HomeMy WebLinkAbout02-23-2010 Mechanical MinutesMECHANICAL COMMITTEE
MEETING
Tuesday February 23, 2010 - 6:30 p.m.
Historic Depot, 50 N. 4th Avenue
Those in attendance: Aldermen Rick Reed, Eric Schenck, Larry Sarff,
Jerry Ellis, Dave Pickeh Absent -Aldermen Craig West, Jorge Rivero, Jim
Hartford.
Others in attendance: Mayor Kevin Meade, City Clerk Nancy Whites,
City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, City
Administrator James Snider, Police Chief Dan Taylor, Fire Chief Bonnie
Cremer, Public Works Director Clif O'Brien, Wastewater Treatment Supt.
Joe Carruthers, Water Treatment Supt. Greg Pollitt, Maurer & Stutz Inc.
Keith Plavec, ESDA Director Phil Fleming, Joe Ginger Video Services. In
the audience was John Froehling from the Daily Ledger, The Fulton County
Democrat Stacy Creasy and WBYS Radio Mark Bixler.
Mayor Kevin Meade opened the meeting at 6:30 p.m.
Mayor Kevin Meade stated no action could be taken due to not having a
quorum
Public Safety & Traffic
Alderman Jim Hartford, Chairman
Alderman Rick Reed chaired the committee due to the absence of Alderman
Jim Hartford.
Police Report.
Chief s Comments:
• Two Narcotics Search Warrants (Crack Cocaine) 4 Arrests
• Two Burglary Arrests for Quick Clean Laundromat (Fingerprints)
Police Life Saving Awards.
Chief Dan Taylor is proud to recognize three employees and a citizen of
Canton for their life saving efforts during the last month. The first incident
involves Officer Dustin Pollitt, Officer Brett Butler and citizen Noel
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Conklin. On the evening of February 7th, 2010 Officer Pollitt and Officer
Butler came upon a van that struck a utility pole. The van caught fire, and
both officers responded and Noel Conklin helped pull the unconscious driver
from the vehicle. Police Chief Dan Taylor nominated both officers to the
American Police Hall of Fame in Titusville Florida for their life saving
efforts. Both officers received a certificate and medal from the American
Police Hall of Fame. Police Chief Dan Taylor presented Noel Conklin with
a plaque for his life saving effort from the Canton Police Department.
Police Chief Dan Taylor issued a life saving award to Dispatcher Jenise
Jones. On February 3, 2010 Jenise received a 911 call about a male possibly
having a seizure. During the call she realized the man was choking on food
and followed the instructional cards. She provided clear and calm
instructions to the caller.
The Public Safety & Traffic Committee adjourned at 6:43p.m.
Lake, Buildings & Grounds
Alderman Rick Reed, Chairman
Lake Water Use.
Brenda Dilts representing Canton Area Citizens for Environmental Issues,
Canton Lake and its watershed was the speaker for those who are concerned
about the environmental issues at the Canton watershed. "We have to
protect our watershed for future use by the City of Canton as the main water
supply. The city is updating the water system and they do not plan to use the
Canton Lake. We would like for the city council to draft a resolution or vote
to keep the Canton Lake as our drinking supply."
Greg Arnett stated - "we are still working to get our permits as this is not a
quick project. We want to protect the people of Illinois. Illinois water
quality is our first concern. We will be protecting the watershed and your
water will be safe. This project will provide watershed protection and the
sediment is the number one thing that is choking the lake. This project that
we will be undertaking will clean up the sediment. When we are done we
will turn back to prime farm land."
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Alderman Rick Reed stated " I would like to see the city council endorse a
resolution for the Canton Lake to remain the City's water supply until it is
determined the new facility has the capability of being our water supply."
Alderman Eric Schenck stated - "you want to be careful how you write that
resolution. We just spent millions of dollars on an operation that is planned
to pump water from the Banner area."
This was sent to the Council meeting for next week with no
recommendation.
