HomeMy WebLinkAboutResolution # 3780RESOLUTION NO. ~7Rn
A RESOLUTION APPROVING A JOINT AGREEMENT FOR MODERNIZING
TRAFFIC SIGNALS AT THE INTERSECTION OF ILLINOIS 9 (LOCUST STREET)
AND FIRST AVENUE IN CANTON AND AUTHORIZING AND DIRECTING THE
MAYOR AND CITY CLERK OF THE CITY OF CANTON TO EXECUTE SAID
AGREEMENT ON BEHALF OF THE CITY OF CANTON
WHEREAS, the State, in order to facilitate the free flow of traffic and ensure safety to
the motoring public is desirous of modernizing traffic signals and replacing mast arms at the
intersection of Illinois Route 9 (Locust Street) and First Avenue; and
WHEREAS, the City is desirous of said improvements in that same will be of immediate
benefits to the motoring and pedestrian public and permanent in nature; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF CANTON, ILLINOIS, AS FOLLOWS:
1. The State agrees to make the surveys, prepare plans and specifications, receive bids and
award the contract, furnish engineering inspection during construction, and cause the
improvements to be built in accordance with plans, specifications and contract.
2. The State agrees to pay all construction and engineering costs subject to reimbursement
by the City.
3. It is mutually agreed by and between the parties hereto that the estimated cost proration
for this improvements is $76,590.00 for the State and $8,510.00 for the City with a total
cost of $85,100.00.
4. That the Joint Agreement between the City of Canton and the State of Illinois Department
of Transportation, which is attached hereto and incorporated herein as Exhibit A, is
hereby approved in the form attached as Exhibit A, said Joint Agreement to be subject to
and effective pursuant to the terms and conditions set forth therein.
5. That the Mayor and the City Clerk of the City of Canton, Illinois are hereby authorized
and directed to execute said Joint Agreement on behalf of the City of Canton.
6. That this Resolution shall be in full force and effect immediately upon its passage by the
City Council of the City of Canton, Illinois and approval by the Mayor thereof.
PASSED by the City Council of the City of Canton, Illinois at a regular meeting this 19th
day of Decanber , 2006 upon a roll call vote as follows:
AYES: ~-dermen Lewis, Schenck, Carl., Maeade, ~*lest, Hartford, Berardi.
NAYS: None.
ABSENT: ~-dermen Sarff .
APPROVED:
Rodney W. Heinze
Mayor
ATTEST:
Nancy S. Whites
City Clerk
FAP Route 685 (IL 9)
Section: D4 Mast Arm Replacement
2007-1
City Section: 06-00094-00-TL
Fulton County
Intersection of IL 9 (Locust Street)
and First Avenue in Canton
Job No. C-94-178-06
Contract No. 68645
Catalog No. 033386-OOD
Agreement No. JN-407-001
AGREEMENT
This Agreement, entered into this day of , A.D., 2006, by and
between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF
TRANSPORTATION hereinafter called the STATE, and the CITY OF CANTON, of the State of
Illinois, hereinafter called the CITY.
WITNESSETH
WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to the
motoring public is desirous of modernizing traffic signals and replacing mast arms at the
intersection of Illinois Route 9 (Locust Street) and First Avenue as shown in "Attachment 1"
attached hereto and made a part hereof, by removing existing traffic signal equipment and
installing new mast arms on existing and proposed concrete foundations, traffic signal heads,
electric cable, controller cabinets, grounding proposed and existing facilities, and by performing
all other work necessary to complete the improvements in accordance with the approved plans
and specifications; and
WHEREAS, the CITY is desirous of said improvements in that same will be of immediate benefit
to the motoring and pedestrian public and permanent in nature;
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree as follows:
1. The STATE agrees to make the surveys, prepare plans and specifications, receive bids
and award the contract, furnish engineering inspection during construction, and cause the
improvement to be built in accordance with plans, specifications and contract.
2. The STATE agrees to pay all Construction and engineering costs subject to
reimbursement by the CITY as hereinafter stipulated.
