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HomeMy WebLinkAbout01-19-2010 Council MinutesA regular meeting of the Canton City Council was held on January 19, 2010 in Council Chambers located at the Historic Depot, 50 North 4th Avenue, Canton, Illinois. Mayor Kevin R. Meade called the meeting to order at 6:30 p.m. PLEDGE OF ALLEGIANCE OPENED THE MEETING, FOLLOWED BY THE INVOCATION GIVEN BY THE CITY CLERK NANCY WHITES. Roll call. Aldermen Rick Reed, Eric Schenck, Craig West, Larry Sarff, Jorge Rivero, Gerald Ellis, Jim Hartford. Absent -None. Others in attendance -Mayor Kevin R. Meade, City Clerk Nancy Whites, City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Police Chief Dan Taylor, Fire Chief Bonnie Cremer, Public Works Director Cliff O'Brien, City Administrator Jim Snider, Joe Ginger video services. In the audience was SRPED Mark Rothert, Jon/Kim Newburn, Attorney John McCarthy, and News Media of Daily Ledger-John Froehling, The Democrat-Stacey Creasy, Journal Star-Kevin Sampler. ALDERMATIC APPOINTMENT -Mayor Kevin Meade said there has been an opening for a few months and at this time I make an appointment to fill out the remainder of the term and I offer the name Dave Pickel for Alderman in Ward 1. The term is until May 2011. Dave will be a good addition to the council as he is a businessman. He brings a prospective that. sometimes we lack. Alderman Sarff made the motion the appointment of Dave Pickel for Alderman in Ward 1 be confirmed, and was duly seconded by Alderman Hartford. The motion carried by unanimous voice vote. OATH was given to Dave Pickel for Alderman in Ward one by Nancy Whites, City Clerk. CONSENT AGENDA Minutes of Council meeting held on January 5, 2010 Minutes of Clerical Committee meeting held on January 12, 2010 1 Alderman Hartford made the motion the Consent Agenda be accepted as presented, and was duly seconded by Alderman West. The motion carried by unanimous voice vote. BILLS. Alderman Schenck made the motion that all bills presented be authorized for payment, and was duly seconded by Alderman Sarff. Roll call. AYES -Aldermen Pickel, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. TREASURER'S REPORT. Aaron Anderson, City Treasurer said that currently our General Fund deficient is $267,057.00. There were a couple of non occurring items that hit the books in December the first thing. It was the fire department pay back after negotiating the contract, and police vehicle. Alderman Sarff made the motion to accept the Treasurer's Report as presented, and was duly seconded by Alderman Rivero. The motion carried by unanimous voice vote. COMMITTEE REPORTS: Finance Committee. Council Action Fire Gear 3 sets from Towers Fire Apparatus Company. Alderman Schenck made the motion to allow the purchase of Fire Gear of 3 sets from Towers Fire Apparatus Company in the amount of $1,999.04 per the 3 sets, and would be from Small Equipment Grant through State Fire Marshall, and was duly seconded by Alderman West. Roll call. AYES -Aldermen Reed. Schenck, West, Sarff, Rivero, Ellis, Hartford, Pickel. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Cook Medical Site Develoament -Kinsel Excavatine Invoice. Alderman Schenck made the motion to allow the payment of $4,925.00 to Kinsel Excavating on the Cook site for topsoil, and paid from the TIF fund then later reimbursed from the escrow account, and was duly seconded by Alderman Ellis. 2 Roll call. AYES -Aldermen Pickel, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS 0 ABSENT. Motion carried. Cook Medical Site Development -Davis Sand & Gravel Invoice. Alderman Schenck made the motion to allow the payment of $4,095.00 to Davis Sand & Gravel and paid out of the TIF funds, and was duly seconded by Alderman Ellis. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Pickel. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Cook Medical Site Development -Davis Sand & Gravel Invoice. Alderman Schenck made the motion to allow the payment of $2,749.50 to Davis Sand & Gravel and paid out of TIF funds, and was duly seconded by Alderman Hartford. Roll call. AYES -Aldermen Pickel, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Cook Medical Site Development -Davis Sand & Gravel Invoice. Alderman Schenck made the motion to allow the payment of $5,031.00 to Davis Sand & Gravel and paid out of the TIF funds, and was duly seconded by Alderman Rivero. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Pickel. NAYS -None. 8 AYES, 0 NAYS 0 ABSENT. Motion carried. Downtown Revitalization -Community Forum. Alderman Schenck made the motion to have Spoon River Partnership to assist with setting up two community forums one on February 9th and the second one for February 25th, to be held at Crawfords in the morning of February 9th and First Christian Church for February 25th, (to build consensus upon future actions and priorities and any reimbursement to Council members be waived for attending the meetings), and was duly seconded by Alderman Hartford. The motion carried by unanimous voice vote. Legal & Ordinance. Council Action Purchase of 100 North Main Street -Tom Herbst. City Attorney Chrissie Peterson said the property at 100 North Main Street this used to be the site of Feaster's Restaurant. After the fire there was issues 3 between the adjacent property that prevented that property from being leveled and corrected quickly, but now that has been accomplished. And in our discussion with Mr. Hoops and given the size of the lot there was probably of no productive use to him and he was willing to sell to the City for municipal purposes for the sum of $2,000.00. Alderman Hartford made the motion to instruct the City Attorney to draft a contract for the City to enter into agreement between the City of Canton and Tom Herbst, for the former Feaster's lot at 100 North Main Street and the amount of $2,000 and was duly seconded by Alderman Ellis. The motion was by unanimous voice vote. Letter of Aereement with Vandewalle & Associates. City Attorney Chrissie Peterson said to the aldermen you have correspondence from Vandewalle & Associates. That is a side letter agreement as you know the city is currently involved in arbitration