Lake Property Plat Update.
City Attorney Chrissie Peterson distributed a report that reflects from 1984
and forward, of all the owners of the properties, liens and taxes on the
property. This will be reviewed to verify accuracy of current information.
Review is also currently being conducted to review property owned by the
city. Chrissie Peterson anticipates taking a couple of months to review the
data and work on the mapping system.
Steve Reid spoke to the council regarding his concerns about the property
lines he owns at the Canton Lake. He thanked Chrissie Peterson and the
council for their diligence to resolve the problems.
Lake, Buildings & Grounds committee adjourned at 7:22 p.m.
Public Safety & Traffic
Alderman Jim Hartford, Chairman
Alderman Rick Reed chaired the committee due to the absence of Alderman
Jim Hartford
Fire Report (Monthly).
Chief Bonnie Cremer reported an increase of 16.9% in calls for the month.
During the month of January, fire personnel responded to two structure fires
and one mobile home fire. The first structure fire, located at 1161 South 6th
Avenue, had fire coming from the windows with a report of a possible
occupant still inside. As fire personnel brought the fire under control, a
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body was found in the fire room of the residence. Estimated damage was set
at $25,000.00. Fire personnel responded to 424 East Chestnut Street on a
report of a structure fire. The house was fully engulfed upon arrival. Due to
the structural design of the home, fire and smoke quickly spread up the void
spaces in the walls, causing the fire to spread. The estimated damage was set
at $80.000.00. Fire personnel responded to a report of a trailer that had
burned to the ground on Spotser Lane. It was found that the trailer had
burned during the night. No electricity or gas was connected to the trailer
and the scene was turned over to the investigator who determined the fire
had been intentionally set. Estimated loss was set at $1,000.00.
CHIEF'S NOTES:
January 4, 2010, SCBS Inc. from Washington completed the annual service
on our breathing air compressor.
MABAS supplied new gas mask filter canisters. The new CBRN filters are
not set to expire until October of 2019.
I witnessed the Renaissance Center sprinkler hydrostatic test. Throughout
the existing building and its new addition sprinklers exist to protect the
residents and building from fire. I sat in as Inspector Neptun viewed the
initial building plans for Bill Phillips Kelly Home conversion.
The annual blood borne pathogen and OSHA training was presented to the
firefighters, police officers and dispatchers by Saint Francis Hospital. It was
presented twice to accommodate the schedules of everyone.
Dana Smith from the Chamber met with members of the fire department to
determine what changes we would like the city web site to have as the
system is updated. She is trying to find ways to make the web site easier to
display material and still something the community can access for current
vital information. Three members of the department attended atwo-hour
training on how the web site is set up and how material can be entered into
the site.
An article about the training opportunity of Lieutenant Tony Plumer and
Firefighter Scott Roos was highlighted by the Canton Daily Ledger. The
two firefighters participated in ethanol training experienced at Texas A & M
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University. Riverland Biofuels provided this opportunity as part of their
contract with the City.
I attended the Central Illinois Fire Chiefs meeting which was held in Normal
on January 27th. The meeting agenda consisted of elections of officers.
Illinois Fire Chiefs Association report, budget issues the members are
addressing - updating the contact data base and announcements of classes
and upcoming testing at different departments.
The Dive Team submitted grant paperwork to Laci and Conner Search and
Rescue Fund for dive masks that contain underwater communications.
Fire Report (Annual).
There were fourteen (14) structure fires, five (5) vehicle fires and twenty-
seven (27) other fires during the year with an estimated fire loss of
$260,300.00.
CHIEF'S NOTES:
During 2009, our fire loss of $260,300 is slightly below the previous years.
The three highest property loss incidents were residential homes. They were
located at 409 W. Olive, $60,000; 38 S. 7th, $40,000 and 746 Anderson
Place, $30,000. The prompt responses of fire crews helped keep the losses
for the year down. A quick knockdown of the fire prevents extensive
property involvement and reduces losses. Fire incidents in 2009 primarily
involved residential homes and not higher valued commercial buildings
which also reduced losses.
