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HomeMy WebLinkAbout07-19-05 City Council Meeting Minutes A regular meeting of the Canton City Council was held on July 19, 2005 in the Council Chambers at the Historic Depot, 50 North Avenue, Canton, Illinois. PUBLIC HEARING – APPROPRIATION ORDINANCE 6:30 P.M. Mayor Heinze opened the Public Hearing meeting at 6:30 p.m. Mayor Heinze ask three times if anyone from the audience wanted to speak about the Appropriation Ordinance. No comments were made. Mayor Heinze asked the members of council if they wanted to speak about the Appropriation Ordinance. No comments were made. The Public Hearing meeting then closed at 6:31 p.m. PLEDGE OF ALLEGIANCE OPENED THE MEETING, FOLLOWED BY THE INVOCATION GIVEN BY NANCY WHITES, CITY CLERK. Mayor Heinze asked for roll call at 6:32 p.m. Present – Aldermen Jim Hartford, Joe Berardi, Larry Sarff, Craig West, Les Carl, Kevin Meade, Rick Reed, Eric Schenck. Absent – None. MINUTES OF JULY 5, 2005. Motion and second by Aldermen Hartford/Reed, to approve the minutes of July 5, 2005. Voice vote, motion carried unanimously. TREASURER’S REPORT. Motion and second by Aldermen Carl/West, to approve the treasurer’s report as presented. Roll call. AYES – Aldermen Schenck, Reed, Meade, Carl, West, Sarff, Berardi, Hartford. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. BILLS FOR MAY. Motion and second by Aldermen Sarff/Meade, all bills properly approved be paid. Roll call. AYES – Aldermen Hartford, Berardi, Sarff, West, Carl, Meade, Reed, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. COMMITTEE REPORTS: Finance. Council Action Motion and second by Aldermen Carl/Berardi, to approve of the agreement for Professional Services from Maurer Stutz Inc. for Raw Water Intake Structure and Pumping Station in the amount not to exceed $116,000.00. Discussion. Mayor Heinze stated that when the bond ordinance is presented sometime in August, the ordinance needs to be voted on in one meeting. Roll call. AYES – Aldermen Schenck, Reed, Meade, Carl, West, Sarff, Berardi, Hartford. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Motion and second by Aldermen Carl/Reed, to use $5,000 from the Hotel/Motel Tax for funding of a pavilion for the Lake Development. Discussion. Alderman Berardi said he was opposed to using the funds from Hotel/Motel Tax as this will not attract tourist, he has seen no plans, no bids, we need to go another way for funding. Alderman Meade also disagreed on using the funds for building the structure. And feels it is a great thing but funding should not come from the Hotel/Motel Tax. Alderman Reed said he disagreed as people will come from Fulton County and beyond, and it does bring people to the area. We’ll bring this to the Finance Committee later on. Roll call. AYES – Aldermen Hartford, Carl, Reed. NAYS – Aldermen Berardi, Sarff, West, Meade, Schenck. Motion defeated. Motion by Aldermen Carl/West, to continue the program of loaning funds to business from the Revolving Loan Fund. Discussion. Alderman Carl said he mentioned this to former Mayor Donald Edwards and he said it was a good program. Alderman Carl mentioned that David Byerly Economic Development Advisor discontinued the program. Alderman Schenck asked if the committee will be coming forth to endorse a particular 1 Council meeting July 19, 2005 program? Alderman Carl said we already have a program now, we’re ready to loan out $2500 at 5% interest. Alderman Sarff suggested that Alderman Carl make available copies of the information for requesting funds in their respective mail boxes. Alderman Schenck said this could be spear headed by the Economic Director for content and marketing. Voice vote, motion carried unanimously. Community & Industrial Development. Council Action Motion and second by Aldermen West/Carl, to retain Vandewalle & Associates and for them to be paid from the TIF funds. Discussion. Alderman Carl mentioned that you would have to transfer the funds into the TIF fund first. Alderman Berardi asked how do we monitor the dollars? Alderman Meade mentioned that Joy Stiglish from Vandewalle & Associates will be here next week, she can answer the questions. The motion and second withdrawn. Alderman West commented that Alderman Berardi paid for a plaque to give to a business in the TIF District who has made improvements in their building. Alderman Berardi thought that the Mayor should make the presentations of the plaques at the council meetings so the businesses can receive the recognition they deserve. Motion and second by Aldermen Berardi/Schenck, to approve the concept of the city purchasing plaques for those in the TIF District who modernize their structures. Discussion. Alderman Sarff mentioned that on the surface this is a great plan and I’m not totally opposed. What bothers me is the policy and what