HomeMy WebLinkAbout12-14-2004 ClericalMINUTES
CLERICAL COMMITTEE
City Council Chambers @ Historic Depot
December 14, 2004 - 6:30 p.m.
Present: Aldermen Jim Hartford, Craig West & Larry Sarff. Alderman Mary
Fillingham was absent.
'Other Aldermen Present: Elny Harn, Les Carl, Rick Reed. Alderman Bob Molleck
was absent.
Others Present: Mayor Jerry Bohler, City Clerk Nancy Whites, City Attorney Ron
Weber, Budget Administrator Julie Smick, Fire Chief John Stanko, Police Chief Donald
Edwards, Water Treatment Plant Supt. Greg Pollitt, Public Works Director Cliff O'Brien,
Street Supt. George Spahn, Economic Adviser David Byerly, Maurer Stutz Inc. Keith
Plavec. Others - Daily Ledger Representative John Froehling, WBYS Erin Stremmel,!
Journal Star Brenda Bowen, Video Services Joe Ginger. In the audience were Mayor'
candidate Rod Heinze, Insurance Committee chairman Dan Oaks, Candidate for
Alderman Ward 4 Ed Huggins.
Finance Committee
Alderman Jim Hartford, Chairman
Mayor Bohler introduced each Aldermen who chairs one of the committees.
Bills. Motion and second by Aldermen West/Sarff, all bills properly approved be
referred to council for payment. Voice vote, motion carried unanimously.
Treasurer's Report. Patty Beaird Franzoni, city treasurer was ill. Alderman Hartford
mentioned to hold this report over until Council meeting on December 21.
Insurance Committee Recommendation. Dan Oaks who chairs the Insurance
Committee brought to the meeting the recommendations and they are...Increase co-pays
for Rx to $7.00 for Generic, $25.00 for Brand, $45.00 for Non-formulary, increase mail
order co-pay to 2x per 90 day Rx, implement a DAW penalty, enroll in the above HCH
services: Disease Management, Predictive Modeling, and On-line service. Offer the
above benefit change on Medical Equipment.
Dan Oaks further added that even with the expense of these new programs the
implementation of these 5 recommendations (based on the plan experience) would have
saved at least $49,394.78 over the past 10 months.
After going over the Rx data, it was the recommendation of the committee to amend our
original co-pay increase to leave Generic Rx at $7.00 co-pay to try and promote a greater
generic usage when they are available. Along with this we are recommending that a
DAW penalty be put in place for using a brand when a generic is available, which would
have had a potential savings of $6,798.54 during the data period. The leaving of the
Clerical Committee 12-14-04
generic co-pay at $7.00 per Rx would reduce the potential savings by $4,245.00 from the
original $46,841.24.
Dan said were trying to get more use of generic brand participation. If there is a medical
reason then there will be no charge if okayed by doctor.
Alderman Hartford asked Dan if the union knows about the changes? Dan said the co-
pay would have to be approved by the union, and the leadership of the unions
understands these amendments.
Alderman Carl brought also from the Insurance Committee for the Library/Park District
each paying $150 per man assessment, and wants this to start right away.
Alderman Sarff commented that he appreciated the joint entities doing what they can to
help in the sky rocking cost of insurance, and said he appreciated the committees efforts.
Motion and second by Aldermen Sarff/West to recommend the adoption of the Insurance
Committee's recommendation, and referred to council for their consideration. Voice
vote, motion carried unanimously.
City Clerk's Bonus. Taken off of the agenda.
Check Valve Replacement -Water Plant. Motion and second by Aldermen
Sarff/West, to approve of the expenditure from Water Products Co in the amount of
$1,986.00 plus shipping, for a check valve for the filter backwash pump, and referred to
council for their consideration. Voice vote, motion carried unanimously.
Gift Certificates for City Employees. Taken off of the agenda.
Asbestos Removal Demolition of the West Side of IH Site. Motion and second by
Aldermen Sarff/West, to approve the final pay request #4 of $116,300, and $32,000 for
current work at the IH Site and, contingent on Attorney Ron Weber's approval of the
Contractor's Final Affidavit, and referred to council for their consideration. Discussion.
Maurer Stutz Inc. representative Keith Plavec spoke about the contractors pay request of
# 4 is for pulling out all of the trailers. Voice vote, motion carried unanimously.
Water Study. Keith Plavec of Maurer Stutz Inc. did a power point presentation as
follows.. .
Wastewater Study
Purpose of Study
Excursions, Existing Capacity, Future Capacity and Future Regulations
Treatment Facilities
West Side Wastewater Treatment Facility
East Side Excess Plow Facility at 20th Avenue
2
Clerical Committee meeting 12-14-04
Collection System
Kilroy Sewage Pumping Station at 20th Avenue
Bradley Corners Sewage Pumping Station
Wastewater Study
History/Facts
Original West Side Wastewater Treatment Facility
Was Constructed in 1939 at a Cost of $800,000. (Keith, this would be
23 million today.)
West Side Wastewater Treatment Facility is Currently Designed to Treat and
average Design Flow of 3.43 million gallons day and a Peak Design Flow of 8.34
million gallons day. Current Average Flow is 2.91 million gallon day.
