involved and required considerably more effort than originally anticipated.
Tim said they have been working in good faith on behalf of the City.
The grant application was revised per the City's request and submitted to the IEPA for
FY 2001 Grant funds. CMT expended approximately $6000 in effort preparing and
revising the grant application. Tim requested direction from the committee as to how to
best approach this issue with the City to obtain some compensation for their effort.
Alderman Sazff asked Tim what he thought would be fair. Tim suggested that CMT half
the expense with the City. Motion made by Alderman Sazff to approve the $3000 for
engineering work done in conjunction with the 319 Grant Application, second by
Alderman Molleck. Voice vote, motion carried.
No other business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
No business was discussed and the committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
Mr. & Mrs. Allan Jackson, owners of the former Dahm Hall at First Avenue and Elm
Street, were on the agenda but did not attend the meeting. The committee was expecting
a progress report on the upkeep of the property. Clazk Wilson indicated that he spoke on
the phone with Mrs. Jackson today. Clark said they were looking at selling the building
in the near future. The Jackson's should attend next month's clerical committee meeting
to give a report. Alderman Sarff asked Jim Elson to review the city's agreement with
respect to the building.
No additional business was discussed and the committee adjourned.
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Legal & Ordinance Committee
David Nidiffer, Chairman
Colin Edwazds of Maurer and Stutz addressed the committee regarding a proposed
resolution regazding National Flood Insurance. Colin indicated that in conjunction with
the city applying for IEPA Loan Money for our capital improvements, we aze required to
be in compliance with the National Flood Insurance Act of 1968. Motion made by
Alderman Sazff to send the resolution on to council for approval, second by Alderman
Molleck. Voice vote, motion carried.
Mayor Edwazds informed the committee that Nick Viano is not going to sponsor a special
fighting event in which beer only may be sold, which had been approved at last week's
council meeting. Moore's Pub would like to sponsor the event scheduled for January 27,
2001.
Mayor Edwazds indicated that a possible change of ownership would be taking place of
the Brew & Cue. These items will be brought to the Liquor Commission for approval.
Motion to adjourn at 7:15pm made by Alderman Molleck, second by Alderman Nidiffer.
Voice vote, motion carried.
Recorded by Jim Snider
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