HomeMy WebLinkAbout06-08-2010 Clerical Commitee Meeting MinutesCLERICAL COMMITTEE
Tuesday June 8th, 2010 - 6:30 p.m.
Donald E. Edwards Way
50 North 4th Avenue Canton IL 61520
Aldermen in attendance: Rick Reed, Dave Pickel, Jorge Rivero, Jim Hartford, Larry Sarff, Eric
Schenck, Craig West, and Gerald Ellis
Others in attendance: Mayor Kevin Meade, City Clerk Diana Tucker, City Treasurer Aaron
Anderson, City Attorney Chrissie Peterson, City Administrator Jim Snider, Clif O'Brien Public
Works Director, Deputy Police Chief Rick Nichols, Keith Plavec of Maurer Stutz Inc., Joe Ginger
Video Services. SRPED Mark Rothert
In the audience: Dan Oaks
News Media- John Froehling from Daily Ledger.
Finance
Alderman Eric Schenck, Chairman
BILLS
Motion and second was made by Aldermen Sarff/Pickel to send the bills to Council for
consideration. Motion carried by voice vote and was unanimous.
TREASURER'S REPORT
City Treasurer Aaron Anderson distributed a new format for a Treasurer's report that is more
detailed than the previous report. The new report is six pages in length:
Page 1 is the statement of cash flow. This page shows the various funds and the cash flow
individually.
Page 2 is the schedule of investments. This page breaks down the various accounts and
balances. This page not only makes it more comprehensive for the Council, but will also help
auditors during their process. The depreciation account balances were left out in error, but
Aaron stated that this would be corrected next month.
Page 3 is the property tax receipts recap. This shows how the funds are allocated to the various
funds.
Page 4 is the special revenue funds recap- mainly the water/sewer bond fund and the TIF-IH
fund. The report breaks out the amounts with projects the City is currently engaged in. The
report also shows ending balances in the bond checking account and the TIF-IH account.
Page 5 is the budget comparison report. This report outlines the various funds in relation to the
budget. This report tracks strictly revenue and expenditures
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Page 6 is the City of Canton grant receipts recap. This report itemizes the various grant funds
and will list monthly amounts for each fund.
Mayor Meade asked when the City would see property tax money being sent to the City. Aaron
reported that the City received some in May, and typically funds are received monthly up to the
month of December.
Motion and second by Aldermen Sarff/Picket to send the Treasurer's report to Council for
consideration. Motion carried by voice vote and was unanimous.
MFT- STREET/SIDEWALK REPAIR
The following information was distributed and discussed during the finance committee meeting
by City Engineer Keith Plavec and Public Works Director Clif O'Brien.
FY 2010/h'Y 1011 Budeet:
• I7uting our planning session, we reccnnrnended budgeting the i'atlowing from the
f`ity's Motor Fuel Tax (M.FT) Account:
0 2010 MFI"Maintenance I'ragram = ti4S0,(K)0
r., Ash Sheet (IS`~ to 20"~ Ave.) Design = $60,000
e Ash Su-eet (15`h to 20~' Ave.) Construction =$215,0()0
a II., k.t. 78 Sidewalk Reimhutsenrent to IDC~T =- $25,056
• Suhtatal = $75(1,05(1
MF'T Account:
• C)ver the past 1.2 months, the Ctty's MT~T' Account has been creclitecl approxitnatcly
S2fi,683.18 per month.
