HomeMy WebLinkAbout10-04-05 City Council Meeting Minutes
A regular meeting of the Canton City Council was held on October 4, 2005, in the
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Council Chambers at the Historic Depot 50 North 4 Avenue, Canton, Illinois.
PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE
INVOCATION GIVEN BY NANCY WHITES CITY CLERK.
Mayor Heinze asked for roll call at 6:30 p.m. Present – Aldermen Jim Hartford, Joe
Berardi, Larry Sarff, Les Carl, Kevin Meade, Rick Reed, Eric Schenck. Absent –
Alderman Craig West.
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MINUTES OF SEPTEMBER 20, 2005 COUNCIL MEETING. Motion
and
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second by Aldermen Sarff/Berardi, the minutes of September 20, 2005 be accepted and
placed on file as amended. (The amendment is on page 2 the Eastview School will give
½ of the cost for the traffic lane, with total cost of $5,000.) Voice vote, motion carried
unanimously.
MINUTES OF SEPTEMBER 13, 2005 CLERICAL COMMITTEE MEETING.
Motion
and second by Aldermen Hartford/Berardi, the minutes of September 13, 2005
be accepted and placed on file. Voice vote, motion carried unanimously.
COMMITTEE REPORTS:
Public Safety & Traffic.
Council Action
Motion
and second by Aldermen Schenck/Hartford, the approval to purchase one trailer
for the fire department from Unique Farm Store in Abingdon, Illinois at a cost of
$7,115.00, with funding coming from Technical Rescue Funds. Roll call. AYES –
Aldermen Schenck, Reed, Meade, Carl, Sarff, Berardi, Hartford. NAYS – None. 7
AYES, 0 NAYS, 1 ABSENT. Motion carried.
Streets & Garbage.
Council Action
Motion
and second by Aldermen Hartford/Carl, approval of placing stop signs at both
corners on Avenue F running South & North, and having the City Attorney Jim Elson
draft an ordinance allowing the stop signs be placed on Avenue F. (Located at the corner
of Avenue F & West Chestnut Street.) Roll call. AYES – Aldermen Hartford, Berardi,
Sarff, Carl, Meade, Reed, Schenck. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT.
Motion carried.
Lake, Buildings & Grounds.
Council Action
Motion
and second by Aldermen Reed/Berardi, go out for proposals and to be received
within those 45 days and to earmark the selling of the former city building to fund the
project. Discussion. Alderman Sarff asked the City Attorney Jim Elson, by going for
proposals would we have to waive the bidding requirements? City Attorney Jim Elson
said he would recommend that. Alderman Sarff asked what are the advantages of
proposals versus bidding? Mayor Heinze answered, proposals everybody purposes what
they feel is best, and the city looks them over and accepts the best one. It’s all out in the
open. Alderman Berardi ask if there should be a dollar limit? Alderman Reed said we
don’t have to take the proposals if they are too much. Alderman Carl wants to consider
eliminating the earmarking of funds from the sale of the former city building for this
project as there might be Capitol Funds available to use. Also Alderman Carl said he
would like to make the decision at a later time.
Alderman Reed/Berardi withdrew the earmarking of funds from their motion and second.
Alderman Meade said we need a date certain. Public Works Director Cliff O’Brien said
the proposals would be good for 45 days and due October 25 for the Public Works, Water
& Sewer committee. Alderman Sarff asked for the City Clerk to read back the motion.
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Council meeting October 4, 2005
Motion and second by Alderman Reed/Berardi, to advertise for proposals, with them
being good for 45 days, with the date of October 25 receiving of proposals by the City
Clerk’s office for the Public Works, Water & Sewer committee. Voice vote, motion
carried unanimously.
Public Works, Water & Sewer.
Council Action
Alderman Berardi mentioned that only one bid had been received for providing the city
gas and diesel fuel. Cliff has done some research, and Alderman Berardi ask Cliff to give
his report. Cliff O’Brien reported it is hard for the supplier to bid for 3 months.