Kilroy Sewage Pumping Station was Consructed in 1974.
Conclusions/Recommendations
West Side Wastewater Treatment Facility
New Flow Meters and Samplers
New Secondary Treatment Unit - 4.99 million gallon day capacity
Modification/Reconditioning of Existing Equipment
New Grit tank and Disinfection System
Sludge Removal
East Side Excess Flow Facility
New Disinfection System
(Keith said that the new Ethanol Plant when in operation plans on using YZ million gallon
per day. The City's Plant is in good shape.)
Kilroy Sewage Pumping Station
Flow meter (Keith don't know how much flow going through there.)
Modification to Manholes Upstream of Station
Replace Existing Station with New Station
Bradley Corners Sewage Pumping Station
Operational Modifications to Existing Motors and Pumps (new pumps if
Needed.)
Estimated Project Cost to Complete Recommended Wastewater Improvements is $12.7
million.
Water Study
Purpose of Study
Exisiting and Future Capacity
Supply
Treatment
Distribution System
History/Facts
Supply and Treatment
Dam and Water Plant were constructed in 1939 at a cost of $610,000
Dam has been Raised Twice to Increase Storage Capacity
Clerical Committee meeting 12-14-04
Two Deep Wells were installed in 1989 (drought)
Average Pumped Water is 2.1 million gallon day (since 1998)
Distribution System
Many Areas Where the Water Mains not Looped are Undersized
Conclusions/Recommendations
Raw Water Supply
Existing Condition -Canton Lake Probable Safe Yield
Future Raw WaterSupply Alternatives - 5 million gallon day capacity
Surface Water
Groundwater
Combination of Surface Water and Groundwater
Recommended Raw Water Supply Alternative is Surface Water
Through a Combination of Canton Lake and the Illinois River
Installation of a Raw Water Intake StructurelPumping Station along the Il River
to the Existing Water Treatment Facility
Estimated Project Cost is $12.6 million
Treatment -Surface Water Supply
Rehabilitate Existing Treatment Facilty
New Treatment Unit (accelator) and Building with Chemical Feed Units
Centralized
New Clearwell
Estimated Project Cost is $9.0 million
Distribution System
Approximately 30 Improvements are recommended
City has Many Dead End Water Mains and Water Mains that are Undersized
Low Pressures
Inadequate Flow
Fire Flow Concerns
Four (4) Water Main Improvements and One (1) Elevated Water Tower were
identified as having a higher priority
Estimated Project cost is $6.7 million
Estimated Project cost to complete recommended Water Improvements is
$23.3 million.
Questions?
Keith said tonight he is looking into the future by working with the city and staff on rate
structure. You have to ask yourself if you want to grow, so what water improvements do
you want to do? Do we want to look at the water extension, and if we do all of this it
would take up to 2005 - 2008.
Are grants available? They are becoming harder to obtain. What improvements can be
done by rate increases? It would take $20,000 to $30,000 of improvements you can do
right away.
4
Clerical Committee meeting 12-14-04
Keith said he has heard that Ameren Cilco has an intake structure in the Illinois River and
fills up that structure from the river. The city should call them to see what are our
options.
Keith wants council to approve the concept of the Water Study, and wants to work with
city personnel this month and next to see what improvements we can be doing at the
present time.
Economic Adviser David Byerly wants council to digest this Water Study thoroughly and
give guidance so staff and in what direction to go.
Alderman Sarff ask Keith Plavec to come back next month with a proposal, options and
rates. Alderman Sarff also added he wants to work on getting some of the work done as
we go.
Keith mentioned that some of your rates have not been changed in 8 years.
Motion and second by Aldermen Hartford/West, to approve the Water Study concept.
Voice vote, motion carried unanimously.
The Finance Committee adjourned at 7:16 p.m.
Legal & Ordinance Committee
Alderman Mary Fillingham, Chairman
Alderman West chaired the committee in the absence of Alderman Mary Fillingham.
Nothing listed on the agenda and discussion was not held.
The Legal & Ordinance Committee adjourned at 7:16 p.m.
Community & Industrial Development Committee
Alderman Craig West, Chairman
Update of Activities. Alderman Reed asked for an update on the Ethanol Plant.
David Byerly mentioned that they continue to do primary work at the site, and ground
breaking should be in another 90 -120 days.
The Community & Industrial Development Committee adjourned at 7:17 p.m.
Clerical Committee Meeting 12-14-04
Negotiations, Grievance & Personnel
Alderman Larry Sarff, Chairman
Negotiations -Public Works Contact. City Attorney Ron Weber gave out the revision
of the contract under Section 19.5 Layoffs. Motion and second by Aldermen
HartfordJWest to instruct the City Attorney Ron Weber to draft a Resolution approving
the Public Works Contract for next week's council meeting. Discussion. Alderman Carl
asked if the back pay could be given to the employees before Christmas? City Clerk
Nancy Whites said they would do their best to make that happen. Voice vote, motion
carried unanimously.
The Negotiations, Grievance & Personnel Committee adjourned at 7:20 p.m.
The Clerical Committee meeting adjourned at 7:20 p.m.
Recording Secretary,
Nancy Whites, City Clerk
6