• Cun:ent MFT T3alance -~ x;413,903.25
• MFT' Balance T'rojc:cted at end of 2010 = $152,347.52
• Projected MFT Maintc;nattce Prt:tgram #'ar 201 I = $150,000
• See Attached Transpartatian Funding Spreadshexr
Rc~a~lwgy f'rirTt itrI,ul~tr
• Roads were originally evatuatedrn 20()5. ('reared a roadway plan far 2005, 20(:)6,
2(X37, 2.0)08
• All 2005 rand 2006 Designated Road Cotrtpletx;d
+ 2007 Designated Road Projects Remaining = 572,890
+ 2008 Designat:c;ci Raad T?rcfject. Remaining = $354,332
• 2(309 Designated Road Prgject Remaining = $521,363
• Projects added in 2(370 = $463,693
• Istitnated Cos[ [o Carnplcte all Projc;cts Currently t:m T..ist = $1,412,387
• See Attached Sheet showing roadways need'uag maintenance
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Kecommendations:
a Linn Street (.Main Street. t.v 5`h Ave.)
^ Mill and overlay
• Estimated Construction Cvst = $225,14.86
a Main Street (Maple Street tv Linn Street,)
• Mill and Overlay
^ Estimated Construction Cast = 5248,842.44
a Engineering (5°0)
^ Estimated Cori = $23.699.ti 1
a TotaX MFT Funding =.$497,691.91
• TIF' Proje4ts:
a Elm Street Pavement Marking (1" Ave. to _5`t' Ave.)
^ Estimated Cvnstnictivn Cost = $IS,Ot)O
a Chestnut Street Pavement Marking (l"Ave. to S`t' Ave.)
^ Estimated Cvnstruction Cast = $15,00t1
o Alley Behind American CTrilte
Estimated Constructivn Cost = $14,00t}
ca Engineering (5%n)
^ Estimated Cast =$2,20()
a Total TXi!~' FuruXing = $4~i;ZOf1
• Cer7eral Fund Prc:~; ei cla:
n Sidewalk 50/50 Matching Prvgratn
^ Available C"unds = $5,0{)0
a TotaX GeneraX Funds = $S,Of1t1
Keith Plavec distributed a spreadsheet to list MFT projects from 2007-2010 that is not yet
completed. The total estimated cost to get the street program where we need to be is 1.4
million dollars.
Alderman Schenck discussed the possibility of a tax increase to raise the revenue source for our
street programs. The possibility of a % or %: % increase could provide additional revenue for the
street program. City Administrator Jim Snider stated that a list could be created to see what
projects would be needed -along with the cost. The City could then provide calculations to see
what percentage of a tax increase would be needed, and the Council could further discuss this
issue next week.
Keith Plavec stated that he would put together the IDOT paperwork and resolutions and the
Council could give final approval.
Motion and second was made by Aldermen Sarff/Rivero to accept the recommendation of City
Engineer Keith Plavec as presented for a resolution.
Motion carried by voice vote and was unanimous.
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POLICE VEHICLE REQUEST
Deputy Chief Rick Nichols reported the following:
In accordance with your Police Department's Fleet Plan I am requesting to replace one marked
police vehicle and one Chief's vehicle. This new marked police vehicle will take the place of a
2005 Ford Crown Victoria with approximately 106,000 miles. I am requesting to purchase a
new 2009 Ford Crown Victoria Police Interceptor Package. There are currently no known 2010
models available and the release date and price of the 2011's are unknown. The majority of our
fleet is comprised of Ford Crown Victoria Police vehicles; their performance has been proven
over the past several years. Therefore, I am requesting to purchase a 2009 Ford Crown Victoria
Police Interceptor Package at a cost of $21,245.00, which includes title and registration fees.
Morrow Brothers Ford will give atrade-in value of $1900.00 for the 2005 Ford Crown Victoria
for a final cost of $19,345.00. There is also an anticipated $600.00 fee for adding the black and
white paint theme we currently use. The amount budgeted for the purchase of a new vehicle is
$22,400.00. This new vehicle will come in $2455.00 under budget.
The current Chief's vehicle is a 2001 Ford Taurus with approximately 60,000 miles. The City
Mechanic has completed a check of the car and suggested it be traded for an updated vehicle.
