HomeMy WebLinkAboutUntitledCLERICAL COMMITTEE
October 11, 2005 @ 6:30 p.m.
Historic Depot 50 North 4"' Avenue
Mayor Heinze opened the meeting at 6:30 p.m.
nen present: Aldermen Les Carl, Kevin Meade, Craig West, Larry Sazff.
Aldermen in attendance: Aldermen Jim Hartford, Joe Berazdi, Rick Reed, Eric
ors present: Mayor Rodney W. Heinze, City Clerk Nancy Whites, Economic
~lopment Director Mazk Rothert, Public Works Director Clif O'Brien, Police Chief
old Edwazds, Fire Chief John Stanko, Wastewater Treatment Supt Joe Carruthers,
.r Treatment Supt. Greg Pollitt, System Maintenance Supt. Bill Terry, Maurer Stutz
Keith Plavec, Zoning Officer Clazk Wilson, Joe Ginger -Video Service, Daily
er John Froehling, WBYS Mark Bixler, Journal Staz Brenda Bowen.
Finance Committee
Alderman Les Carl, Chairman
Bills. Motion and second by Aldermen West/Sari~ the bills be sent to the council
meeting for consideration except Ameren CIPS. Discussion. Alderman Berardi asked
for break downs of Bell, Boyd & Lloyd's bills and Vandewalle & Associates by next
council .meeting. Mark Rothert said he would make them available to each of the
Aldermen. Alderman Berazdi questioned why Ameren CIPS is not fixing street lights
when calls have been made several times? Alderman Carl voiced the same concerns.
Voice vote, motion carried unanimously.
Treasurer's Report. Motion and second by Aldermen Sazff/West, to refer the report
to council. Discussion. Alderman Carl said that Kathy would be available to answer
any questions at the council meeting. Voice vote, motion carried unanimously.
Bids for former City Building 210 E. Chestnut Street. Alderman Carl ask if there
were bids received? City Clerk Nancy Whites reported she had not received any. bids.
Alderman Meade wanted to pursue the four individuals who had interest before be given
the opportunity to again submit their offer and we make contact with them if approval by
City Attorney Jim Elson. Alderman Cazl mentioned that if that is not legal, then to have
an auction with those 4 bidders. Motion and second by Alderman Sazff/West, to have
an auction to sell the former city building at 210 East Chestnut Street, and refer to
council. Voice vote, motion carried unanimously.
Bids for the Water Treatment Plant Sludge Removal and Disposal. The following is
the meeting of the Bid opening. Bids were to be opened on October 10, 2005 at 10:00
a.m. in the Directors Room at City Hall. Three bids had been received before 10:00 a.m.
The meeting place was the Directors room at City Hall. Those present in that room at
10:00 a.m. was Public Works Director Cliff O'Brien, Wastewater Supt Joe Carruthers,
Clerical Committee October 11, 2005
contingent upon meeting an alternative application schedule. J & B Waste Applications
provided three different prices to complete components of the overall sludge project and
will be disregazded. Both Merrell Brothers and J & B Waste Applications bids did not
meet the requirements of Section 0010 -Instructions to Bidders of the Contract
Documents. Section 00100, Part 1, 1.01 states that the term "Successful Bidder" means
the lowest, qualified, responsive and responsible bidder to whom the OWNER makes an
award. Both Bidders responded with Bids, but were not responsible in our opinion.
Enviromark did not deliver their bid until after 10:00 a.m. and is being disregazded per
Section 00020- Invitation to Bid of the Contract Documents. Section 00020, Part 1, 1.03
A. states that sealed bids will be received by the City Clerk until 10:00 a.m. on Monday,
October 10, 2005.
The other contractor, Leander Construction Inc., Bid Price is significantly above the
budgeted amount of $700,000. Therefore, we recommend the City not award this project
at this time and re-bid the project with an extended application period to the end of next
year. Keith also mentioned that we need to get some of the sludge work done on the
digester.
Motion and second by Aldermen
bidders to move the project along.
motion carried by voice vote.
Motion and second by Aldermen
Treatment Plant, and to bid in the
The motion carried by voice vote.
Sazff/West, to allow preliminary work be done by
and refer to council for their consideration, The
Sazff/West, to reject the bids for the Wastewater
spring of 2006 referred to council for consideration.
Garbase Truck -Depreciation Account. Alderman Carl mentioned that the funds
have never been added to the Depreciation Account. City Treasurer Kathy Luker has
talked with the city's auditor of how to handle the past funds. Motion and second by
Aldermen CarUSazff, to allow the city treasurer to deposit the funds in the Depreciation
Account from the Gazbage collection fund of the Water Bills. The motion carried by
voice vote.
The Finance Committee adjourned at 6:58 p.m
Legal & Ordinance Committee
Alderman Kevin Meade, Chairman
Status of stolen computer in former mayor's office. Police Chief Donald Edwards
mentioned that the State Police have conducted their investigation. Don mentioned that
they have not sent anything to them at this time, and he is not comfortable given out any
information. Alderman Berazdi wanted to know why the state's attorney office has the
information? Mayor Heinze answered the question, this is still under investigation and
the office of State's Attorney John Clark will get back with me when it is cleared.
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Clerical Committee October 11, 2005
Public Works comprehensive update on current process of Water/Sewer project.
Alderman Berardi mentioned that at the Public Works,Water & Sewer commmttee
meeting on October 25 Keith Plavec, Joe Carruthers, Clif O'Brien, Greg Pollitt will
explain the water and sewer project.
Update of Activities. Alderman West highlighted the following: The Traditional
Committee met recently. They will meet again next week.
Walgreens are clearing the lots on North Main and Vine Street for the new Walgreens
Store.
A lot on the corner of North Main and Birch Street has been cleazed for the construction
of a Dairy Queen.
Coming up will be apancake/sausage dinner at the Canton America Legion. The event
is to support the Veterans organizations and the funds will be used to send care packages
to Iran and Iraq for Christmas.
TRIPPS will be holding a "Beer Gazden License" for a fundraiser of Jeremy Grove who
was burned in a fire at Hicksgas. The event will be held on Sunday, October 16.
Public Works Director Clif O'Brien reported that street work will begin tomorrow and
hope to be done in 6 days.
The Community & Industrial Development Committee adjourned at 7:20 p.m.
Negotiations, Grievance & Personnel Committee
Alderman Larry Sar, ff, Chairman
Nothing listed on the agenda and discussion was not held.
The Negotiations, Grievance & Personnel Committee adjourned at 7:21 p.m.
The Clerical Committee adjourned at 7:21 p.m.
Recording Secretary,
G~/1~
Nancy Whites, City Clerk
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