HomeMy WebLinkAbout07-11-2000 Clerical
CLERICAL COMMITTEE
City Council Chambers
July 11, 2000
6:30 p.m.
Members Present: Larry Sarff, David Nidiffer Robert Molleck Others Present: Mayor
Edwards, Jim Elson, Jim Hartford, Jim May, Pat Wright, Clif O'Brien, Steve White,
Gary Orwig, Chief Elam, Chief Stanko, George Spahn, Jim Snider, Clark Wilson, John
Froehling, Matthew Leaf
Finance Committee
Larry Sarff, Chairman
Bills were discussed. Motion by Alderman Molleck, second by Alderman Nidiffer to
send the bills to council for approval. Voice vote, motion carried.
Bill Phillips of Phillips and Associates in Canton presented an updated site plan and floor
plan for the new city building in downtown Canton. This update follows a report given
to the Lake, Building and Grounds Committee last month and the planning committee
last week. Bill showed a fire safe room adjacent to the treasurer's office on the 2"d floor.
This was formally Clark Wilson's office. Bill made room in the basement for an office
for Clark and Clif O'Brien.
Mayor asked Pat Wright if we could collect public comfort tax for the ls` floor restrooms.
Pat indicated that if the current comfort station was sold, we probably could continue to
collect the $6000 per year. $33,000 per year is levied for the comfort station.
Bill Phillips also gave a layout of the proposed city council chambers and conference
room. Currently, Bond Eye Clinic has a lease for this area. Mayor Edwards suggested
the city might explore buying out the lease once the city purchases the building.
Phillips .said soil borings .should be done near the sally port, where it will be located for
police cars to enter the facility. State law requires an asbestos survey also. In addition,
construction testing should be conducted, but that should not be too expensive since the
work involves remodeling instead of new construction. The project should be ready for
bids to be sought by late September. Bids could be opened a month later. Work then
could start soon after.
Bill said the sidewalk in front of the building on the square could be moved west by 4 to
4 '/z feet to improve traffic flow. The flagpole, existing tree and sign in front of the
building would not be removed.
Fire Chief John Stanko said he checked on generators for the new building. A 300-
kilowatt generator is needed. The least expensive diesel powered model costs $46,900
and least expensive natural gas model cost $90,000.
Motion made by Alderman Nidiffer to approve the building concept as presented and
have Bill Phillips prepare an engineering agreement for council approval. The architect's
fee will be 10% of the project cost. Second by Alderman Molleck. Voice vote, motion
carried.
Jim Snider updated the committed as to the status of Dennis Lancaster's delinquent water
bill. Mr. Lancaster lives at 57 Shamrock. Alderman Sarff recommended a certified letter
be sent to Mr. Lancaster regarding the bill.
Chief Elam submitted a request for Lt. Randy Zimmerman and Mike to attend the Illinois
Association of Chief of Police Conference in Moline, July 14-16. Approximate cost is
$788.40. Motion by Alderman Molleck to approve the expense. Second by Alderman
Nidiffer. Voice vote, motion carried.
Chief Stanko submitted a request for four members of the Canton ESDA to attend the
state conference in Springfield August 30-September 1, 2000. Registration and lodging
cost is $280.00. Approximate transportation reimburse is $54.00. Motion made by
Alderman Molleck to approve the expense. Second by Alderman Nidiffer. Voice vote,
motion carried.
Chief Stanko submitted a request for renewal of the American Heat video training video
series. Motion made by Alderman Molleck to approve the $936 annual subscription
cost. Second by Alderman Nidiffer. Voice vote, motion carried.
Clif O'Brien reviewed a drawing of the handicap parking lot for the Depot. Clif
recommend the lot be blacktopped at a cost of $5100. Motion made by Alderman
Nidiffer, second by Alderman Molleck to approve the request. Voice vote, motion
carried. Clif said the bricks on Depot Road will be lifted, rock added, compacted and
then the bricks replaced. Quotes will be sought for window blinds for the depot.
The annual membership to NAIR was approved in the amount of $575. Motion made by
Alderman Sarff, second by Alderman Molleck. Voice vote motion carried.
Steve White informed the committee that the gearbox on our big accelerator has broken
down at the Water Plant. Sumitomo recommends we interchange the current gearbox
with one of a higher ratio. The cost for the new gearbox is $6,840 plus assistance from
Manufacturing Services for the change out. Approximate cost is $300. The expense
would come out of the operating budget under Equipment Expense #412. Motion made
by Alderman Molleck to approve the expense, second by Alderman Nidiffer. Voice vote,
motion carried.
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Steve White indicated the meter that transmits the water level in the Fourth Avenue
Standpipe has not been operating since a recent storm. Steve request we hire Honeywell
Services to repair the unit and also our south flow meter unit at the water plant.
Estimated cost is $3500 for two days of service plus mileage. Motion made by
Alderman Nidiffer, second by Alderman Molleck approving the repair. Voice vote,
motion carried.
Gary Orwig gave a report on a lightning strike at the Kilroy Li$ Station on June 23,
2000. The repair cost was $3,525.02. The bill was submitted to Kiesewetter Insurance,
with a deductible of $1000. The main wastewater plant suffered a power outage
breakdown on June 27, 2000. Those bills also will be submitted to Kiesewetter for
reimbursement. Motion made by Alderman Nidiffer, second by Alderman Molleck
approving the repair. Voice vote, motion carried.
The annual fee for Western Illinois Regional Council was reviewed by the committee.
The cost this year is $4,872.70 versus $3500 last year. The item was approved with the
bills.