This suggestion was based on current and forthcoming mechanical problems he believes are
inevitable. I am requesting to purchase a 2010 Dodge Charger. We feel that because of
availability and local dealer support, this is the best vehicle that suits the need of your police
department. The life expectancy of this vehicle would again be eight or nine years, the same as
the current Ford Taurus. Therefore I am requesting to purchase a 2010 Dodge Charger from
Hossler Auto Plaza. The cost of the vehicle is $19,170.00, which includes $95.00 for title and
license fees. They are giving atrade-in allowance for the 2001 Ford Taurus of $2800.00 for a net
cost of $16,370.00. There is $12,000 budgeted for an administrative vehicle. The remainder of
$4370.00 will be obtained from the vehicle fund. This price is $112.00 under the State bid from
Thomas Dodge in Highland Indiana.
I respectfully request authorization to purchase one (1) 2009 Ford Crown Victoria Police
Interceptor Package from Morrow Brothers Ford for a total cost with title, registration, and
trade in of $19,945.00. I would also request authorization to purchase (1) 2010 Dodge Charger
from Hossler Auto Plaza for a total cost with title, registration, and trade in of $16,370.00.
These are both budgeted expenses in category 503 of the budget.
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Motion and second by Aldermen Schenck/Rivero to approve the purchase of the 2009 Crown
Victoria and send to Council for consideration.
The motion carried by voice vote and was unanimous.
Motion and second was made by Alderman Schenck/Picket to approve the purchase of the 2010
Dodge Charger from Hossler Auto Plaza.
Discussion: Alderman Sarff stated that he does not support the purchase of the 2010 Dodge
Charger. The trade-in of the 2001 Ford Taurus is only receiving $2800.00 and the vehicle only
has 60,000 miles. Alderman Sarff explained that the purchase of a new vehicle could be
revisited later in the year, and funds could be reviewed at that time to see if money is available.
Deputy Chief Rick Nichols explained that the request was made due to the current vehicle
having mechanical problems. The mechanic expressed concerns about the life expectancy of
the vehicle, and thought it would be best to replace the vehicle while the car could receive the
trade-in value being allowed.
Alderman Reed asked to have information from the mechanic that would itemize the
mechanical problems of the 2001 Ford Taurus. Alderman Rivero agreed with Alderman Reed
and Sarff.
City Administrator Jim Snider will request a mechanical report on the 2001 Ford Taurus and he
will email the information to everyone for further discussion next week.
The Motion failed to pass
PURCHASE OF LAPTOP COMPUTER FOR CITY CLERK
City Administrator Jim Snider reported that the Clerk will be purchasing (by spending limits of
the Mayor) a laptop computer to assist with the minute taking of the meetings. The cost of the
computer was approximately $880.00 without the additional cost of the software. The total
cost was approximately $1280.00. This was discussed during the budget preparation, and falls
under the $1500.00 spending limit of the Mayor. Jim Snider recommends the purchase of the
laptop computer with Tim Buk Tech.
Motion and second was made by Alderman Sarff/Rivero to allow the purchase of the laptop
computer and not require further Council action.
The motion carried by voice vote and was unanimous.
The Finance Committee adjourned at 7:15 p.m.
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Legal & Ordinance
Alderman Dave Pickel, Chairman
RESOLUTION ASCERTAINING THE PREVAILING RATE OF WAGES
City Attorney Chrissie Peterson reported that every June the City is required to pass a resolution
for setting the prevailing wage rate. The prevailing rate was distributed for review.
Motion and second was made by Alderman Schenck/Sarff to forward the resolution to Council
for consideration.
The motion carried by voice vote and was unanimous.