Riverland FS had called Cliff to tell him he was withdrawing his bid. Cliff said they will
contact local contractors and call them when they need fuel. The city has a 1000 gallon
tank and they will watch the market before making the call. The suppliers will get their
gas off the dock and mark their cost, then they will sell it to us at that cost. Will give a
Motion
report on how this is working in a couple of months. and second by Aldermen
Berardi/Meade, Public Works Director Cliff O’Brien has the authority to purchase fuel
on as needed basis through Don Quick Oil and Smith Oil. Roll call. AYES – Aldermen
Schenck, Reed, Meade, Carl, Sarff, Berardi, Hartford. NAYS – None. 7 AYES, 0
NAYS, 1 ABSENT. Motion carried.
Motion
and second by Aldermen Berardi/Reed, approval for the Water Department to
renew the Utility Service Agreements on the meter reading system software (Connect),
and meter reading hardware (Mini Mobile), for a total cost of $3,300. Roll call. AYES
– Aldermen Hartford, Berardi, Sarff, Carl, Meade, Reed, Schenck. NAYS – None. 7
AYES, 0 NAYS, 1 ABSENT. Motion carried.
Motion
and second by Aldermen Berardi/Sarff, approval for the Water Department
purchase two (2) new compressors of a Busch Model MM 1104 AP oil-less rotary claw
from Combined Fluid Products Co at a cost of $8,840.00 + shipping. Discussion.
Alderman Carl asked how old the press was? Greg said 15 years. Roll call. AYES –
Aldermen Schenck, Reed, Meade, West, Sarff, Berardi, Hartford. NAYS – None. 7
AYES, 0 NAYS, 1 ABSENT. Motion carried.
Motion
and second by Aldermen Berardi/Hartford, the approval to enter into a 60 month
lease agreement with Canon for a new copy machine at $233.55 a month with
maintenance contract of $52.50 included in the price, and purchase price of $8,500.00.
Roll call. AYES – Aldermen Hartford, Berardi, Sarff, Carl, Meade, Reed, Schenck.
NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried.
Motion
and second by Aldermen Berardi/Reed, to implement GovOffice technology to
enhance Canton’s website, at a cost up to $2,000.00 for the project. Discussion. Mark
Rothert Economic Development Director reported that CADC owns Canton Illinois dot
org and dot com. Mark said he has been in discussion with them. GovOffice is in 700
communities. We can customize of what we want and can take advantage of this at this
time. Alderman Berardi felt the city should own the rights to the website. Mark said he
could bring this up when he meets with the CADC. City Treasurer Kathy Luker wanted
to know where the funds would be paid from? Mark had in his memo suggesting the use
of Hotel/Motel Funds as there is a monthly fee. Alderman Reed wanted to know who
maintains the website? Mark said this company makes it unique as each member has it’s
own staff personnel. Each individual organization assigns staff members and Mark said
he was willing to maintain the city’s. Roll call. AYES – Aldermen Schenck, Reed,
Meade, Carl, Sarff, Berardi, Hartford. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT.
Motion carried.
City Attorney Jim Elson had given a memo to City Council concerning outside water
contracts. The contracts are similar except for duration. This is no real surprise since all
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Council meeting October 4, 2005
follow the form of the first such contract, which was on a form supplied by the State of
Illinois. The salient aspects of the contracts are as follows:
CUBA:
Date: The original contract was executed December 7, 1982.
Term: 65 years.
Amendment: September 2, 1994 to allow Cuba to resell water which it
buys from Canton to the residents of Wee Ma Tuk.
The contract contains no early termination provision and does not expire
until 2047.
FAIRVIEW:
Date: March 6, 1995
Term: 99 years.
The contract contains no termination provisions.
NORRIS:
Date: July 7, 1980
Term: 40 years
It contains no termination provision.
DUNFERMLINE-ST. DAVID WATER & SEWER COMMISSION:
Date: January 2, 1979
Term: 40 years
This was the earliest contract, and contains no termination provision.
Alderman Schenck wanted to know if each of the communities has limited usage? City
Attorney Jim Elson said he did not believe so.
Alderman Berardi related to the Ethanol Plant and how they will not be paying for the
water transmission line until they use water.
COMMUNICATIONS FROM MAYOR HEINZE.
Reimbursement funds for Mark Rothert traveling to Minnesota. Motion
and
second by Aldermen Berardi/Reed, to reimburse Economic Development Director Mark
Rothert for the conference he attended in Minnesota. Discussion. Mayor Heinze said
he had called Alderman Sarff on this for his opinion. Alderman Sarff related that this
was not a budgeted item and Mark knew he would not be reimbursed for attending.
