Loading...
HomeMy WebLinkAbout11-24-09 Mechanical Committee.MECHANICAL COMMITTEE OF CANTON CITY COUNCIL Tuesday, November 24, 2009 Historic Depot 50 N. 4th Avenue Those in attendance: Aldermen Jim Hartford, Craig West, Eric Schenck, Larry Sarff, Gerald Ellis. Others in attendance: Mayor Kevin Meade, Deputy City Clerk Diana Tucker, City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, City Administrator Jim Snider, Police Chief Dan Taylor, Fire Chief Bonnie Cremer, Keith Plavec, Joe Ginger Video Service. In the audience from the Daily Ledger John Froehling, WBYS Radio Mark Bixler, and Fulton County Democrat Stacey Creasy, and Journal Star Kevin Sampier. Mayor Meade called the meeting to order at 6:40 p.m. Public Safety & Traffic Alderman Jim Hartford, Chairman Police Resort Chief Dan Taylor distributed the October 2009 Activity report for the police department. Chief Taylor explained that he applied for an equipment grant, and received approval for two in car camera videos. He also explained that he received an additional grant for mobile data computers in the amount of $26,950.00. Chief Taylor further explained that a goal for the police department this year was to begin an honor guard. Chief Taylor stated that one of the reasons he wanted to start an honor guard would be to honor retired officers. Two officers- Sgt. Greg Spahn and detective Greg Mills- were sent for honor guard training during the month of October. The time spent with the honor guard duties will be volunteered by the officers however the training was covered under the training budget. Chief Taylor stated that the police department has used approximately 42.3% of its budget at the 6-month mark. 1 Fire Report Fire Chief Bonnie Cremer discussed items distributed with the October 2009 fire report. A rise in fire alarm calls was noted by 4.8% from last year, while EMS alarm calls were down 19.2%. The overall totals were down 13.2%. Areas mentioned included: • Fire personnel responded to two structure fires • Chief's notes-Update on Special Operations Vehicle, with a purchase price of $50,000.00. • October was Fire Prevention time. This year's theme is "Stay Fire Smart! Don't Get Burned." • Assistant Chief Dan Oaks and Chief Bonnie Cremer attended the Fire Chiefs Conference in Peoria on October 11 t"-October 14`". Conference topics included, "Survival for Today's Fire Service Leaders", "Final Report from Charleston South Carolina-Sofa Superstore Fire", "Mental Health Size Up for Firefighters" and Fire ground Tactics for Command Offices" • Chief Bonnie Cremer attended the Fulton County flood risk information open house at the Fulton County Health Department. • Chief Bonnie Cremer attended the Public Safety Advisory committee meeting on October 29, 2009. • Chief Bonnie Cremer attended a search and rescue class at Spoon River College. • The Hazmat team, Assistant Chief Shubert and Chief Bonnie Cremer attended a table top discussion at Ameren Duck Creek Station. • The Firefighters local 1897 was being finalized during the October fire report however Bonnie stated this is now complete. • Chief Cremer and Alderman James Hartford received two of the four alumni achievement awards at the Spoon River College 2009 Alumni Association Awards Reception held October 17, 2009. 2 Alley between Subway and Spoon River Mechanical Keith Plavec stated the alley in discussion is west of subway that is between Lynn and Cherry Street. Keith stated that he has received complaints regarding traffic congestion. Keith contacted city staff and all four business owners about making this aone-way alley running from south to north. Alderman Ellis made a motion to draft an ordinance to create a one way alley running from south to north, the motion was duly seconded by Craig West. The motion was carried by unanimous voice vote. Discussion of Property Located at 440 Cherry Street City Attorney Chrissie Peterson stated that she did some research on the owner of the house, and will run into some delay. The home was owned by a woman that has since passed away. The house was in probate. The 2006-2007 taxes were purchased by Charles Bellamey. City Attorney Chrissie Peterson will continue researching the property. Recreational Fire Policy Alderman Hartford mentioned that the ordinance does not have a time limit for how late burning can take place. Alderman Harford asked if the ordinance should be amended to give specific time limits. Alderman Sarff explained he does not see a problem so long as the fire is not left unattended. No further action requested. Thermal Imager Request in the amount of $1621.47 Chief Cremer explained that the hand held thermal imager was in need of repair. The cost to repair this would be $1621.47. The unit was originally purchased in the amount of $13,900.00 as a used unit that was used as a demo. Chief Cremer requests authorization to have the unit repaired. Alderman Harford requested this be placed under new business at the next Council meeting 3 Mayor Kevin Meade Comments Mayor Meade stated that recently comments were placed in the media regarding the EEOC investigation. Mayor Meade wanted to mention that he has full confidence in Chief Taylor and the job he is doing. Mayor Meade stated he thought the newspaper article was misleading by stating the investigation was with the City of Canton, not against Chief Taylor. Mayor Meade wanted to be sure to point out the fact that the other person involved was written up one day for a disciplinary action then the next day made a complaint against Chief Taylor. Mayor Meade stated that a full investigation was performed and the council was aware of the accusation since the original date it occurred. Mayor Meade indicated that he is disappointed with the EEOC. A phone conference was previously arranged with the EEOC however the EEOC did not participate in the conference. The city tried to contact the EEOC on three separate occasions; however each attempt was not successful. Mayor Meade stated it is frustrating when the city is trying to work with the EEOC, but they will not respond. Mayor Meade stated it is unfortunate that Chief Taylor was drug in to this at a larger extent than what is necessary. Mayor Meade wanted to express his appreciation to Chief Taylor for the job he is doing. The Public Safety & Traffic Committee adjourned at 7:00 p.m. Streets & Garbage