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HomeMy WebLinkAbout11-27-2001 Mechanical Mechanical Committee Minutes City Council Chambers @ Historic Depot November 27, 2001 - 6:30 p.m. Members Present: Robert Molleck, Jo Anne Shores Others Present: Mayor Jerry M. Bohler, Attorney Ron Weber, Dave White, Craig West, Mary Fillingham, Jim Hartford, Steve White, Gary Orwig, Clif O'Brien, Chief Elam, Chief Stanko, George Spahn, Linda Caudle, Pam Smith, Harlan Banister, Collin Edwards, John Froehling, Joe Ginger Public Safety & Traffic Committee Robert Molleck, Chairman It was noted that there was not a quorum to conduct business. Alderman Nidiffer had informed the office he could not attend because of another commitment. Alderman Meade did not attend. Mayor Bohler served as a voting member of the committee to make up a quorum. Chief Elam distributed the monthly police report. He informed the committee that two scout packs honored the police officers this past month and the Calvary Baptist Church honored the policemen and firemen. He thanked the auxiliary police for assisting the Chamber with Ghost and Goblin Night around the square. Chief Stanko provided a written monthly police and ESDA report. He noted that four fire fighters were presented their scholarships at a special presentation October ZSa'. Last month Fire Fighter Ron Cozad received a Fire Prevention Achievement Award from the Illinois Fire Inspectors Association. In addition, in October, Fire Fighter Scott Roose became a Certified Child Passenger Safety Technician. Chief Stanko discussed the manner of disposal of a 1985 surplus vehicle in the fire department. He received a proposal to trade the vehicle for services and or diver training. The amount was not disclosed during the meeting. According to Attorney Weber, an ordinance is required to dispose of unneeded city property and it must state the manner of disposal. A Motion was made by Alderman Shores, seconded by Mayor Bohler to allow Chief Stanko to advertise for bids on the surplus vehicle and include the aforementioned proposal in the bidding process. Voice vote, motion carried. No other business was discussed. The Public Safety and Traffic Committee adjourned. Streets & Garbage Committee Jo Anne Shores, Chairman As an informational item, Clif O'Brien informed the committee that he will be going out for fuel bids for all departments. The process of bid letting every three months for fuel has been approved by Council. The bids will come before the next Finance Committee Meeting. No other business was discussed. The committee adjourned. Lake, Buildings & Grounds Committee David Nidiffer, Chairman In the absence of Alderman Nidiffer, Alderman Molleck presided. Mayor Bohler asked the group what they would like to do with the present city building. Discussion was lead by Attorney Weber. His research showed that there is no restriction in regards to selling the building. He asked, "How do you want to sell it? Do you want to look at a bid letting or a bid letting which includes the utilization of the building?" Alderman Hartford said the City should get an appraisal of the current City Building. Alderman Molleck agreed. Alderman Shores said she would like to see it stay as a historic landmark since it is on the National Register of Historic Places. Alderman Molleck said we should look at not only the bids, but look at what the intended use of the building will be when it is sold. He would like to set limits on its use and definitely felt it should be sold. A Motion was made by Mayor Bohler, seconded by Alderman Shores to have an appraisal done on the building and bring it to council. Voice vote, motion carried. No other business was discussed and the committee adjourned. Public Works, Water & Sewer Committee Kevin Meade, Chairman In the absence of Alderman Meade, Alderman Shores presided. Budget Administrator Dave White, introduced the discussion on the priority items for the wastewater plant. He and Gary Orwig have spent considerable time in identifying the needed improvements and a plan for accomplishing these improvements in phases. Collin Edwards of Mauer Stutz assisted in the preparation of a long-range improvement plan for this facility. Collin stated that his firm began looking into the wastewater treatment facility over a yeaz ago. Mauer Stutz looked into some items that need maintenance and how they could be phased in over the next few years. He also said that the City may want to look at increasing the capacity of the plant. One priority issue revolves around the storm building. Some items must be replaced because they cannot be repaired. A written list of Phase No. 1 operation and maintenance needs was distributed. (attached to original minutes) Collin explained Phase No. 1 as well as Phase No. 2, No. 3 and No. 4, which will need to be addressed by the council over the next few yeazs. Mauer Stutz also presented a written proposal for their engineering services. Collin stated that it is time to do something with the storm building. Phase No. 2, No. 3 and No. 4 will work into the City's Comprehensive Plan. Budget Administrator Dave White said that repairs for Phase No. 1 have been budgeted. He hopes that the Council will accept this report and authorize Phase No. 1 to begin. Molleck stated that this is critical and should begin. A Motion was made by Alderman Molleck, seconded by Mayor Bohler to move forwazd with Phase No. 1 and approve the engineering services. Voice vote, motion carried. No other business was discussed and the committee adjourned. Minutes by Linda Caudle 2