Alderman Berardi felt that it definitely benefited the City. And not a budgeted item!?
Are you going to keep him in town? Alderman Reed felt this should be approved before
you attend, not after. Mark Rothert reported on what the cost was, $1,000 plane ticket,
plus lodging, & conference registration. Alderman Schenck thought it would be good to
create a budget for travel and conferences. Roll call. AYES – Aldermen Hartford,
Berardi, Meade. NAYS – Aldermen Sarff, Carl, Reed, Schenck. 3 AYES, 4 NAYS, 1
ABSENT. Motion defeated.
Motion
and second by Aldermen Carl/Sarff, Economic Development Director Mark
Rothert be compensated for ½ of the cost for the seminar he attended in Minnesota. Roll
call. AYES – Aldermen Meade, Carl, Sarff, Berardi, Hartford. NAYS – Aldermen
Schenck, Reed. 5 AYES, 2 NAYS, 1 ABSENT. Motion carried.
Approving BUDGETS 2005-2006. Motion
and second by Aldermen Hartford/Reed,
to approve of the Budgets for 2005 – 2006. Discussion. Alderman Schenck wanted to
have a budget of $5,000 for travel and training for staff. Roll call. AYES – Aldermen
Hartford, Berardi, Sarff, Carl, Meade, Reed, Schenck. NAYS – None. 7 AYES, 0
NAYS, 1 ABSENT. Motion carried.
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Council meeting October 4, 2005
Last years Annual Treasurer’s Report.
City Treasurer Kathy Luker stated the annual
treasurer’s report is due 6 months after the fiscal year end. Kathy said she would like
known to this council that she will turn in the required report which was prepared by the
previous treasurer, to the newspaper by October 31, 2005. Kathy said she will not make
any guarantees nor assume any responsibility for its content.
OLD BUSINESS:
None.
NEW BUSINESS:
ORDINANCE – AUTHORIZING AND PROVIDING FOR THE ISSUE OF
$26,500,000 GENERAL OBLIGATION BONDS (Alternate Revenue Source), Series
2005, FOR THE PURPOSE OF IMPROVING THE CITY’S WATERWORKS
AND SEWERAGE SYSTEM. Motion
First reading, read by title. and second by
Aldermen Sarff/Carl, to suspend the rules for purpose of passing the ordinance on first
reading. Discussion. David Pistorius of First Midstate Inc. spoke about the first issue.
Bonds were sold in the aggregate principal amount of $26,430,000. The Bonds shall
each be designated “General Obligation Bond (Alternate Revenue Source), Series 2005,”
and be dated October 1, 2005, and shall also bear the date of authentication thereof. The
Bonds shall be in denominations of $5,000 or authorized integral multiples thereof. The
MidAmerica National Bank, as paying agent and bond registrar. David said the city
could issue the balance of a second issue on May 1, 2008 in the amount of $9,500,000.
David reported they did get a lower issuance of 4.818% on the first issues and from the
proceeds the city will receive $26,500.00. A one-time payment of a buyer premium will
be paid to the City of $70,000. Alderman Meade was concerned about paying more
interest then the City would be receiving in the 14 years, as he said it is doubling our cost.
David said for the structure of this first issue if we would have stretched it out longer we
would have paid out less principle up front. We felt this was the best structure to
consider with regards to the sale of the bonds. Roll call. AYES – Aldermen Schenck,
Reed, Meade, Carl, Sarff, Berardi, Hartford. NAYS – None. 7 AYES, 0 NAYS, 0
ABSENT. Motion carried.
Motion
and second by Aldermen Sarff/Reed, the ordinance be placed on its passage.
Roll call. AYES – Aldermen Hartford, Berardi, Sarff, Carl, Reed, Schenck.. NAYS –
Alderman Meade. 6 AYES, 1 NAY, 1 ABSENT. Motion carried. Ordinance being
#1847.
Adjournment. Motion
and second by Aldermen Hartford/Berardi, to adjourn. Voice
vote, motion carried unanimously. The regular scheduled council meeting adjourned at
8:06 p.m.
________________________________
Nancy Whites, City Clerk
APPROVED:
_______________________________
Rodney W. Heinze, Mayor
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