Alderman Craig West, Chairman Keith Plavec gave an update on the sidewalks on Ash Street. Keith stated that the north side of the sidewalk is complete, while the south side has some cleanup work to done. This project was funded by stimulus dollars. Clif O'brien gave a brief update on the leaf program. The department has completed Monday, Tuesday, and Wednesday's route. This week they will be working on Thursday, and will begin Friday's route next week. Clif asked that anyone missed to call and they will pick the leaves up. The Streets & Garbage Committee adjourned at 7:08 p.m. Lake, Buildings & Grounds Alderman Rick Reed, Chairman No items for discussion 4 The Lake, Buildings & Grounds Committee adjourned at 7:08pm Public Works, Water & Sewer Alderman Gerald Ellis, Chairman Cook Canton Unsuitable Soil Reimbursement Request Keith Plavec stated they were notified by the Cook group that they will be submitting a request for some reimbursement for the unsuitable soils. The Cook group attorneys will be finalizing a letter. Keith would like to carry this item to the next committee meeting. Change Order (1) 61 East Side Square Keith states this was approved previously, partially through the pay request #1. Keith stated he broke the change order # 1 into two separate change orders. The # 1 was approved previously- the first part was for $19,352.63 for removing unsuitable soil and replacing material. The second part was additional work do to several structural drawings. The total for the change order was $38,251.96. Keith would like the official approval for change order # 1. Alderman Ellis made a motion to send the change order to Council for approval, was duly seconded by Alderman West. Motion was carried by unanimous voice vote. 61 East Side Square (Canton Downtown) Application for Payment #2 from Leander in the amount of $53,174.23 Keith Plavec stated the foundations and footings are complete. They are currently working on the block walls on the north side. Keith recommends the payment in the amount of $53,174.23 be approved. This would put the project at 13.0% complete. Alderman Hartford made a motion to approve the payment # 2 in the amount of $53,174.23 to Leander Construction, and was duly seconded by Alderman West. The motion was carried by unanimous voice vote. 61 East Side Square (Canton Downtown) Change order # 2 from Leander in the amount of ($67,189.37) Keith Plavec explained this consist of four items. The first item was to construct a concrete foundation wall along the east side of the north wall adjacent to scrapbook 5 dreams. When this was excavated they found that the scrapbook dreams building on the south end was a crawl space rather than an actual basement. The structural engineers felt that they needed to modify the corner for a concrete foundation wall. This was an additional amount of $3,915.43. The Cook engineers also added additional trusses to the second floor, with a cost of $1,045.20. The third item was placement of CA-6 around footings and under floor due to removal of unsuitable material creating an addition of $8,532.00. The fourth item is lengthy. Keith explained they tried to re-group and determine how to make more of a spec building. They would like to evaluate this to see if a person comes in, would they be doing a lot of extra work that someone else may not want to be completed the way it was done. Keith proposed to make this more user friendly by making some changes in removing items or replacing with different items. The deduction would be $80,682.00 for the items removed or replaced. This results in a net in the change order or a decrease of $67,189.37. Alderman Ellis made a motion to send the change order # 2 from Leander in the amount of $67,189.37 to council for approval, and was duly seconded by Alderman West. The motion was carried by unanimous voice vote. Proposed Radial Collector Well Application for Payment # 11 from Revnolds Inc. in the amount of $1,133,811.85. The project is going well. The pump station that will sit on top is complete however this can't be shipped until the lateral is completed. The pay request is included- the station was $776,000.00 roughly. They are asking for this to be paid. Keith recommends that pay in the amount of $1,133,811.85 be approved as a bond expense. This will make the project 54% complete. Alderman Hartford made a motion to allow the payment from Reynolds Inc. in the amount of $1,133,811.85 and send to council for approval, and was duly seconded by Alderman West. The motion was carried by unanimous voice vote. Proposed Radial Collector Well Change order # 2 from Revnolds Inc. in the amount of $1,575.17. Keith Plavec explained this is for three items. Change order # 2 is in the amount of $1575.17. The reason for this change order: A credit for electrical work no longer being completed ($5,798.10) Construction of a concrete landing for the generator building $608.27 Additional footage and splices for the concrete filled piles at the generator building. $6,765.00 6 Keith recommends that payment in the amount of $1,575.17 be approved. Alderman Ellis made a motion to accept the change order # 2 from Reynolds Inc. in the amount of $1,575.17 and send to council for approval, it was duly seconded by Alderman Harford. The motion was carried by unanimous voice vote. 3rd Avenue Extension-Sanitary Sewer Work Application for Payment # 1 from Laverdiere Construction Inc. in the amount of $77,135.25. Keith explained that this is 95% complete, with the sanitary sewer installed. A 30 day wait period exists before the sewer can be tested and still need to do some work. Keith recommends paying this from the TIF account; it cannot be covered under DCEO, Illinois IDOT or USEPA. This must be separate. Alderman Ellis made a motion for payment # 1 from Laverdiere Construction Inc. in the amount of $77,135.25 be sent to council for approval, and was duly seconded by Alderman Hartford. The motion was carried by unanimous voice vote. Public Works, Water and Sewer Committee adjourned at 7:28pm Executive Session To discuss police personnel and pending litigation that involves Navistar, and EEOC. The regular scheduled mechanical committee meeting reconvened into open session at 7:SOpm. Being no further business the mechanical committee meeting adjourned. Rio ! . ing SecreSary, ;~ ~, ,;~ ian ucke ~.. Deputy City Clerk 7