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Home My WebLink About11-26-00 Mechanical~rrf Mechanical Committee Minutes City Council Chambers November 26, 2000 - 6:30 p.m. Members Present: Chet Phillips, Jim May Others Fresent: Larry Sarff, David Nidiffer, Bob Molleck, Attorney James Elson, Chief Elam, Chief Stanko, Gary Orwig, Steve White, George Spahn, Linda Caudle, John Froehlin~, Matthew Leaf Public Safety & Traffic Committee Jo Anne Shores, Chairman Alderman Phillips chaired the committee in the absence of Alderman Shores. Chief Elam distributed the written monthly police report, which was self explanatory. Chief Stanko distributed the monthly fire department report along with the ESDA report. A motion was made by Alderman Phillips, seconded by Alderman May to open the bids for the Fire Department Equipment. Under discussion, a representative from Pierce Equipment stated that he had court duty today and was unable to get his bid to City Hall by the 5:00 p.m. advertised deadline, and asked if we would still accept it. Under the advisement of the City Attorney, the bid will be opened this evening and the attorney will research to see if it may be accepted according to law. Voice vote, motion carried. The two bids received were opened and read aloud, (bid tab sheet attached). A motion was made by Alderman Phillips, seconded by Alderman May to have staff review the bids, then send them to the Finance Committee for discussion. Voice vote, motion carried. Chief Elam brought before the committee a request from the Kountry Kitchen Restaurant on Elm Street to have the City mark off a handicapped parking space on Elm Street in front of their business. Alderman Sarff suggested the business provide an additional handicapped parking space in their parking lot. Alderman Nidiffer stated that they do have one space but they feel a space in front of the business would best serve their customers. A motion was made by Alderman Phillips, seconded by Alderman May to send this item to council for further discussion and action. Voice vote, motion carried. Mayor Edwards informed the committee that he had a request from a package liquor store to open at 9:00 a.m., two hours earlier than usual, on Sunday, December 31 due to Sunday being New Year's Eve. The Aldermen present felt that this was not necessary. A motion was made by Alderman Phillips, seconded by Alderman May to send a letter to the establishment denying the request. Voice vote, motion carried. No other business was discussed. The Public Safety and Traffic Committee adjourned. Streets & Garbage Committee ~ Chet Phillips, Chairman A request was received from the attorney of Wesley United Methodist Church to purchase a portion of the city-owned parking lot on Avenue A, behind the Daily Ledger, to meet parking requirements for their proposed housing development. The aldermen pointed out that this parking lot was always full and didn't feel it should be sold to an individual. Mayor Edwards pointed out that sales of city property must be offered to the general public, not just one interested party. A motion was made by Alderman Phillips, seconded by Alderman May to deny the request. Voice vote, motion carried. No other business was discussed under Streets and Garbage, and the committee adjourned. Lake, Buildings & Grounds Committee Jim Hartford, Chairman Alderman Phillips presided in the absence of Alderman Hartford. Mayor Edwards informed the committee that due to the sale of the city-owned comfort station, Love Inc. will no longer have space available. Rev. Kevin Kessler has asked the City if it would have a small office which the organization could use at no charge. Mayor Edwards said that this is a very good organization run entirely by volunteers. The Mayor added that the City does not have extra space at this time so he would like everyone to be thinking of a possible location for this organization. A motion was made by Alderman Phillips, seconded by Alderman May to add to the agenda the Bid Opening for the Sally Port. Voice vote, motion carried. A motion was made by Alderman Phillips, seconded by Alderman May to open the bids. Voice vote, motion carried. The three bids received were opened and read aloud by Bill Phillips of Phillips and Associates. $102,700 from Leander Construction Inc.; $121,905 from Edd Lowe and Associates; and $140,654 from Lavidiere Construction Inc. Mr. Phillips said the estimated cost for the sally port was approximately $98,000. Mayor Edwards stated that he felt all of the bids were too high. A motion was made by Alderman Phillips, seconded by Alderman May to send the bids to Phillips and Associates for review and then to the Finance Committee for consideration. Voice vote, motion carried. Steve White informed the committee that Clif O'Brien responded quickly to a major water main break today at Walnut Street and Avenue D and that Clif and his crew were still on the scene. He added that the standpipe tower dropped four feet losing water at a rate of one foot every 10 minutes. Linda Caudle reported more than 1,100 students in kindergarten through fourth grade were served two weeks ago by the Parlin-Ingersoll Library during a weeklong storyhour session at the Historic Depot. She also added that the Chamber has rented the Depot for merchants' displays and activities during the Christmas Walk December 7~'. Sunset Manor of Canton donated candles and batteries for every window in the Depot for the evening of the Christmas Walk. The American Legion Forty and 8 train will take visitors to and from the Depot and Jones Park. 2 No other business was discussed and the committee adjourned. Public Works, Water & Sewer Committee Jim May, Chairman Colin Edwards of Mauer Stutz Engineers addressed the committee in regards to the loan application for the water improvement projects. Engineering costs for the water main project would be approximately $96,000, engineering cots for the standpipe tower would be $52,200 and for the water meter replacement, $3,000. He also requested authorization to advertise for bids as well as submit the loan application to the EPA. He also stated that his firm is working in cooperation with Crawford Murphy and Tilly Engineers to help save money. CMT is in agreement with the time frame on the bid letting. A Motion was made by Alderman Phillips, seconded by Alderman May to allow Mauer Stutz to proceed with the loan application and to approve engineering costs. Voice vote, motion carried. The NPDS permit was removed from the agenda as it was acted upon at the council meeting. No other business was discussed and the committee adjourned. Recorded by Linda Caudle 3 LEASE/PURCHASE OF ONE NEW RESCUE/PUMPER CITY COUNCIL CHAMBERS NOVEMBER 28, 2000 6:30 P.M. BID PROPOSAL "A" TAB SHEET Bidder: Mid-America Truck 625 South Route 83 Elmhurst, IL 60126 One New Rescue/Pumper Optional 5 Year Wan~aty Optional Trade In $ 9~as~ i o~, ~~ i Bid Bond Enclosed s~ Pierce Manufacturing 260 West Kenwood Ave. West Peoria, II. 61604 s ~~~ ~ o ,o $ ~~ ~ // . i s---. ~ G ~~ ll O__ O~ V Sao ~~ 1 '~,, LEASE/PURCHASE OF ONE NEW RESCUE/PUMPER CITY COUNCIL CHAMBERS NOVEMBER 28, 2000 6:30 P.M. BID PROPOSAL "B" TAB SHEET Bidder: Mid-America Truck 625 South Route 83 Elmhurst, IL 60126 Outright Purchase Price Yearly Lease Payment (7 yrs) Lease Interest Rate Residual Value/End of Lease Accept Local Financing Optional 5 Year Warranty Optional Trade In $ 7 3 ~d $ 3d ~ T yes no $ ~S~ $ .~ ~ ~ Bid Bond Enclosed s~ Fierce Manufacturing 2604 West Kenwood Ave. West Peoria, IL 61604 S ~~ ~ ~ i ~•/~ 3 yes _~ no $ /O 3/~ ~ S $ l ~~° a s~