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HomeMy WebLinkAbout10-25-2005 Mechanical COmmitteet MECHANICAL MEETING October 25, 2005 @ 6:30 p.m. Historic Depot 50 North 4t6 Avenue ldermen in attendance: Jim Hartford, Joe Berazdi, Rick Reed, Eric Schenck. Absent None. ether Aldermen in attendance: Les Carl, Kevin Meade. Aldermen absent -Larry f, and Craig West. ers in attendance: Mayor Rodney W. Heinze, City Clerk Nancy Whites, City ~rney Jim Elson, Economic Development Director Mark Rothert, Police Chief Donald ~azds, Fire Chief John Stanko, Public Works Director Cliff O'Brien, Wastewater ~tment Supt. Joe Carruthers, Water Treatment Supt Greg Pollitt, System Maintenance t. Bill Terry, Maurer Stutz Inc. Keith Plavec, Zoning Officer Clark Wilson, Joe ;er's Video Service. Others in audience Daily Ledger John Froehling, WBYS Mark er, & Tony, Journal Star Brenda Bowen, and Mr. Livers. Public Safety & Traffic Alderman Eric Schenck, Chairman Potice Report. Police Chief Donald Edwards said he has added on to his monthly report the yeaz to dates also. Fire Report. Assistant Chief Bonnie Cremer had put together the MAVIS report to send those who went to New Orleans. Fire Chief John Stanko reported she had the report ready in 5 hours. Alderman Meade asked about the leaf program. Public Works Director Clif O'Brien mentioned that this program would begin when most of the leaves have fallen and will be during the week of your gazbage pickup. The Public Safety & Traffic committee adjourned at 6:38 p.m. Streets & Garbage Alderman Jim Hartford, Chairman Nothing listed on the agenda, and no comments were made. The Streets & Gazbage committee adjourned at 6:39 p.m. Lake, Buildings & Grounds Alderman Rick Reed, Chairman Mechanical Committee October 25, 2005 Illinois Municipal League. Alderman Carl mentioned the Illinois .Risk Management Association has sent the City a renewal which is effective December 31, 2005 to December 31, 2006. Total contribution is due December 16, 2005 at a total of $355,423.00. The City has 2 options for payment. ANNUAL PAYMENT OPTION: Pay by: December 16, 2005 Annual Payment $355,425.00 -OR- S 1 % of Annual Payment $181,265.73 51 % Balance due by June 16, 2006 EARLY PAYMENT OPTION: Pay by: November 18, 2005 Annual Payment with 2% Discount $348,314.54 -OR- 51 % of Annual Payment $177,640.42 51 % Balance Due by June 16, 2006. Motion and second by Aldermen Hartford/Reed, accept the Early Payment Option, to be paid by November 18, 2005 with 2% discount and 51 % Annual Payment of $177,640.42, and 51% Balance Due of the same amount by June 16, 2006, and referred to council for their consideration. Discussion. Alderman Carl mentioned this is a $3900 savings. Alderman Schenck adked how was this paid last year? Alderman Carl said was paid in December & June with no savings. Alderman Schenck wanted to know how much was budgeted? Alderman Carl answered, $355,000 and the cost will be less than the budget amount. Motion carried by voice vote. Alderman Carl mentioned the Minimum Maxi Plan and gave a scenario of how the Plan works. Lets say our premiums are $200,000. We set a limit amount, if it does not reach that limit, and we take this Plan, our payment is reduced by the amount by 20%. If it exceeds the Plan, then they'll add 20% to the premium. Alderman Carl recommended the City not enter into the Minimum Maxi Plan. It was recommended the City not participate into the Plan as we cannot afford the risk. The City has save money the last 3 out of 4 years. Alderman Carl further added that he believes a $100,000 Workman's Comp claim is being protested. 2 Mechanical Committee meeting October 25, 2005 Motion Alderman Reed to add on the agenda, the transferring property at the Canton Lake area of Lot 14 in Lakewind. Alderman Reed said this was brought to him by Maloof Realty this afternoon. City Attorney Jim Elson reported that it takes the City Council's consent to transfer this property. Alderman Reed mentioned that Bernice Ludlum is selling to Gene, Mazc & Kathy Churchill on December 16. Motion and second by Aldermen HaztfordBerazdi, to allow the transfer for Bernice Ludlum of Lot 14 in Lakewind to Gene, Mazk & Kathy Churchill, referred to council for their consideration. The motion carried by voice vote. The Lake, Buildings & Grounds committee adjourned at 6:47 p.m. Public Works, Water & Sewer Alderman Joe Berardi, Chairman Aeenda Public Works. Alderman Berazdi stated that after 6 months on the council there has been some ups and downs. Anyone looking to run for Alderman will have to face some of the things we've had to face. To some it might be intimidating for these meetings to be televised. Alderman Berardi complained about the news media not reporting the news correctly. And stated he had some problems in his campaign with the Ledger. From this he said he had received a letter from Daily Ledger Publisher Scott Koon that said, "if you think I'm on you now, wait until you are elected." Alderman Berardi considered the letter a threat. Don Inmon safety/new violations inspection. Alderman Berardi ask the City Attorney for information as to "has it gone away" on this issue. He was referring to the Don Inmon, West Locust Trailers, and the Nelson Building. City Attorney Jim Elson commented the Don Inmon case is moving slowly, but some significant things aze taking place. West Locust safety hazard/new violations inspection. City Attorney Jim Elson said a court heazing is scheduled for November 4. Elm Street Rehab -PUD. Alderman Berazdi said that Bill, Diane and Wesley Carruthers started a trend. They have been painting and fixing up their building. They want to know if they can change the structure because of the PUD? Zoning Officer Clark Wilson said under the Building Site and Operation those structures fall under non- conforming use. The PUD does not come in to play as the azea is not more than an acre in size. Alderman Berardi mentioned