CITY CLERK ORDINANCE
AN ORDINANCE AMENDING CHAPTER 9 (CITY CLERK) OF TITLE 1 (ADMINISTRATION) OF THE
CANTON MUNICIPAL CODE
WHEREAS, Chapter 9 (City Clerk) of Title 1 (Administration) establishes the duties of the
City Clerk's office; and
WHEREAS, said section has not been updated since 1959-1960; and
WHEREAS, the City Clerk's statutory duties are established per Section 5/3.1-35-90 of
the Illinois Municipal Code; and
WHEREAS, pursuant to 65 ILCS 5/3.1-35-90 the City of Canton, acting through its City
Council, is authorized to assign additional duties to the City Clerk; and
WHEREAS, the City Council has determined that it is necessary to amend the Canton
Municipal Code to more accurately reflect the statutory duties of the Clerks' office, as well as
the day-to-day needs of the City.
NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Canton, Illinois, as
follows:
That Chapter 9, Title 1 of the Canton Municipal Code is hereby amended to read as follows:
Chapter
CITY CLERK
1-9-1: OATH, BOND:
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The city clerk, before entering upon the duties of his/her office, shall take the oath
prescribed for other city officers, and shall execute a bond to the city in the penal sum
of fifty thousand dollars ($50,000.00) with such sureties as may be approved by the city
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council, conditioned for the faithful performance of the duties of his/her office, and the
payment over of all monies that may be received by him as city clerk to the proper
officer or officers, according to law and the provisions of this city code; which bond shall
be filed with the city treasurer.
1-9-2: OFFICE, OFFICE HOURS:
The clerk shall keep his/her office at the city hall, or at such other place as the council
may direct and his/her office hours shall be from eight o'clock (8:00) A.M. until twelve
o'clock (12:00) noon and from one o'clock (1:00) P.M. to five o'clock (5:00) P.M. from
Monday through Friday of each week.
1-9-3: KEEP MINUTES; SERVE NOTICES:
The clerk shall attend all meetings of the council and shall keep in a suitable format, to
be styled the "record of the city council", a full and faithful record of its proceedings.
He/she shall issue and cause to be served upon all aldermen, notices of all special
meetings of the council; also notices to members of the different committees of that
body, and to all other persons whose attendance may be required before any such
committee, when so directed by the chairman thereof or required under the Illinois
Open Meetings Act.
1-9-4: CORPORATE SEAL, DOCUMENTS:
The clerk shall be the keeper of the corporate seal, to be provided under the direction of
the council and all papers and documents belonging to the city; and copies of all papers
and documents duly filed in his/her office, and transcripts from the records and files of
his/her office, certified by him/her under the corporate seal of the city, shall be
evidence in all courts in like manner as if the originals were produced.
1-9-5: RECORD ORDINANCES:
The clerk shall record and properly index in a book used exclusively for that purpose and
in electronic format, all ordinances passed by the council, and at the foot of the record
of each ordinance so recorded he shall make a memorandum of the date of the passage
and of the publication or posting of such ordinance, which record and memorandum, or
a certified copy thereof, shall be prima facie evidence of the passage and legal
publication of such ordinance for all purposes whatsoever.
All ordinances which shall be passed after the adoption of the city shall be numbered,
consecutively by the city clerk beginning with number 1, before being recorded or
published, whether the same be a general or special ordinance.
1-9-6: PUBLICATION OF ORDINANCES:
All ordinances imposing any fine, penalty, imprisonment or forfeiture, or making any
appropriation, shall: a) be printed in book or pamphlet form, published by authority of
the council, or b) be published at least once, within ten (10) days after passage, in a
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newspaper published in the city. No such ordinance shall take effect until ten (10) days
after it is so published except that an ordinance imposing a municipal retailers'
occupation tax or effecting a change in the rate thereof shall take effect on the first day
of the month next following the expiration of the ten (10) day publication period.
However, ordinances establishing rules and regulations for the construction of buildings
or any part thereof, or for the development or operation of camps accommodating
persons in house trailers, house cars, cabins or tents, where such rules and regulations
have been previously printed in book or pamphlet form, may by their terms provide for
the adoption of such rules and regulations or portions thereof by reference thereto
without further printing, or publication, if not less than three (3) copies of such rules
and regulations in book or pamphlet form have been filed in the office of the clerk for
use and examination by the public at least thirty (30) days prior to the adoption thereof.