3. It is mutually agreed by and between the parties hereto that the estimated cost proration
for this improvement is as follows:
TYPE OF WORK
Install New traffic Signal Equipment at
IL 9 (Locust St.) & First Avenue
Preliminary Engineering (5%)
Construction Engineering (10%)
TOTALS.
STATE CITY TOTAL
.COST (°!°1 ,COST (°lol COST
66,600 (90) 7,400 (10) 74,000
3,330 (90) 370 (10) 3,700
6,660 (90) 740 (10) 7,400
$76,59Q $8,510 $85,100
Participation and reimbursement shall be predicated on the percentages shown above for the specified
work. Cost shall be determined by multiplying the final quantities times contract unit prices plus 15%
for construction and preliminary engineering. Participation toward the traffic signals shown above shall
not exceed 125% of their estimated construction and engineering cost.
2
4. The CITY has passed a resolution appropriating within its 2007 budget sufficient funds to
pay its share of the cost of this improvement, a copy of which is attached hereto as
"Exhibit A" and made a part of hereof. The CITY further agrees that upon award of the
contract for this improvement, the CITY will pay to the DEPARTMENT OF
TRANSPORTATION of the STATE OF ILLINOIS in a lump sum from any funds allotted to
the CITY, an amount equal to 50% of its obligation incurred under this Agreement, and will
pay to the said DEPARTMENT the remainder of the obligation (including any non-
participating costs on FA Projects) in a lump sum, upon completion of the project based
upon final costs.
5. The CITY agrees to provide prior to the STATE's advertising for the work to be performed
hereunder approval of the plans specifications, by resolution or letter.
6. The CITY shall exercise its franchise right to cause private utilities to be relocated, if
required, at no expense to the STATE.
7. The CITY agrees to cause its utilities installed on right of way after said right of way was
acquired by the STATE or installed within the limits of a roadway after the said roadway's
jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at no
expense to the STATE.
8. Upon final inspection of the improvement, the STATE and CITY will continue their respective
maintenance and electrical energy responsibilities for the traffic signals and interconnects for
intersection of Illinois Route 9 (Locust Street) and First Avenue in accordance with the existing
Master Agreement executed on July 13, 2001 or in accordance with any such Master
Agreement that may be executed in the future.
9. The parties hereby mutually agree that the obligations of the parties will cease
immediately without penalty being required if, in any fiscal year, the Illinois General .
Assembly or Federal funding source fails to appropriate or otherwise make available funds
for this contract.
10. This Agreement and the covenants contained herein shall be null and void in the event the
contract covering the construction work contemplated herein is not awarded within three
years subsequent to execution of the Agreement.
11. Under penalties of perjury, the CITY certifies that its correct Federal Taxpayer
Identification Number is 37-6000876 and the CITY is doing business as a municipality
whose mailing address is 2 North Main Street, Canton, Illinois 61520.
This Agreement shall be binding upon and to the benefit of the parties hereto, their successors
and assigns.
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
sy:
Deputy Director of Highways
Region Three/District Four
Date:
CITY OF CANTON
By /
Mayor
Date: OCR v~b
' 9
P
Attest: ('7
Cityr lerk
(SEAL)
s:Ungr1 \winword\progdev\agreementsyoint\jn407001.doc
FAP Route 685 (IL 9)
State Section D4 Mast Arm Replacement 2007-1
City Section 06-00094-00-TL
Fulton County
Intersection of IL 9 (Locust St.) and First Ave. in Canton
Agreement No. JN-407-001
Contract No. 68645
Catalog No. 033386-OOD
approve the portions of the final plans for the above-captioned project that
pertain to the City of Canton's maintenance obligations.
Mayor
(/ ~
Date
RI-I:kme~s:4ngr1\winword\progdev\agreements\plan approval\jn407001.doc
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ATTACHMENT 1
FAP 685 (IL 9)
SECTION D4 MAST ARM REPLACEMENT 2007-1
FULTON COUNTY
C-94-178-06