HomeMy WebLinkAbout08-10-2004 ClericalMINUTES
CLERICAL COMMITTEE
City Council Chambers @ Historic Depot
August 10, 2004 - 6:30 p.m.
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Members Present: Aldermen Jim Hartford, Mary Fillingham, Craig West & Larry Sarff.
Other Aldermen Present: Elny Harn, Les Carl, Rick Reed. Alderman Bob Molleck
was absent.
Others Present: Mayor Jerry Bohler, City Clerk Nancy Whites, City Treasurer Patty
Beaird Franzoni, City Attorney Ron Weber, Budget Administrator Julie Smick, Fire',
,Chief John Stanko, Police Chief Donald Edwards, Wastewater Treatment Plant Chuck!,
'Jarvis, Water Treatment Plant Supt. Greg Pollitt, Public Works Director Cliff O'Brien,'
..System Maintenance Bill Terry. Others - Daily Ledger Representative John Froehling,
Video Services Joe Ginger. In the audience were Rod Heinze and Randall Williams.
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Finance Committee
Alderman Jim Hartford, Chairman
Mayor Bohler introduced each Aldermen who chairs one of the committees.
Bills. Motion and second by Aldermen Hartford/Fillingham, all bills properly approved
be referred to council for payment. Voice vote, motion carried unanimously.
Treasurer's Report. Patty Beaird Franzoni, city treasurer, presented a revised report.
The expenditures were $47,174 more than the incoming revenues. The General Fund
has a balance of $969,197.00.
Squad Car purchase -Police Department. Don Edwards had given out a report of
wanting to purchase 3 Ford Crown Victoria squad cars for the patrol division. The new
ones would replace three aging units, a 2001 Crown Victoria with 94,000 miles, a 2001
Crown Victoria with 87,000 miles and a 1998 Crown Victoria (unmarked squad car) with
119,000 miles. The cost based on state bid from Landmark Ford for 2 white units is
$24,454 per unit plus license and title. The 3~d non-white unit will be approximately
$24,650.00 plus license and title. This choice is more do to paint color.
Landmark Ford will take the older vehicles in on trade giving us an allowance of $3,300
for the 2001's and $800 for the 1998. This would bring the total cost for the vehicles to
$53,958.
In addition to the above, they will have to purchase and install striping on two of the cars
for a total cost of $1,014.00; update the lighting equipment for the unmarked unit at a
cost of $613.00; and move the radio equipment from the older units to the new ones at a
cost of $1,200.00.
Clerical Committee meeting 8-10-04
Alderman Sarff asked if one of the Crown Victoria's could become the unmarked car for
one year? Don Edwards answered that the maintenance is around $2,000 a year.
Alderman Sarff said he did not feel that is a bad price compared to $24,650.OU!
Mayor Bohler stated, you have to remember the officer's safety, and what kind of
maintenance that is needed!
Don Edwards gave high remarks about the city's mechanic on maintaining the vehicles.
Alderman Fillingham asked about smaller cars. Don Edwards stated, for two years the
city purchased Chevrolet Impala's, but do to the bulkiness of the officer's equipment
made it difficult to get in and out of the car.
Alderman Reed asked Don if he would be able to get what he wants next year? Don
Edwards answered, if they are available!
Motion and second by Aldermen West/Sarff, to have more discussion at the Council
meeting. Voice vote, motion carried unanimously.
Health/Wellness Diagnostic Testing -Graham Hospital. John Stanko had given each
member a copy of his memorandum. The memo says, during the grant application
process, they worked closely and partnered with Graham Hospital to determine the
required costs. Although individual tests are nominal, the total cost for all required
testing exceeds the threshold amount for seeking bids.
Total costs for all required testing should not exceed $38,000. Grant funds will cover
90% of the costs. In addition, outside funding received will cover approximately 5%
which will reduce the city's share accordingly.
Motion and second by Alderman Sarff/Carl, approval of waiving bids, and the costs of
$38,000 for diagnostic and laboratory testing at Graham Hospital and, referred to Council
for their consideration. Voice vote, motion carried unanimously.