All other ordinances, resolutions and motions shall take effect upon their passage unless
they otherwise provide.
1-9-7: DELIVER PAPERS:
Said clerk shall, without delay, upon the adjournment of each meeting of the council,
deliver to the several committees of that body, and to the officers of the corporation, all
petitions, communications, reports, resolutions, orders, claims and other papers,
referred to those committees or officers by the council. He/she shall also, without delay,
deliver to the mayor all ordinances or resolutions in his/her charge, which may require
to be approved or otherwise acted upon by the mayor.
1-9-8: PREPARE OFFICIAL PAPERS:
Said clerk shall prepare all commissions, licenses, permits and other official documents
required to be issued by him/her, under the laws and ordinances of the city, and shall
attest the same with the corporate seal; and he/she shall in like manner attest all deeds
for the sale of real estate owned and conveyed by the city.
1-9-9: APPOINT DEPUTY:
He/she may, when authorized by the council, appoint one deputy clerk, who shall have
the power and duty to execute all documents required by any law to be executed by the
clerk, and affix the seal of the clerk thereto wherever required. In signing any document
a deputy clerk shall sign the name of the clerk followed with the word "by" and the
deputy clerk's own name and the words "deputy clerk". The powers and duties herein
described shall be exercised only in the absence of the clerk from the place where the
clerk's office is maintained, and only when either written direction has been given by
the clerk to such deputy to exercise such power, or the council has determined by
resolution that the clerk is temporarily or permanently incapacitated to perform such
function. When duly authorized as herein provided the signature affixed by any such
deputy in the manner herein prescribed on any document, including, but not limited to,
contracts, bonds, or other obligations of the city, such document shall have the same
effect as if the documents so executed had been signed by the city clerk in person.
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1-9-10: POSTELECTION NOTICES:
The clerk shall procure the necessary poll books, tally sheets, blanks, stationery and
other necessary supplies for conducting city elections, and superintend the posting and
publishing of the specimen ballots and the cards of instruction, and deliver the ballot
boxes, poll books, blanks and supplies to the judges of election.
1-9-11: NOTIFY ELECTED PERSON:
It shall be the duty of the clerk, within five (5) days after the result of the election is
declared, or appointment is made, to notify all persons elected or appointed to office, of
their election or appointment, and unless such persons shall respectively qualify within
ten (10) days after such notice, the office shall become vacant.
1-9-12: RECORDS OF CITY BONDS:
The clerk shall keep in his/her office, in a book or books kept expressly for that purpose,
a correct list of all the outstanding public official bonds of the city, showing the number
and amount of each, for and to whom said bonds are issued; and when any city bonds
are purchased, or paid, or cancelled, said book or books shall show the fact.
1-9-13: REMOVAL OF RECORDS, PAPERS FROM OFFICE:
The clerk shall not allow any books, records or papers or other instruments of writing to
be taken out of his/her office, by any other person than himself, the mayor, aldermen
and the city attorney, or upon the order of a court of competent jurisdiction, or the
council.
1-9-14: CLAIMS AGAINST CITY:
All claims whatsoever against the city, except for salaries and wages of city officers and
workmen, shall be filed in the office of the clerk, on or before the first day of the month
in which said claim is presented. All claims not so filed shall be laid over by the clerk
until the provisions of this section have been complied with.
1-9-15: PROCESSING OF WARRANTS:
Said clerk shall process purchase orders and invoices; verify purchase orders with
invoices; research invoice discrepancies; process and distribute payments as requested.
1-9-16: RECORD OF ELECTIONS, APPOINTMENTS:
He shall keep a record of the election, or appointment and confirmation, of all officers
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of the city, and said record shall be so ruled and headed that the same shall exhibit the
name of the officer elected or appointed, the date of confirmation or election, the date
of commission, and the date of deaths, resignation, removal or expiration of term of
office, with a column for remarks.
