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HomeMy WebLinkAbout11-15-05 City Council Meeting Minutes A regular meeting of the Canton City Council was held on November 15, 2005 in th Council Chambers, 50 North 4 Avenue, Canton, Illinois. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES. Mayor Heinze asked for roll call at 6:30 p.m. Present - Aldermen Jim Hartford, Joe Berardi, Larry Sarff, Craig West, Les Carl, Kevin Meade, Rick Reed, Eric Schenck. Absent – None. MINUTES OF COUNCIL MEETING NOVEMBER 1, 2005. Motion and second by Aldermen West/Hartford, the minutes of November 1, 2005 be accepted and placed on voice vote file. The motion carried by and was unanimous. TH MINUTES OF CLERICAL COMMITTEE NOVEMBER 8, 2005. Motion and th second by Aldermen Sarff/Carl, the minutes of November 8, 2005 be accepted and voice vote placed on file. The motion carried by and was unanimous. BILLS. Motion and second by Aldermen Sarff/Reed, all bills properly approved be paid. Discussion. City Clerk Nancy Whites will make available each month all bills of the General Fund. Roll call. AYES – Aldermen Schenck, Reed, Meade, Carl, West, Sarff, Hartford. NAYS – Alderman Berardi. 7 AYES, 1 NAYS, 0 ABSENT. Motion carried. TREASURER’S REPORT. Motion and second by Aldermen Carl/Meade, to accept voice vote the treasurer’s report as presented. The motion carried by and was unanimous. COMMITTEE REPORTS: Finance. Council Action Refinancing current City Building 2 North Main Street. Alderman Carl said the committee examined the three offers and it appeared that Wells Fargo Bank had the best offer. However, Alderman Carl said with the committee’s consent he would like to change that recommendation somewhat and recommend to apply $40,000 from the selling of the old city building to the $185,000 loan, and finance for 7 years on annual basis. By doing this we will have saved about $30,000 in interest. Motion and second by Aldermen Carl/Berardi, to refinance the city building of 2 North Main from Wells Fargo Bank on a preferable rate, based on quotes of a ten year payment plan on an annual basis, with payments of $2,382.37. Discussion. Alderman Schenck ask how the interest rate would change if went to 5 years? Alderman Carl mentioned there were 2 proposals on the refinancing made, one was for 5 years and the other was 7 years. The 7 years has a guarantee, the 5 years does not. (The City needs $145,000 to finance the Heating/Air Conditioner, $80,000 to pay off the old mortgage for the City Building at 2 North Main, the City will refinance asking for $185,000 as we are expecting $40,000 from the sale of the former city building at 210 E. Chestnut.) Roll call. AYES – Aldermen Hartford, Berardi, Sarff, West, Carl, Meade, Reed, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. A-Z presentation. City Attorney Jim Elson said the contract was drafted by his son from his law firm. The contract looked fine and he only cleared up a couple of words. Motion and second by Aldermen Carl/Sarff, for the city to enter into contract with A-Z Risk Management, Inc. with 20% contingency for collection of over payment of medical. Alderman Meade said a clarification, they charge 20% of what they find. Roll call. AYES - Aldermen Schenck, Reed, Meade, Carl, West, Sarff, Berardi, Hartford. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Motion Replacement of Hydraulic tools purchase. and second by Aldermen Carl/Sarff, to allow the purchase of a demonstrator set for the Fire Department of Hydraulic Tools 1 City Council meeting 11-15-05 from Amkus Rescue Systems Brand in the amount of $5,206.25 with the City paying $2,500.00, Rescue Fund $1,202.44, Foreign Fire Insurance Fund $1,503.81. Discussion. Alderman Berardi said we have talked about giving the old ones away. Have you thought about E-Bay? Fire Chief John Stanko said he has not and did not know if that could be done. The problem we have now is we have decided we want to keep the gasoline pump. Eventually would like to buy a smaller pump, but not budgeted and can’t afford at present time. Without the gas pump no one would want the rest of the equipment, unless for parts. Roll call. AYES – Aldermen Hartford, Berardi, Sarff, West, Carl, Meade, Reed, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Motion Loan Committee Recommendation. and second by Aldermen Carl/West, the City to enter into agreement with A-Z Risk Management, Inc. of $60,000 from the Revolving Loan Fund of the City of Canton, with terms of interest rate 5% per annum with the amortized loan to be repaid over a three year period, and loan payments to be quarterly. Alderman Schenck asked do we have a policy for loans of this size on collateral and personal guarantees? Alderman Carl mentioned that they would sign a Certificate of Resolution where they are entering into an agreement. Roll call. AYES – Aldermen Schenck, Reed, Meade, Carl, West, Sarff, Berardi, Hartford. