HomeMy WebLinkAbout08-13-2002 Clerical
MINUTES
CLERICAL COMMITTEE
City Council Chambers @ Historic Depot
August 13, 2002 - 6:30 p.m.
Members Present: Jim Hartford, Mary Fillingham, Larry Sarff, Craig West
Others Present: Mayor Jerry Bohler, Bob Molleck, Kevin Meade, Les Carl, Ron Weber,
Chief Stanko, Chief Edwards, Joe Carruthers, Steve White, Clif O'Brien, Clark Wilson,
Linda Caudle, Joe Gin er, John Froehlin ,Colin Edwards, Dan Kiesewetter
Mayor Bohler called the meeting to order at 6:30 p.m. with introduction of committees.
Finance Committee
Jim Hartford, Chairman
Bills were discussed. Linda Caudle said the $7,644.00 to Western Illinois Regional
Council was for the City's annual membership, which is determined at $.50 per capita for
the City's 2000 population. They are very successful in writing competitive grants for
the City and are currently working on additional grant applications. A Motion was
made by Alderman Sarilf, seconded by Alderman West to send the bills to council
for action. Voice vote, motion unanimous.
Item #2 - WIRC Membership was already included in the list of bills.
A Motion was made by Alderman West, seconded by Alderman Sarff to approve a
request from Chief Stanko to renew the fire department's subscription to the
American Heat Training Program at a cost of $968.00. Voice vote, motion
nnanirnOUS.
A Motion was made by Alderman West, seconded by Alderman Sarff to approve
payment of the annual maintenance agreement for the fire department's two
primary automatic eternal defibrillators at a cost of $1,300.80. Voice vote, motion
carried.
Clif O'Brien, Street Superintendent, reported that in 1990-1991 fiscal year a fleet
program was started for the street department. In accordance with that program it is time
to replace the original four dump trucks. These can be purchased through the State of
Illinois purchasing program for $68,130.00, which includes a $5,000 trade in for each of
the trucks. The City has the option of selling the trucks outright if more than $5,000
could be received. The new trucks will come from a dealer in Decatur for the State of
Illinois Bidding Program. A Motion was made by Alderman Sarff, seconded by
Alderman Fillingham to continue the fleet program by purchasing 1"ine'w dump
trucks for the street department in the amount of $68,130.00 which includes trade
ins or sell the trucks outright, whichever will bring the most for the trucks. Voice
vote, motion carried.
Dan Kiesewetter presented a premium swlunary of Insurance coverage for the City of
Canton through the Kieswetter Insurance Agency. The new premium beginning August
l~` represents a 68% increase making the renewal premium $433,826.00. Most of the
increase comes from worker's compensation. (Complete summary is attached to original
minutes.) Dan said this type of increase is nationwide, not just for Canton. He said he
has reseazched all of the mazkets available to independent agents and feels the carriers he
is offering have the best prices. He also suggested the City adopt a citywide safety
program to help prevent accidents. Selective Insurance has provided materials to the City
for safety programs but the City would need to have someone present the programs to all
employees. This could decrease worker's comp claims. Alderman Sarff will attempt to
make contacts with "Captive" Companies that azen't available to Independent Agents in
order to obtain quotes. A Motion was made by Alderman Sarff, seconded by
Alderman Fillingham to accept the renewals as presented by Kieswetter Insurance
and attempt to seek other resources for worker's compensation at comparable
coverage for a lower price. Voice vote, motion carried.
No other business was discussed and the committee adjourned.
A Motion was made by Alderman West, seconded by Alderman Fillingham to
approve the final change order for the water meter procurement to Badger Meter in
the amount of a decrease of $51,900.43, making the new contract price $612.206.57
and to change the date of completion to October 1, 2002. Voice vote, motion carried.
A Motion was made by Alderman Sarff, seconded by Alderman West to accept the
low chemical bid of $70.00 per ton plus $175.00 per delivery from Pragair Inc. for
liquid carbon diode and to accept the low bid of $500.00 per ton from Ulrich
Chemical Inc. for Chlorine. Voice vote, motion carried.
A Motion was made by Alderman Sarff, seconded by Alderman Fillingham to send
to council for consideration the proposal of $130,000.00 from Maurer Stutz
Engineers for engineering services for the Wastewater Treatment Facilities in
accordance with the Planning Grant from The Department of Commerce and
Community Affairs (DCCA). Under discussion, it was noted that the $25,000.00
DCCA Planning Grant will be used to assist in the payment of the $130,000.00 planning
study, and that this study would be needed in order to apply for future grants on the
Wastewater Projects. Voice vote, motion carried.