with Navistar. Joy Stiglish and Vandewalle & Associates were the project coordinator on this for over a decade. So they would have records and information that are needed for this arbitration. There simply no other way to gain some of that information then to bring Joy Stiglish back on staff. We've discussed this and it is a very limited engagement that is for arbitration related services to this client only. There is no Brownfield type work at this time. Alderman Sarff asked would Council pay this out of TIF? Mayor Kevin Meade answered - I would assume. Alderman Sarff made the motion to hire Vandewalle & Associates Inc. for Consulting Services related to the Navistar/International Site Lawsuit, and was duly seconded by Alderman Ellis. Roll call. Aldermen Picket, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Attachment One Fee Schedule Company President $195 to $250 Principal $120 to $220 Associate $ 70 to $120 Assistant $ 60 to $ 80 GIS Analyst/Cartographer $ 60 to $ 80 Communications Specialist $ 60 to $ 85 Project Assistant $ 35 to $ 60 4 Bid Openine for 61 East Side Square. Mayor Kevin R. Meade said we didn't have bids from that property because as we were talking with Mark Rothert, and I had discussed the matter with several potential buyers. They indicated they were more interested waiting to see the building when it would be finished. They would have then a better feel of what it would cost them to finish out what they want to do. Community & Industrial Development. Council Action None. Negotiations, Grievance & Personnel. Council Action None. COMMUNICATIONS FROM THE MAYOR - Census iob. Mayor Kevin R. Meade said you can contact my office for information at 647- 0065. The article in the Daily Ledger on the Haiti situation is good as any and several calls have come through of how to donate and participate. The Red Cross is seeking donations, so you can contact them. Economic Development. Mayor Kevin R. Meade said he met with the Cook Company in Indiana. They are very pleased of all the progress going on in Canton, and not only at their site. They talked enthusiastic about the hospital expansion and the downtown facade program. They are at the final stages of design to the motel project. It will be later this spring for any development on this project. 5 The former Lewis Pharmacy building will have series of work in a few months. They are thrilled with the quality of employees that is already hired. The Cook Company is looking at April opening. The meeting was very positive. They always have great plans for Canton. The Official Time Out has put up awnings that was from the facade grant for his business to update the outside of their buildings. OLD BUSINESS: None. NEW BUSINESS: ORDINANCE -ESTABLISHING ADDITIONAL DUTIES FOR THE CITY CLERK OF THE CITY OF CANTON, ILLINOIS. First reading and was read by title. ORDINANCE -APPROVING AND AUTHORIZING THE EXECUTION OF A TIF REDEVELOPMENT AGREEMENT. First reading and was read by title. Mayor Kevin R. Meade commented that we've had this agreement in front of us and it is an excellent project and idea. Kim Newburn said the building size is 7,100 square feet, with 4,100 square feet being occupied by the restaurant, and 3,000 square feet will be occupied by Daniel Chiropractic. We purchased 5 lots on 5th Avenue at 525 through 551 South 5th Avenue. We had removed 4 houses that were unsightly and one trailer. Alderman Sarff asked for City Administrator Jim Snider to give an update. City Administrator Jim Snider commented that he appreciated the work Mark Rothert has done on this. He said he had talked to Kim Newburn about the concept. The development agreement is based upon job creation. We tried to structure the agreement that way. The Newburn's have about $213,000 eligible TIF reimbursements. This is a project whereby she is developing this lot, and building a building. The property tax will go up and generate property tax that we can use to return back to Kim to help with infrastructure cost over the 6 remainder during the life of the TIF. We are restricted under conveyance with this TIF District when by we can only return 25% of eligible TIF cost back to a developer. Our goal was to do everything we could to see that $80,000 hopefully will be the amount she will be able to recoup over the next 17 years. And the way the agreement is structured the administrative cost are not in the agreement. So it's basically 100% return of that 25% TIF eligible cost. We also agreed to upgrade the alley between East Oak Street and East Hickory Street. The Newburn's are great to generate 6 full-time or equivalent to 6 part-time jobs over the life of the TIF. Also the agreement is not transferable. It's a great project and it's a great business in the community. Alderman Sarff commented that this has been a long time coming, and thinks this will be going on all over the community. Attorney John McCarthy asked for the council to suspend the rules. Alderman Schenck made the motion to suspend the rules by passing the ordinance on first reading, and was duly seconded by Alderman Reed. Roll call. AYES -Aldermen Reed, Schenck, West, Sarff, Rivero, Ellis, Hartford, Picket. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Alderman Sarff made the motion the ordinance be placed on its passage, and was duly seconded by Alderman Reed. Roll call. AYES -Aldermen Picket, Hartford, Ellis, Rivero, Sarff, West, Schenck, Reed. NAYS -None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. The ordinance being #1200. Alderman West made the motion to go in to executive session to discuss - Personnel and Pending Litigation, and was duly seconded by Alderman Ellis. The motion carried by unanimous voice vote. The regular scheduled Council meeting convened for executive session at 7:01 p.m. EXECUTIVE SESSION - TO DISCUSS -PERSONNEL, AND, PENDING LITIGATION. The regular scheduled Council meeting reconvened in open session at 7:55 p.m. ADJOURN Being no further business to discuss -Alderman Hartford made the motion to adjourn, and was duly seconded by Alderman Ellis. The motion carried by unanimous voice vote. ~~~~~~ Nancy White ,City Clerk APPROVED: Kevin R. Meade, Mayor s