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Motion Outside Payroll Service.and second by Aldermen Carl/Sarff, to allow for the outside service for payroll from Automatic Date Processing, Inc (ADP) in the amount approximate fees of $11,405.20. Roll call. AYES – Aldermen Hartford, Berardi, Sarff, West, Carl, Meade, Reed, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Receipt of $425,000 Stipulated grant funds IEPA. Mayor Heinze reported that he had talked with the IEPA and was told they have no problem with using the funds as th suggested at the November 8 Clerical committee. Motion and second by Carl/Hartford, to allow the amount of $5,500 to pay a bill from Chapman & Cutler of last year for tearing down buildings at IH, $19,500 for removal of trailers at IH, and $1.2 million applied to the original loan at Mid America National Bank that the City borrowed to demolish the buildings at IH. Discussion. Alderman Berardi asked, what is the balance on the loan after we do this? Alderman Carl answered, $800,000. City Treasurer Kathy Luker mentioned the entire amount is due in 2008. Alderman Carl mentioned that other grants have been applied for. Roll call. AYES – Aldermen Schenck, Reed, Meade, Carl, West, Sarff, Berardi, Hartford. NAYS – None. 8 AYES 0 NAYS, 0 ABSENT. Motion carried. Legal & Ordinance. Council Action Motion Updated international Code Series. and second by Aldermen Meade/Sarff, to allow the purchase of 2 complete sets of 2003 International Code Series for the Zoning Administrator, and Fire Department at a cost of $426.00 for each set; and the adoption of the 2004 Supplement; and instructing the city attorney to change the ordinance for the adoption of the International Code Series 2003 as our building code. Roll call. AYES – Aldermen Hartford, Berardi, Sarff, West, Carl, Meade, Reed, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Community & Industrial Development. Council Action None. 2 City Council meeting 11-15-05 Informational. Alderman Reed thanked the Graham Hospital for their new emergency facility and allowing the citizens of Canton to tour the new facility. Mayor Heinze said he did not know of any community having anything as nice. Negotiations, Grievance & Personnel. Council Action None. Informational. Alderman Sarff reported there will be an executive session at the end of the council meeting. COMMUNICATIONS FROM MAYOR HEINZE. Status Lap Top Computer. Mayor Heinze mentioned that the State Police concluded their investigation and turned the information over to the State’s Attorney. The State’s Attorney is studying the information. He will at some time come forward with what action will be taken, if any. Professional Service to hire MAI Appraiser. New Rate Schedule for Lot Leases. City Attorney Jim Elson mentioned that the committee had approved the lot lease sale and this was an opportunity to change the rent. Jim had received surveys from 8 to 10 communities and selected Springfield Illinois. Jim said he will be meeting with their water department tomorrow as theirs is an extremely good one. Their lot lease fees are based partially upon the value of the improvement on the lease property, and partially upon the lot itself, and they also bring in the maintenance cost. All these factors involved turns into a formula that comes up with the rent. Jim said he should have the information ready in 2 weeks. He also said he has talked to the people in the process of selling the lot. Alderman Berardi ask for an update on the water levels. Water Treatment Supt. Greg Pollitt said the level of the lake is at 69 inches below the dam, and the wells are on. The changing temperatures, and the thermacline changing in the lake levels is where you are getting the odor and taste from. We are continuing to take corrective action to help that. OLD BUSINESS: None. NEW BUSINESS: ORDINANCE – RESCINDING THE NO PARKING BAN ON NORTH AVENUE B FROM WEST LOCUST TO WEST CHESTNUT STREET, IN THE CITY OF CANTON, FULTON COUNTY ILLINOIS. First reading, read by title. Mayor Heinze mentioned a letter that everyone had received today of the selling of the old city building at 210 East Chestnut Street. The original action was by the city council to sell by Auction. Economic Development Director Mark Rothert said one of the actions needed to sell by Auction is an MIA Appraisal. Mark said he is looking at what direction to proceed. Alderman West feels this is a fair offer and we should strongly consider selling. Alderman Sarff said this is a viable business and would be an asset. 3 City Council meeting 11-15-05 Jim Elson, city attorney, said this could not be acted on due to not being listed on the agenda. There is no reason you could not take sense of council so the person who is proposing to purchase knows that his offer is being favorable considered. Motion and second by Aldermen Carl/Meade, to not hire a MIA Appraisal; and not proceed with public auction; and take all steps to sell the former city building. The voice vote motion was by and was unanimous. Mayor Heinze polled the Aldermen if they wanted to sell the old city building at 210 E. Chestnut to the businessman who had turned in a letter to the city this day to purchase the building. Each of the 8 Aldermen voiced that they were in agreement to sell the old city building as proposed. Motion and second by Aldermen Sarff/Reed, to go into executive session for the purpose of discussing Retirement Health Savings Plan and Outside Payroll Service. Roll call. AYES – Aldermen Schenck, Reed, Meade, Carl, West, Sarff, Berardi, Hartford. NAYS - None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. The regular scheduled council meeting convened into executive session at 7:16 p.m. The executive session minutes are on file in the office of the city clerk for review. The regular scheduled council meeting reconvened into open session at 7:55 p.m. Adjournment. Motion and second by Aldermen Hartford/Reed, to adjourn. The voice vote motion carried by and was unanimous. The regular scheduled council meeting adjourned at 7:56 p.m. ____________________________________ Nancy Whites, City Clerk APPROVED: _________________________________ Rodney W. Heinze, Mayor 4