Van Dyke Drive water quality and quantity. Cliff O'Brien mentioned that after
recent complaints concerning water quality on Van Dyke Drive he flushed all the
hydrants and took water samples. The sample results came back with good results.
However, Cliff felt that we were seeing more rust and discoloration. than should be
expected with a water main that is looped. The following day we dug dawn to the main
and cut a sample section out to see if we could ascertain what the problem might be. We
determined that mineralization had occurred inside the water main, thus reducing the
inside diameter of the pipe and causing discoloration of the water. Although the water is
discolored and has somewhat of an odor, the water is potable.
Cliff proposed, the water main in this area by hydraulically cleaned, in accordance with
the Rehabilitation of the Water Mains Manual of Water Supply Practices, published by
the American Water Works Association. City crews and equipment will be utilized on
this project. However, modifications to the City's equipment, such as hoses an nozzles,
Clerical Committee meeting 8-10-04
will be required to effectively complete this project. 'The following cost of $8,500 to
$9,000 will cover all modifications to equipment, fittings and goods for water main, all
street removal and replacement. As you know, Van Dyke Drive is currently on this
year's maintenance program for streets, so urgency in cleaning this main before the
maintenance program starts should be of a timely manner.
If for any reason the cleaning plan does not go as expected, we will return to Council for
an update with other recommendations. We are confident in the cleaning procedures plan
and expect no problems.
Cliff said they will open up the pipe every 400 increments, clean and flush, clean and
flush, and put chlorine in to clean the line. This has to be done to make potable water.
The water tonight is potable. Will shut off the water in the 200 block of Van Dyke Drive
in the West end on Sunday and begin on Monday morning at 8:00 and be done by 12
noon. There will then be a boil order for that night and 2 days.
Alderman Sarff said when he received the call he then found out this has been a problem
for sometime.
Motion and second by Aldermen Sarff/Fillingham, to accept the improvement of water
quality and quantity on Van Dyke Drive and referred to Council for their consideration.
Voice vote, motion carried unanimously.
The Finance Committee adjourned at 7:03 p.m.
Legal & Ordinance Committee
Alderman Mary Fillingham, Chairman
Nothing listed on the agenda and discussion was not held.
The Legal & Ordinance Committee adjourned at 7:03 p.m.
Community & Industrial Development Committee
Alderman Craig West, Chairman
Update of Activities. Craig mentioned that a `Memory Walk' will be held at Wallace
park on August 28 at 9:00 a.m. for Alzheimer Association.
Craig asked Cliff O'Brien/Clark Wilson for an update on IH. Cliff mentioned the crews
will be cutting pipe and the have cleaned out the inside of one of the buildings. The
workers will be there end of this week or first of next week. The asbestos is cleaned out
of 99%. Planning on taking down 2 more buildings, and they will take out remaining
asbestos after the building is down.
Clerical Committee meeting 8-10-04
Alderman Carl asked if the weeds can be taken care of where the Theatre is suppose to
build. Cliff O'Brien said he is waiting on Reynolds Theatre owner, because he will have
to work the ground before they build.
Mayor Bohler said that David Byerly is working with Reynolds Theatre's attorney to
finalize the agreement.
Craig asked Randall Williams who was in the audience to speak about his request.
Randall wants to have a `Poker Run' on August 31St at Players Lounge for Santa's
Friends. The `Poker Run' will cross Route 9 twice.
Motion and second by Aldermen Sarff/Hartford, to have the resolution presented at the
next council meeting. Voice vote, motion carried unanimously.
The Community & Industrial Development Committee adjourned at 7:05 p.m.
Negotiations, Grievance & Personnel
Alderman Larry Sarff, Chairman
Nothing listed on the agenda, and discussion was not held.
The Negotiations, Grievance & Personnel Committee adjourned at 7:05 p.m.
The Clerical Committee meeting adjourned at 7:05 p.m.
Recording Secretary,
Nancy Whites, City Clerk