1-9-17: RECORDS TO SUCCESSOR:
He shall carefully preserve in his/her office all books, records, papers, maps and effects
of every description belonging to the city or appertaining to said office, and not in the
actual use and possession of other city officers, and upon expiration in any way of
his/her official term, he/she shall, on demand, deliver all such books, records, papers
and effects to his/her successor in office.
1-9-18: OTHER DUTIES:
In addition to the foregoing duties, the clerk shall perform all such other and further
duties pertaining to his/her office as are or may be imposed upon him/her by ordinance
or resolution of the council. This shall specifically include providing back-up support to
the City Treasurer in times of absence or emergency, when requested by the City
Administrator or Mayor.
1-9-19:FEES:
The clerk shall be allowed to charge and receive, for the following services, fees, as
follows:
(A) For making copies pursuant to the Freedom of Information Act, for black and white,
letter or legal sized copies (8 %2 X 11 or 11 X 14) $.15 per page after the first fifty pages.
For color copies or abnormal sizes, the Clerk can charge the actual cost of reproduction.
(B) For making electronic copies pursuant to the Freedom of Information Act, the actual
cost of the recording medium.
produced on CDs, the public body may only charge the actual cost of purchasing the1-9-
20: FEES TO CITY TREASURER:
The clerk shall keep a full, true and correct account of all the fees and emoluments of
his/her office, collected or received by him, also of all monies or revenues, of the city
collected or received by him, and shall at least once a week, pay the same over to the
city treasurer, and take a receipt therefore. He shall also make out and present to the
council a semiannual report, on the first Tuesday of May and November of each year, of
all fees and emoluments of his/her office, and of all revenues of the city received by him
during the half year ending at the time of such report. Said report shall be verified by
affidavit, and shall show the manner in which such fees, emoluments and revenues
accrued.
1-9-21: REGISTER OF LICENSES:
The clerk shall keep a register of all licenses issued, in consecutive numbers
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commencing with number one at the commencement of each fiscal year, which register
shall show the date of the issue of each license; the name of the person to whom issued,
the nature of the business to be conducted under such license, the date of expiration,
the number of the city treasurer's receipt in exchange for which the same was issued,
and the amount of such receipt, all in proper columns, and with appropriate indices for
convenient inspection. He shall notify in writing all parties holding licenses not less than
ten (10) days before the expiration of the same, of the date of expiration; and it is made
his/her special duty to attend to and see that all license revenue, to which the city is
entitled, is collected in a prompt and efficient manner.
1-9-27: PAYROLL
Upon receipt of a written record of each employee's time at work, the City Clerk shall
complete payroll for each employee certifying their weekly time, amount of wages and
accurate deductions. The City Clerk shall routinely receive training on any payroll
system the City uses and shall at all times maintain records detailing wages and accurate
deductions.
1-9-22: IMRF REGISTERED AGENT
When so designated by the Council by Resolution, the Clerk shall serve as the authorized
agent for the Illinois Municipal Retirement Fund and complete all duties set forth in the
IMRF Act (40 ILCS 5/7-135) on behalf of the City.
1-9-23: FOIA AND OMA OFFICER
(A) When so designated by the Council, the Clerk shall serve as the Freedom of
Information Act Officer per 5 ILCS 140. The FOIA Officer will receive requests for
records, ensure that the public body response to the requests in a timely fashion and
issue responses under FOIA. The FOIA Officer also develops a list of documents or
categories of records that the public body shall immediately disclose upon request.
(B) When so designated by the Council, the Clerk shall serve as the Open Meetings Act
Officer per 5 ILCS 120 and undergo the appropriate training as required by the Act.
1-9-24:
INSURANCE The Clerk will be responsible for the coordination and clerical oversight of
the City's insurance policies, including, but not limited to health, dental, life, worker's
compensation, property/casualty and portable equipment insurance. The clerk will
serve on the health insurance committee and coordinate the City's wellness program.