The number of responses overall in 2009 was down twenty-two calls from
2008. Fire incidents were down by forty-four calls and medical calls were
up by twenty-two calls. The number of incidents we respond to remains
high. The number of alarms we respond to has been over 1500 for the last
six years. Simultaneous calls have been a problem for several years. During
2009 we had 171 simultaneous calls. Of our alarms 72.94% are medical in
nature. Fire personnel are called back to the station for future alarms when
the officer in charge determines it is needed, to assure man power is
available during these incidents. During these instances, multiple calls are
received and personnel have not cleared from one incident prior to the next
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alarm. Naturally, this reduces the response time and potentially property loss
for additional emergencies because fire personnel are immediately available.
Our services continue to expand and reach well beyond responding to just
fire alarms. Fire Prevention reached 3,469 people during the year which is
22.5% of the population. The department personnel are continually training
to hone their skills covering fire training, emergency medical incidents,
technical rescue team training hazmat team training and dive training. This
is necessary to respond promptly to the community's needs.
The addition of the fire fighter/inspector position receives cost sharing
through the Staffing for Adequate Fire and Emergency Response (SAFER)
grant program. This position improves our response during simultaneous
alarms during certain instances because that individual is available to
respond directly to calls. The callback of an off-duty shift during
simultaneous alarms is a short term solution to man power needs.
Additional personnel staffing another apparatus would also improve our
response
Fire Losses
1 year
2004 2005 2006 2007 2008 2009 Change
318,150 309,375 303,500 1,325,350 319,250 260,300 -58,950
-18.5
The 2009 fire loss of $260,300 represents less than 40.6% of the involved
property value. Our property save rate in 2009 was $380,600.00 or 59.39%.
The total value of property involved by fire decreased by $80,450.00, or
12.5%. The total property loss due to fire decreased by 18.5%.
Emergency Responses
*Emergency Medical responses accounted for 72.94% of our alarms
and required 1,187.67 on scene man-hours. These hours do not
include time at the hospital, response times or report times. Medical
response accounted for about 52.44% of our man-hours.
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*There were 171 alarms that were simultaneous with one or more
other alarms. This was a decrease of 29.4%.
*Our busiest time of day was from 1200 - 1300. 6.09% of our alarms
were during this time period.
*Our second busiest time of day is from 1000-1100. A total of 5.7%
of our alarms occurred during this period.
388 alarms, or 21.7% of our total responses, occurred between 11:00
p.m. and 7:00 a.m.
*District # 1, which is north of Elm Street and east of Main Street, had
the highest volume of alarms. 1084 (60.59%) of our total responses
were located in District # 1. There were 830 alarms for emergency
medical service, 23 alarms for fire, 103 service calls and the
remaining 128 alarms for other responses.
*Monday was our busiest day of the week with 279 alarms accounting
for 15.59% of all alarms.
*Friday was the second busiest day of the week with 270 alarms,
accounting for 15.09% of all alarms.
* We provided mutual aid to six (6) departments on eighteen (18)
occasions.
* Our department received mutual aid from other departments on five
(5) occasions.
Although everyone is interested in our emergency responses and statistics,
that is only part of what we do. Without a doubt, emergency responses are a
critical part of our daily activities. However, it is often our non-emergency
activities that have the greatest long-term impact on the
The Public Safety & Traffic Committee adjourned at 7:30 p.m.
Streets & Garbage
Alderman Craig West, Chairman
Alderman Ellis chaired the committee due to the absence of Alderman West
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Matt Coulter- Peoria Disposal Company.
Matt Coulter could not be present to discuss this item. This will be sent to
next month's Streets and Garbage committee.
Landfill Fees.