about those businesses outside the TIF District? This could be a carry over from the Chamber of Commerce. Alderman Sarff mentioned that this cannot be as easy as it sounds. Alderman Meade, the right place to send the applications would be his committee of Legal & Ordinance for those outside the TIF District. Alderman Schenck liked the idea of the recognition program combined with the Economic Director. Alderman Reed thought Alderman Meade’s idea was a good one of having the committee and Chamber of Commerce tie into this. Alderman Reed said he agreed we should go beyond the TIF District and they should be recognized. Alderman Berardi mentioned that this is becoming a mountain out of a mole hill. The Chamber of Commerce could do this themselves. Alderman Hartford said the city is not in this type of business and does not think the city should be doing it. Alderman Carl said starting in the TIF District he is not opposed, as it has to start somewhere and $20.00 is a small price to pay. Roll call. AYES – Aldermen Schenck, Carl, Berardi. NAYS – Aldermen Reed, Meade, West, Sarff, Hartford. 3 AYES, 5 NAYS, 0 ABSENT. Motion defeated. Legal & Ordinance. Council Action Mayor Heinze mentioned that the Law Firm of Howard & Howard Environmental Practice Group is being sent to the Executive Session . Alderman Meade asked for a recommendation from the city attorney about adding to the executive session. City Attorney Jim Elson said that he had no problem with this being added to the executive session as it is listed on the agenda. Negotiations, Grievance & Personnel. Council Action None. COMMUNICATIONS FROM MAYOR HEINZE. 2 Council meeting July 19, 2005 Mayor Heinze asked Water Treatment Plant Supt. Greg Pollitt to give a report of the level of the lake. Greg said the lake is down 25 inches from being full. Pumps are considered being turned on when the lake is down 48 inches (4 ft), the weather, and what time of year. Mayor Heinze encouraged the citizens to begin conserving water now. Mayor Heinze made the following appointments to the Revolving Loan Committee - Mayor Heinze, Jim Elson, Les Carl, Kevin Stephenson, Jeff Strode, to serve for one year. Motion and second by Aldermen Sarff/Hartford, the appointments be confirmed. Voice vote, motion carried unanimously. Mayor Heinze made the following appointment to the Fire Board Appeals for 1 year of Motion Peter Fransicovich, which is a reappointment. and second by Aldermen West/Sarff, the appointment be confirmed. Voice vote, motion carried unanimously. Mayor Heinze gave the following report of applications received for Economic Development Director – received 6 applications from the newspaper advertisement. Came down to one candidate of Mark Rothert. He will be an interim and salary of $59,500 and one time relocation of $3,000 and other pay benefit package will be the same as the city employees. Mark has a Bachelor of Arts in Political Science from Western Illinois University and a Master in Public Administration degree from the University of Kansas. Mark is now working in Des Moines Iowa for the City of Des Moines as a Management Analyst in the Public Works Department. Mayor Heinze commented that in the interview Mark had tremendous strength in wanting to help us. He was quick to report where he had no experience. He will report to work on August 8, at 8:00 a.m. Motion and second by Aldermen Sarff/West, the appointment be confirmed. Discussion. Alderman Sarff asked for the length of the appointment. Mayor Heinze said until April 30, 2006, and he may like us enough, and we may like him enough to encourage an appointment as the economic director. Mark Rothert introduced himself and said he is looking forward being here to make this a better place. Voice vote, motion carried unanimously. Roy Hopper, Mike Bowen, Kevin Dearing from the Canton American Legion Baseball Team will be hosting the Division 3 Tournament from July 27-30, 2005 at Robert Ems Field. In addition to the Post 16 baseball team from Canton, teams will be participating from District 14, District 15, District 16 and District 20. This encompasses an area from the Quad Cities to Pittsfield and the Peoria area. They are asking help from the Hotel/Motel Tax of $1,000 to help with promotion of the event. Roy Hopper mentioned this is the first time in Canton the American Legion is hosting this event in 15 years. Motion and second by Aldermen Reed/West, the allowance of $1,000 to the Canton American Legion hosting Baseball Team and using funds from the Hotel/Motel Tax. Roll call. AYES – Aldermen Hartford, Berardi, Sarff, West, Carl, Meade, Reed, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. OLD BUSINESS: ORDINANCE – REDEFINING THE SPENDING AUTHORITY OF THE MAYOR AND DEPARTMENT HEADS OF THE CITY OF CANTON. Second reading, read Motion by title. and second by Aldermen