The Clerk will be a liaison with the Park District and Library Board as long as the entities
continue to participate with the City in a health insurance plan.
1-9-25: HUMAN RESOURCE
The Clerk shall be responsible for the clerical oversight of the City's human resource
functions for new, existing and exiting employees that includes, but is not limited to,
processing application and tax forms, maintaining personnel files, assisting with benefit
plans and retirement processing through IMRF.
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PASSED by the City Council of the City of Canton, Illinois and approved by the Mayor
thereof this day of , 2010, upon a roll call vote as follows:
AYES:
NAYS:
Motion and second was made by Alderman Sarff/Rivero to send the ordinance to Council for
consideration.
The motion carried by voice vote and was unanimous.
HANDICAP PARKING REQUEST-LOVE INC.
Deputy Chief Rick Nichols reported the following:
I believe an addition alternative for the handicap parking spot would be the first spot in the
alley behind Legacy Christian Book store. This would be closer to the business where the
parking spot is needed and would allow for the full 96" width handicap-parking stall required by
ADA. This would also remove the 2-hour time limit parking concern if the parking spot was
placed on Main Street.
Motion and second was made by Alderman Schenck/Sarff to direct the City Attorney to draft an
ordinance for handicap parking behind Legacy Christian Book store.
The motion carried by voice vote and was unanimous.
RESOLUTION APPROVING APRE-ANNEXATION/BOB CLAUSON
Public Works Director Clif O'Brien reported the location of the area. Clif stated that if the City
decides to pre-annex the water he and Keith would need to meet with their contractor, but it
should not be a problem.
Motion and second was made by Alderman Sarff/Schenck to send the resolution to Council for
consideration.
The motion carried by voice vote and was unanimous.
FORMER CANTON COUNTRY CLUB GRASS COMPLAINTS
City Attorney Chrissie Peterson reported that many council members received complaints
regarding tall grass at the former Canton Country Club. The Code Enforcement Officer- Drake
Wilson served the appropriate notice to abate-aka- the mow your yard letter. The notice was
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served yesterday. Several hours after the notice was served the City received a phone call from
Attorney Barnhart and informed the City that they would not be mowing the property since it is
a hay field. Attorney Barnhart stated that the hay field is an acceptable agricultural use under
the zoning code.
Attorney Peterson did research and reported that in 1976 the original adoption of the Ag-1
zoning code states that hay can grow on the property. In 2000 Council adopted a definition of
the word "ordinance" that specifically included all grasses.
Attorney Peterson drafted a letter to Attorney Barnhart that stated you can grow grass hay on
the property, however when it reaches 8 inches it must be removed from the property. The
letter also explained that the property contains more than just grass. The property also contains
weeds- that are not allowed. If Attorney Barnhart can cut and bail the hay- they would be
required to submit the name of the person that would be doing the work and the dates they
expect to be finished.
Mayor Kevin Meade directed Attorney Peterson to bring back an amendment to the ordinance
to raise the fee for mowing from $150.00 to $200.00. The amendment will also include
language to reflect that the fee is per person mowing. This will be presented next week at the
Council meeting.
Attorney Peterson explained the process of issuing a notice, and the number of days allowed to
correct the issue. Occupied property owners have 5 days to correct the issue once a notice was
issued.
The Legal & Ordinance Committee adjourned at 7:28 p.m.
Community & Industrial Development
Alderman Jorge Rivero, Chairman
UPDATE FROM MARK ROTHERT
Mark Rothert reported the following:
Downtown/Former IH Site:
• Lee Rose, Scrapbook Dreams, Innovations Design Studio and Spoon River Optical have
started facade renovation on their buildings. Orendorff Emporium and Legacy Bookstore
are about ready to start facade projects. Dave Lewis Studio and Fuller's Jewelry are
remaining projects.