that he appreciates the work that has been done. Old K Mart Store Rehab. Alderman Berazdi said he had calls of concerns that the former K Mart Store was going to be a halfway house. Alderman Berazdi figured this 3 Mechanical Committee meeting October 25, 2005 rumor got started because the Department of Corrections, their juvenile department is breaking away from the adult portion of the prison. Heating/Air Conditioning at City Hall. Alderman Berardi ask City Clerk Nancy Whites how many bids were received? Nancy said one bid was received. Motion and second by Aldermen Berazdi/Hartford, to have the city clerk open the bids. Discussion. Alderman Berardi ask Clif O'Brien to give a report of who received the information to bid. Clif reported that this was advertised in the Daily Ledger 3 times, and notices were sent out to those advertising this type of work. Alderman Berardi said then you did notify above and beyond? Clif said they did. The motion carried by voice vote. The bid was from GM Mechanical of Canton, Illinois, in the amount of $145,000 with a Cashier's Check accompanying the bid of $14,500, which is 10% of the bid. Motion and second by Alderman Hartford/Schenck, send to staff, and report back at the next council meeting. Discussion. Alderman Berazdi said if this bid is sent to staff it will be November, then it would be December before delivery. Alderman Berazdi wants Keith Plavec, Clif O'Brien, Alderman Carl, and an engineer from Maurer Stutz to review the bid and wants this to be considered in the motion. Alderman Meade mentioned that normally bids aze referred to staff, and they make their recommendations to council. Clif O'Brien said he would sit down with Keith Plavec, Alderman Cazl and GM to review the bid on what we would be receiving. Alderman Reed wants to be able to use what can be used as he said sounds like total replacement. The motion carried by voice vote. Nelson Building. City Attorney Jim Elson mentioned he did some reseazch this afternoon and ran into something that alarms him. And that is the question of constitutionally of the administrative seazch warrant procedure. Alderman Berazdi ask if it would be appropriate for Clark Wilson to give his report? Jim Elson said he would rather not as the case could be in litigation. CADC Development/IH Site. Alderman Berazdi said he figures what they aze about figures into what might happen at IH. He asked Economic Development Director Mazk Rothert to give a report. Mazk said he met with the Economic Transitional Committee last Wednesday. They have been meeting over the last two weeks and will meet tomorrow. We aze talking of what we want here. Making good progress. Hoping to make some good recommendations in the next couple weeks and months. Public Forum on HCH -Report. Alderman Berazdi mentioned that the owner of HCH Jamie Stevenson and Jack Hall answered questions concerning the Health Insurance Program of the City's. Everybody believes they learned something at that meeting. Alderman Hartford said it was a good presentation. He also said he wished more of the public was there. 4 Mechancial Committee meeting October 25, 2005 Comprehensive update of Water/Sewer Project. Keith Plavec of Maurer Stutz Inc. gave a slide presentation. CITY OF CANTON Wastewater Project Update and Wastewater Treatment Facility Design. Wastewater Projects Update Sludge Study -Complete Sludge Removal - 2006 Kilroy Lift Station Design - In Progress Kikoy Lift Station Bidding and Construction -Spring 2006 Wastewater Treatment Facilities Design -November 2005 Wastewater Treatment Facilities Bidding and Construction -Spring 2006 Keith said Maurer Stutz Inc. would be at November 7 meeting with a proposal. Bradley Corner Life Station Bidding/Construction -Spring 2006 Sanitary Sewer Collection System Improvements -Spring 2006 West Side Wastewater Treatment Facility Design Current Average Design Flow =3.43 mgd per day Current Peak Design Flow =8.34 mdg per day Future Average Design Flow =4.99 mgd average per day, this could save the city $5,000 to $10,000 a year Future Peak Design Flow =8.34 mdg West Side Wastewater Treatment Facility Design Scope of Work Modification/Additional Bar Screen Rehabilitate Grit System Keith said the City to modify several projects to be their own project manager Rehabilitate/Replace Raw Sewage Pumps New Extended Aeration System (primary treatment component) Convert and Upgrade Aerobic Digestion System Modification of Return Activated and Waste Activated Sludge Pumping Stations 5 Mechanical Committee meeting October 25, 2005 West Side Wastewater Treatment Facility Design Scope of Work (Cont.) Recondition secondary Clarifier's (4 total) Rehabilitation/iJpgrade/New tertiary Filter's Keith stated when completed the City will be in compliance with 4.99 requirement New Excess Flow Disinfection System New Process Control/Laboratory Building Rehabilitate Maintenance Building When completed the building will be return to former use Improvements to On-site Storm water Control Rehabilitation/New Belt Filter Press Keith mentioned that the New Extended Aeration System will be moved back farther due to the smell. The Anaerobic Digesters Conversion to Aerobic Digesters they are currently being worked on Keith said. The City will be taking both digester lids off this Thursday. The Primary Sedimentation Tank Conversion to Aerobic Digesters, because of moving other parts will have to extend piping and have to look at the pumps. The Return Activated and Waste Activated Pumping Stations. Keith said the city is the Project Manager for cost saving. The Tertiary Filters. Keith said expanded to meet the 4.99 capacity. Keith was thanked for his presentation of a very well put together slide show that was done with the help of Clif O'Brien, Joe Carruthers and Keith Plavec. The Public Works, Water & Sewer committee adjourned at 7:35 p.m. Recording Secretary, 6~~~~~~1. U ~-~~~~~ Nancy Whites, City Clerk 6