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HomeMy WebLinkAboutResolution # 3773 RESOLUTION NO. 3773 A RESOLUTION ADOPTING AN AMENDED POLICY FOR THE CITY OF CANTON WHEREAS, the City of Canton from time to time obtains various public funds; and, WHEREAS, the City is required to invest said funds; and, WHEREAS, a formed policy for investment is beneficial to all concerned, and required pursuant to the Public Funds Investment Act (30 ILCS 235 et. seq.) NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Canton, Fulton County, Illinois that the City of Canton adopts the following as its investment policy: (Said policy shall remain in effect until rescinded by resolution or replaced.) INVESTMENT POLICY OF THE CITY OF CANTON I. PURPOSE OF INVESTMENT POLICY AND OBJECTIVES The purpose of the investment policy is to provide written guidelines for the prudent and diligent investing of the Public Funds of the City of Canton. The primary objectives, in priority order of the City's investment activities shall be: (1) Safety (diversification), (2) Liquidity, and (3) Return on Investment. II. POLICY It is the policy of the City of Canton to invest public funds conforming to all state and local statutes governing the investment of public funds, including the Public Funds Investment Act (30 ILCS 253 et. seq.) III. SCOPE: The investment policy applies to all financial assets of the City of Canton. These funds are accounted for in the City's Annual Audit, and may include the following: General Fund Special Revenue Funds Capital Project Funds Enterprise Funds Trust and Agency Funds RetirementlPension Funds IV. PRUDENCE: The Standard of Prudence to be used by investment officials shall be the "Prudent Person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with the investment policy and exercising due ~~ diligence shall be relieved of personal responsibility of a security's credit risk, bank failures, and mazket changes provided appropriate actions aze taken to control adverse developments. V. AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS Institutions: Primary: All Banks of the City of Canton Secondary: Banks of Fulton County, Qualified Banking Institutions Qualified Brokers: Those who qualify under the Securities and Exchange Commission Rule 15C3-1. Treasurer will maintain a list of the Brokers used in trading securities. VI. AUTHORIZED INVESTMENTS: Authorized investments aze those that are backed by the full faith and credit of the United States Government; those authorized under State Statutes for Public Funds and those qualified under the Department of Insurance, Pension Division for Police and Fire Investments, as well as those defined under "Authorized Investments" of the Public Funds Investment Act. (235 ILCS 23512). VII. COLLATERIZATION: A financial institution will be required to provide appropriate collateral for city deposits in excess of FDIC insurance limits. Each financial institution will annually provide an approved certification which describes the collateral that has been pledged in the city's name. VIII. SAFEKEEPING OF SECURITIES: Third party safekeeping is required for all securities purchased by a broker, and not held by the City Treasurer. To accomplish this, the securities can be held at the following locations: A Federal Reserve Bank or its branch office. At another custodial facility -generally in a trust department through book-entry at the Federal Reserve, unless physical securities aze involved. By an escrow agent of the pledging institution. IX. MANAGEMENT OF PROGRAM: The following individuals aze authorized to purchase and sell investments, authorize wire transfers, authorize the release of pledged collateral, and to execute any documents required under this policy for investments under one million ($1,000,000) dollazs. For investments in excess of one million ($1,000,000) dollars, authorization to purchase and sell investments, authorize wire transfers, authorize the release of pledged collateral, and to execute any documents required under this policy, requires the approval and signature of the City Treasurer and one of the following: Mayor, City Clerk, Chairman of the Finance Committee. ~~ X. ETHICS AND CONFLICT OF INTEREST: Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program. XI. REPORTING REQUIREMENTS: The City Treasurer will provide at least monthly written reports of investment activities for submission to the City Council and Mayor. The reports shall include information regarding securities in the portfolio by class or type, if applicable, as well as the book value, income earned, and market value as of the report date. XII. INVESTMENT POLICY ADOPTION: 1. The City's investment policy shall be adopted by resolution of the City Council. The policy shall be reviewed from time to time by the Finance Committee, and any modifications made thereto must be approved by the City Council. 2. That the Mayor and City Clerk are hereby authorized on behalf of the City to execute such documents and all other documents necessary for the carrying out of said application. 3. That the Mayor and City Clerk aze authorized to provide such additional information as may be required to accomplish the obtaining of such grant. 4. That this Resolution shall be in full force and effect immediately upon its passage by the City Council of the City of Canton, Fulton County, Illinois. PASSED by the City Council of the City of Canton, Fulton County, Illinois at a regulaz meeting this 19th day of September, 2006, upon a roll call vote as follows: AYES: Aldermen Reed, Schenck, Carl, Meade, Sarff, nest, Hartford, '"~ NAYS: None , ABSENT: Alderman Berardi . APP VED: odney . Heinze, Mayor ATTEST: Nancy Whit ,City Clerk 4 1 ~.,~ C/"' ~l POLICEMEN'S BENEVOLENT & PROTECTIVE ASSOCIATION LABOR COMMITTEE { ~*!4fN7G 1U.91a$' NEST September 22, 2006 Canton City Council/ City Personnel Committee City of Canton 2 N. Main St. Canton, IL 61520 RE: Grievances of Lt. Randy Zimmerman, Police Officers Gerald Foreman, Matt ~ Freehill, Joey Boggs and Telecommunicator Tess Link To Whom It May Concern: On behalf of Lt. Zimmerman, Officer Foreman, Officer Freehill, Officer Boggs and Telecommunicator Link, I filed a grievance charging these employees were unfairly denied their rightful holiday pay under Section 6.3 of the collective bargaining agreement. Chief Fritz denied the grievance. Please accept this letter as an appeal of this grievance to Step II under Section 20.2 of the collective bargaining agreement. Specifically, these officers have grieved this matter, stating they were not allowed to collect the appropriate rate of holiday pay due to being forced off on Monday, September 4, Labor Day. The union has been advised Chief Fritz was following past practice when the employees were advised to take the holiday off. This union feels this is a violation of Section 26.6 of the collective bargaining agreement entitled "Conflict with Existing Policies or Regulations." Please feel free to contact me if you have any questions regarding this grievance. I look forward to hearing from you. Sincerely, . /~ Jana S. Eveland Treasurer Canton Police PB&PA #52 Labor Committee