• Main Street meeting on 6/8 to discuss downtown traffic changes
• Working on grant to get technical assistance planning funding through USDA
Special Events/Tourism:
• First Open Air Market held on May 8, 2010 (18 vendors set up)
• Second Open Air Market on June 12, 2010 (25 vendors expected)
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• Developing a concept for a Fourth Friday Stroll where businesses will stay open until
8pm
• Working with WMBD on 30 minute infomercial about Canton
• Illinois River Road National Scenic Byway Riverboat Cruise is tomorrow.
Business Attraction and Support:
The SRPED is working with the following business development opportunities. Please call me if
you would like to talk privately about any of these:
• Working with national retailer on expansion on major commercial corridor in Canton
• SRPED loaned low interest funds to owners of Pedal Pushers, a local flower/primitives,
shop looking to open downtown
• Working on a possible residential development
Grant Work:
• Performed grant administration and reporting for DCEO, USDA, and Hotel/Motel tax
grants.
Other:
• Preparation for All-America City Award competition from June 16-18 in Kansas City, MO.
• County board should approve the geographical area of the county as a "Recovery Zone"
that will allow public bodies within the county to take advantage of Recovery Zone
Economic Development Bonds and private entities to take advantage of Recovery Zone
Facility Bonds, each providing an option for low cost financing of projects.
Alderman Schenck stated that the facade program is outstanding, and would like to see publicity
with the Peoria Journal Star.
City Administrator Jim Snider reported that the south side of the Randolph building Clif is
replacing a portion of the sidewalk. The cost falls under the $1500.00 Mayor approved limit, so
Clif received permission to replace this portion of the sidewalk.
The Community & Industrial Development Committee adjourned at 7:40 p.m.
Negotiations, Grievance & Personnel
Alderman Larry Sarff, Chairman
CONSIDER DISCUSS AND VOTE ON AMENDMENT TO PERSONNEL POLICY FOR PAY PERIODS
AND HOLIDAYS
Mayor Kevin Meade reported that non-union employees would move from a weekly pay system
to a bi-weekly payroll system. The pay dates would fall on the 15th and the end of the month.
The City would provide an additional paid holiday in exchange. Martin Luther King will become
a paid holiday in the personnel policy. These items would be amended in the personnel policy.
The city is currently negotiating these items with union representatives.
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Alderman Sarff reported that regardless of how the negotiations proceed with the unions, the
City building would be closed on Martin Luther King Day-- as a paid holiday. The bi-weekly pay
schedule would be 24 pay periods per year.
Mayor Kevin Meade reported that the change in the pay period would depend upon the union
contracts to move the majority of the people over to the 24 pays per year. Hopefully this could
be changed within the next few months. If this is only anon-union personnel issue, the City
would need to discuss how/when to proceed.
Motion and second was made by Alderman Rivero/Schenck to direct the City Attorney to
change the wording in the personnel policy to reflect Martin Luther King as a paid holiday, and
bi-weekly payroll.
The motion carried by voice vote and was unanimous.
NEGOTIATIONS MEETING WITH POLICE UNION
Alderman Larry Sarff reported negotiations being held June 9th at 6:00 p.m. in the director's
room of the City Building as executive session.
JULY MEETING CHANGE
Alderman Larry Sarff reported the July 6th, 2010 meeting will be moved to June 29th, 2010 at the
Donald E. Edwards Way- 50 North 4th Avenue Canton, Illinois.
Motion and second was made by Alderman Sarff/Rivero to change the Council meeting from
July 9th, 2010 to June 29th, 2010.
The motion carried by voice vote and was unanimous.
Mayor Kevin Meade reminded everyone that Monday, June 14th, 2010 at 7:00 p.m. Eagle
Recycling will be at the Donaldson Center to discuss the recycling program and sign people up
for the program.
Executive session was not necessary.
The Clerical Committee adjourned at 7:50 p.m.
___
,~12ecordi ecretary,
Diana Tucker
City Clerk
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