Maurer Stutz Engineers conducted a bid opening August 1 ~ for the Water Treatment
Plant sludge removal and recommended the project be awazded to Merrell Brothers Inc.
A Motion was made by Alderman West, seconded by Alderman Sarff to accept the
low bid of $59,450 from Merrell Brothers Inc. for the water treatment plant's sludge
removal Voice vote, motion carried.
A Motion was made by Alderman Sarff, seconded by Alderman West to approve
Pay Request #9 from Leander Construction Inc. in the amount of $42,610.50 for the
Filter Rehabilitation at the water treatment plant. Voice vote, motion carried.
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No other business was discussed and the committee adjourned.
Legal & Ordinance Committee
Mary Fillingham, Chairman
City Attorney Ron Weber discussed the Ameritech Contract. They are offering the City
discounts for signing a 3 year contract with them. Discounts include a local usage
discount of 20% with no maximum annual discount. Basically this is a discount plan
where we could save approximately $2400 annually. A Motion was made by Alderman
Sarff, seconded by Alderman Hartford to have the attorney see if there are any
other companies available for the same services. Voice vote, motion carried.
No other business was discussed and the committee adjourned.
City Attorney Ron Weber informed the committee that a telecommunications tax can be
charged by the phone companies, limited to a 6% rate. The State will collect this from
the phone companies and then provide it to the communities. The Ordinance that will
come before Council for a second reading next week contains the 6% rate. This tax
would replace the $36,000 in lost revenue from the photo processing tax, which has been
taken away from us. In order to receive this tax the City must act immediately and pass
the ordinance at the next council meeting. Alderman Sarff recommended a change from
6% to 3%. Attorney Weber said that amending the ordinance next Tuesday could do this.
The amount collected can be changed annually when the City does the tax levy
ordinance.
Attorney Weber informed the committee of the new state law passed July l5t requires all
non-participating underground facility owners join the Joint Utility Location Information
for Excavators (JULIE) by January l~, subject to a penalty of $100 per day for those who
do not join. Most of their contacts with the City would be by email at $.80 for each
contact. The approximately cost for the City would be from $700 to $1,000 per year. A
Motion was made by Alderman Sarff, seconded by Alderman Hartford to join the
Joint Utility Location Information for Excavators (JULIE). Voice vote, motion
carried.
Attorney Weber and Fire Chief Stanko addressed the Open Burning Regulations
Ordinance. The City has had problems with open burning by a couple of businesses.
Language in the ordinance refers to commercial operators without a definition. This
makes the ordinance unclear and difficult to enforce. Attorney Weber asked how the
committee feels about businesses doing open burning. Residents cannot do open burning
of rubbish. Chief Stanko feels open burning is dangerous for any business. He also said
there are no guidelines in the ordinance regarding recreational fires. Mayor Bohler said
he had heard from a couple of businesses that wanted their opinions presented. In an
order to cut costs they feel it is necessary to burn the cardboard boxes from their
merchandise rather than pay to have them hauled away. A Motion was made by
Alderman Hartford, seconded by Alderman West to have Attorney Weber and
Chief Stanko revise the current Open Burning Ordinance and bring it back to
committee for review. Voice vote, motion carried.
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Community & Industrial Development Committee
Craig West, Chairman
Linda Caudle informed the committee that the City is planning a Memorial Service to the
911 attacks on America. It will be held at noon in Jones Park on September 11`". There
will be special music, comments from the Mayor and first Lt. 1 ~ Lt. Dar Matheson of the
Canton Army Reserve Unit. The Canton American Legion and VFW have been asked to
participate as well as the police and firemen.
Clark Wilson informed the committee that he and Mayor Bohler met with the City's
consultants, the USEPA and the Illinois EPA regarding funds available for the IH
Brownsfield Site. Everything looks favorable at this time.
No other business was discussed and the committee adjourned.
Negotiations, Grievance & Personnel Committee
Larry Sarff, Chairman
Alderman Sarff informed the committee of Gary Orwig's request to retire December 27,
2002. He has asked that he be paid for his accumulated sick days, personal days and
vacation days in advance of his retirement as opposed to a lump sum check, upon
retirement. He has asked that the amounts be paid in weekly checks beginning
September 6`~. A Motion was made by Alderman Sarff, seconded by Alderman Hartford
to send Gary Orwig's retirement proposal and resolution to the next council meeting for
approval. Under discussion Alderman Sarff said that Gary has done a great job for the
City. Mayor Bohler also said that he has enjoyed working with Gary. Voice vote,
motion carried..
No further business was discussed and the committee adjourned.
Recorded by Linda Caudle
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