Sarff/Berardi, to send this ordinance to the Finance Committee. Discussion. Alderman Schenck asked for what purpose? Alderman Sarff mentioned it is the spending limits. The mayor in the past would make the call to the aldermen for permission. Alderman Hartford said why should we have spending limits any way? Alderman Berardi said why not have a $3,000 limit! Mayor Heinze said it was not a problem. Voice vote, motion carried unanimously. ORDINANCE – AUTHORIZING AND DIRECTING THE TRANSFER OF FUNDS FROM THE WORKING CASH FUND TO THE HEALTH CARE FUND AND DIRECTING THE CITY TREASURER TO MAKE TRANSFERS AS HEREIN SET FORTH. Motion Second reading, read by title. and second by 3 Council meeting July 19, 2005 Aldermen West/Hartford, the ordinance be placed on its passage. Roll call. AYES – Aldermen Schenck, Reed, Meade, Carl, West, Sarff, Berardi, Hartford. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Ordinance being #1840. ORDINANCE – APPROPRIATION ORDINANCE. Second reading, read by title. Motion and second by Aldermen Sarff/Reed, the ordinance be placed on its passage. Roll call. Hartford, Berardi, Sarff, West, Carl, Meade, Reed, Schenck. NAYS – None. 8 AYES, 0 NAYS 0 ABSENT. Motion carried. Ordinance being #1841. NEW BUSINESS; RESOLUTION – MAINTENANCE OF STREETS FOR $250,000 OF MFT FUNDS. Motion First reading, read by title. and second by Aldermen Sarff/Hartford, the resolution be adopted. Roll call. AYES – Aldermen Schenck Reed, Meade, Carl, West, Sarff, Berardi, Hartford. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Resolution being #3732. AGREEMENT – MUNICIPAL ESTIMATE OF MAINTENANCE COSTS IN THE AMOUNT OF $209,825.29. Motion First reading, read by title. and second by Aldermen West/Sarff, the agreement be adopted. Discussion. Alderman Carl said there were no specs involved and was not authorized by council and should be defeated. Alderman Meade suggested the ordinance be sent to the committee meeting of next week and then back to council. The motion and second withdrawn. Motion and second by Aldermen Meade/Reed, the Agreement for Municipal Estimate of Maintenance Cost in the amount of $209,825.29 be referred to the Streets & Garbage Committee. Discussion. Aldermen Schenck wants Cliff O’Brien to explain if this creates any problems? Cliff O’Brien said it will be close, but if the agreement goes right back to council, there is no problem. Voice vote, motion carried unanimously. AGREEMENT – MAINTENANCE ENGINEERING TO BE PERFORMED BY A CONSULTING ENGINEER IN THE AMOUNT OF $10,8000. First reading, read Motion by title. and second by Aldermen Meade/Reed, to referred to the Streets & Garbage Committee. Voice vote, motion carried unanimously. ORDINANCE – RE-ZONING CERTAIN PROPERTY OF PETERSEN COMPANIES LLC, A LIMITED LIABILITY COMPANY IN A B-2 ZONING CONFIGURATION. First reading, read by title. (The Planning & Zoning Commission gave favorable recommendation of the rezoning.) ORDINANCE – GRANTING A SPECIAL USE PERMIT FOR THE OPERATION TH OF MASSAGE THERAPY LOCATED AT 480 N. 6 AVENUE, CANTON, ILLINOIS TO BARBARA TAYLOR. First reading, read by title. (The Planning & Zoning Commission gave favorable recommendation for the Special Use Permit.) EXECUTIVE SESSION – NEGOTIATIONS, GRIEVANCE & PERSONNEL – TO DISCUSS PERSONNEL; AND A GRIEVANCE FROM THE POLICE DEPARTMENT. Motion and second by Aldermen Reed/Sarff, to go into executive session for the purpose of discussing Personnel and a Grievance from the Police Department. Roll call. AYES – Aldermen Hartford, Berardi, Sarff, West, Carl, Meade, Reed, Schenck. NAYS – None. 8 AYES, 0 NAYS, 0 ABSENT. Motion carried. Mayor Heinze mentioned the council meeting may reconvene in open session just to adjourn. Mayor Heinze mentioned the following would stay for the Executive Session for a Grievance in the Police Department, Howard & Howard environmental attorneys, and Personnel, the elected officials, Police Chief Donald Edwards, City Attorney Jim Elson. City Treasurer Kathy Luker left at the end of the council meeting. 4 Council meeting July 19, 2005 The regular scheduled council meeting convened for executive session at 7:33 p.m. The minutes from the Executive Session for Grievance of Police Department, Personnel, and environmental lawyers of Howard & Howard are on file in the City Clerk’s office. The regular scheduled City Council meeting reconvened into open session at 10:12 p.m. Motion and second by Aldermen Sarff/West, to uphold the denial of a grievance filed by police officer Darren Flynn. Voice vote, motion carried unanimously. Adjournment. Motion and second by Aldermen Hartford/Carl, to adjourn. Voice vote, motion carried unanimously. The regular scheduled council meeting adjourned at 10:14 p.m. ______________________________ Nancy Whites, City Clerk APPROVED: _______________________________ Rodney W. Heinze, Mayor 5