Cliff O'Brien stated that currently the city uses Waste Management for the
disposal needs of the city. The City is running into the third year of the
contract with Waste Management. Waste Management offered another three
year contract at $37.00/1St year- $38.50/2"d year and $40.00/3rd year. Waste
Management would like for the City to move from the Peoria landfill to the
Macomb landfill. The difference is approximately 12 miles (10 minutes).
The cost would be approximately $1,500.00 - $2,000.00 for fuel and tires for
the difference in mileage per year. Cliff stated that the other option would
be to go to Knox County, but this is counterproductive due to the long drive.
Cliff O'Brien recommends going to Macomb as we can save on the tippage
fees.
This was sent to the Council meeting for next week with no
recommendation.
Overnight Parking in Downtown.
Attorney Chrissie Peterson reported that since 1964 the city has an ordinance
that says "No person shall park any vehicle between the hours of two
o'clock a.m. and six o'clock a.m. of any day except physicians on
emergency calls, on any street in the municipality of Canton. It shall be
unlawful to park any vehicle or to allow any previously parked vehicle to
remain in the parking spaces located immediately adjacent to and facing
Jones Park between the hours of one minute after twelve o'clock a.m. until
six o'clock a.m."
A business is interested in locating in the Odd Fellow's Lodge next to the
old Feaster's lot and would be a 24-hour business. The business would need
to make sure parking is allowed. Mayor Meade stated we need to review the
parking ordinance, and give an answer back to the business that is inquiring.
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This will be sent to Legal and Ordinance committee for the next month's
meeting.
The Streets & Garbage Committee adjourned at 7:47 p.m.
Public Works, Water & Sewer
Alderman Gerald Ellis, Chairman
Application for Payment # 14 for the Proposed Radial Collector Well.
Keith Plavec reported the amount is $187,207.71 payment # 14 which would
be bonding dollars. The project is approximately 82% complete.
This will be sent to the next Council meeting with no recommendation.
Change Order # 4 (Stainless Steel Key-Gen Bldge-per Ameren) for
Proposed Radial Collector Well from Reynolds Inc. in the amount of
$444.01.
Keith Plavec stated that Ameren's concern is that when we have to go to
stand by power, they do not want it to back feed into their lines. Recently
they want to see a box mounted onto the side of the building. Ameren
would have a key to the box. This area is being prepared to be a secure area.
This will be sent to the next Council meeting with no recommendation.
Bid Results for Kilroy Sewage Force Main Replacement.
Keith Placec reported that five bids were received for the Kilroy Sewage
Force Main Replacement. The lowest bid was $517,121.50 from Denton
Gunther Underground. This would be paid from the bonding fund.
This will be sent to the next Council meeting with no recommendation.
Bid Discussion for WTP Sludge Removal & Disposal.
Keith Plavec received three bids several months ago, and the city has 90
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days to make their decision. Keith said he would like to review this in more
detail and put back on next month's Mechanical Committee Agenda.
Application for Payment #2 for Lime Slaker & Accelator Rehab from
Leander Construction Inc. for $29,523.89.
Keith Plavec reported this project at approximately 10% complete. Keith
stated this would be paid from the bonding fund.
This will be sent to the Council meeting next week with no recommendation.
Proposal for Portable Isco Sampler (Long Term Control Proiect) from
Gasvoda & Associates for $12,185.00.
Keith Plavec reported this would be paid from the bonding fund.
This will be sent to the Council meeting next week with no recommendation.
Application for Payment # 5 for 61 East Side Square from Leander
Construction Inc. for $39,383.00.
Keith Plavec reported this project is approximately 37% complete. This
would be paid from the TIF fund.
This will be sent to the Council meeting next week with no recommendation.
Ash Street Improvements.
Keith Plavec asked the council to think about the curb and guttering, and
should make a decision next month.
This will be sent to the Council meeting next week with no recommendation.
The Public Works, Water & Sewer Committee adjourned at 8:18 p.m.
Recording Secretary,
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Nancy Whites, City Clerk
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