Chief Elam submitted a memo regarding quotes for the old police radios. Mike
recommended selling 4 radios to Schaeffer Radio Company of Denver, Iowa for $450.00
each. He also requested the funds generated from the sale be used to purchase 4 new
sirens for the marked police units. Estimated cost. is $480/each under state bid. Motion
made by Alderman Nidiffer, second by Alderman Molleck. Voice vote, motion carried.
Chief Elam said Ameritech was contacted regarding the cost of line charges for the new
radio system. Their fee is $192.87 for installation and $43.50 per month or $522 per year
fee. If we use a radio link to the base station at the high-rise, the total cost would be
$776.50. We would also use one of the maxtrac radios, which we are replacing. This
initial cost is mainly for equipment ($643.50), which would then be moved to the
Norwest building. At that time we would also have to purchase a directional antenna at a
cost of $300. By eliminating the recurring line charges, we should recoup the cost of the
equipment within 18 months. Motion made by Alderman Nidiffer to approve the
$776.50 purchase, second by Alderman Molleck. Voice vote, motion carried.
Alderman Sarff informed the committee that we have until September 2000 to review
salaries for alderman and other elected officials.
No other business was discussed and the committee adjourned.
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Negotiations, Grievance & Personnel Committee
Kevin Meade, Chairman
No business was discussed and the committee adjourned.
Community & Industrial Development Committee
Robert Molleck, Chairman
Mark Johann representing the Chamber of Commerce addressed the committee regarding
the Fourth of July Fireworks. Mark recommended the fund raising message on the water
bills be maintained yeaz round. Following a time of discussion, Motion made by
Alderman Nidiffer to keep the fireworks fund raising message on year round, second by
Alderman Sarff. Voice vote motion carried.
Jim Snider submitted a request from the Salvation Army to have a soda machine installed
on the side of their building on the northeast side of the square. Motion to deny the
request made by Alderman Sari second by Alderman Nidiffer. Voice vote, motion
carried.
The Kiwanis Club request permission to hold their peanut day fundraiser on October
6&7, 2000. Mayor asked they be reminded that that is Spoon River Drive weekend.
Mayor Edwards said he had received calls on dumping on our 2"d Avenue lots. Clif said
he would follow-up on it.
Mayor Edwazds also referred to the committee a letter he received from Senator Peter
Fitzgerald's office regazding Canton being ranked 67~` among the Best 100 communities
for music education in America by the American Music Conference, National
Association for Music Education, Music Teachers National Association, and National
School Boazds Association.
No additional business was discussed and the committee adjourned.
Legal & Ordinance Committee
David Nidiffer, Chairman
Alderman Nidiffer informed the committee of a fence, walls and barriers ordinance for
review. Motion made by Alderman Molleck to lay the item over, second by Alderman
Sazff. Voice vote motion carried.
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Alderman Nidiffer discussed the need to amend the city's sign ordinance, which deals
with regulating the time to remove political signs. Attorney Elson will prepare the proper
paper work for consideration by the council next week. Motion made by Alderman
Molleck to instruct Jim Elson to prepaze the amendment to the sign ordinance, second by
Alderman Sarff. Voice vote, motion carried.
Mayor Edwazd referred a zoning request from Fulton County Zoning Boazd of Appeals to
the committee. John Grigsby who operates "The Point" restaurant in South Fifth Street
Limits wants to move and build on West Hickory across from the intersection of Maple
Avenue and Hickory. This location is located in the County. The hearing date is July 26,
2000 and the city has been asked to comment. Mayor Edwards instructed Clark Wilson
to see if the property is contiguous to the city limits.
Attorney Walt Barra addressed the committee with a request from his client Robert Zook
to repaint the mural about Canton native Steve Nagel at Locust and Main. Mr. Barra
provided a sketch, which outlined the outline of advertising and little giant theme to the
wall. Aldermen agreed the sign has become faded and unsightly. However, the sign
ordinance discourages allowing exceptions for advertising at sites for businesses off-
premise. Alderman Sarff said he was not supportive of the proposal. Motion to deny the
request made by Alderman Sarff, second by Alderman Molleck. Voice vote, motion
carried.
Walt Barra also spoke to the committee regazding clarification on what kind of
development would trigger the Assembly of God Church having to install curb and
guttering on Stonegate Drive. Jim Elson said he did not feel that extending the parking
lot would trigger the work. Walt Barra said he would be glad to draft a letter for the city,
which clarifies the issue. Jim Elson concurred.
Mazk Johann of Wells Fazgo Bank addressed the committee regarding the lease for the
former ATM machine at the corner of Main and Locust. The lease is for $1 per year.
Jim Elson said he was concerned about the volume of the lease document. Mark referred
the lease document to Hazold Richey in their corporate offices.
Chief Elam submitted a request from Taco Bell to pazk a cooler outside the restaurant
beginning July 18, 2000 for three weeks for extra cooler space for their grand opening.
Motion made by Alderman Sazff to approve the request, second by Alderman Molleck.
Voice vote, motion carried.
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Motion made by Alderman Sarff, second by Alderman Molleck to go in to executive
session for purposes of police personnel.
Roll call: Ayes - Sarff, Molleck, Hartford, May and Nidiffer.
Nays -none.
Committee reconvened in open session.
Alderman Sarff requested that a special medical procedure request by one of the City's
employees be referred to the full Council next week.
Motion to adjourn at 9:20pm made by Alderman Molleck, second by Alderman Nidiffer.
Voice vote, motion carried.
Recorded by Jim Snider
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