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HomeMy WebLinkAbout11-01-2022 Canton City Council Meeting Minutes CANTON CITY COUNCIL MEETING MINUTES TUESDAY, NOVEMBER 1, 2022 at 6:30pm Historic Depot-Donald E Edwards Way th 50 North 4 Avenue Canton Il 61520 A regular meeting of the Canton City Council was held on November 1, 2022 (6:30pm) at the th Historic Depot located at 50 North 4 Avenue Canton Illinois with zoom attendance available. STAFF IN ATTENDANCE: Mayor Kent McDowell, Acting City Clerk Andi Walters, Treasurer Crystal Wilkinson, Fire Chief Scott Roos, Police Chief Michael Eveland, Superintendent Ron Robinson, Utility Director Joe Carruthers, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Fulton Democrat PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION – Mayor Kent McDowell PUBLIC PARTICIPATION – ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor McDowell stated that he would like to move item number one under Finance to executive session. Also, move item number one under Public Safety and Traffic to executive session. He said they would not be voting on the Resolution tonight. Mayor McDowell said he would like to move his communications to the beginning after the consent agenda for the Oath of Office to Police K-9 Officer, Ghost and to give recognition to Officer Nate Atkins and Officer Mike Shippert for AAIM awards for DUI Enforcement. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD OCTOBER 18, 2022 APPROVAL OF THE PUBLIC HEARING MEETING MINUTES AND SPECIAL COUNCIL MEETING MINUTES HELD ON 10-25-2022 BILL LIST Motion and second were made by Alderpersons Nelson/Lingenfelter to approve the consent agenda. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. Chief Eveland explained that AAIM is the Alliance Against Intoxicated Motorist. These awards are usually given out annually. This year two of our Officers got recognition from them which is Officer Nate Atkins and Officer Mike Shippert. The Oath of Office was administered to K-9 Officer Ghost by City Clerk Andi Walters. COMMITTEE REPORTS: FINANCE ALDERPERSON ANDRA CHAMBERLIN, CHAIR DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A RENEWAL FOR THE CITY OF CANTON WORKER’S COMPENSATION INSURANCE WITH THE ILLINOIS PUBLIC RISK FUND. Dan Kieswetter said with the copy of the summary sheet that was provided, it will give a thumbnail sketch of the insurance renewal. The expiring premium is $440,000 and the renewal premium, effective December 1 is $470,615. This includes all coverage except workers compensation which is also slightly higher. Alderwoman Lingenfelter asked if in January when the Safe T Act goes into effect, would we have to re-visit insurance in regards to our police officers. Lingenfelter asked if we would need additional coverage. Dan stated that if there is a change that needs to made they will be bringing that recommendation to Council. Motion and second were made by Alderpersons Chamberlin/Nelson to approve a resolution renewing the City of Canton’s workers compensation insurance with Illinois Public Risk Fund. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. LEGAL & ORDINANCE ALDERPERSON CRAIG WEST, CHAIR NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERPERSON JUSTIN NELSON, CHAIR DISCUSS, CONSIDER AND VOTE ON THE APPROVAL OF HIRING A PART-TIME ASSISTANT FOR THE CITY CLERK. Motion and second were made by Alderpersons Chamberlin/Nelson to approve a part-time assistant for the city clerk. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried COMMUNITY & INDUSTRIAL DEVELOPMENT ALDERPERSON JOHN LOVELL, CHAIR DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT AND ROAD CLOSURE REQUEST FOR THE SANTA PARADE FRIDAY, DECEMBER 2 AT 5:00 P.M. Alderman Nelson stated that this is a repeat event that will start at the Depot parking lot and ends downtown by the police department. Motion and second were made by Alderpersons Nelson/Fritz to approve the Special Event Road Closure for the Santa parade. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST FOR THE OLD-FASHIONED CHRISTMAS WALK ON DECEMBER 2. Alderman Nelson said this is a repeat event that happens every year where businesses decorate and other activities are going on. It will be on the same night as the Santa parade. Motion and second were made by Alderpersons Nelson/Fritz to approve the Special Event Request for the Old-Fashioned Christmas Walk on December 2. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried PUBLIC WORKS, WATER & SEWER ALDERPERSON ANGIE LINGENFELTER, CHAIR PUBLIC SAFETY & TRAFFIC ALDERPERSON ANGELA HALE, CHAIR DISCUSS, CONSIDER AND VOTE ON APPROVAL OF PURCHASING HARDWARE/SOFTWARE/SERVICES FOR TWO ADDITIONAL PRINTERS FOR ELECTRONIC TICKETING. Chief Eveland explained that is just in addition to the Packet that was already passed by council. In the process of receiving all the printers we moved one the cars to be the K-9 car which made it so that another printer was needed. They had miscounted because they didn’t think there would be one in the animal control vehicle but there was one. The additional printer will be for the booking room. The initial amount is $3,461.00 with an annual fee of $512.00 that has already been budgeted. The $512.00 fee is being waived until next September. Motion and second were made by Alderpersons Nelson/Fritz to approve the purchase of hardware, software and two additional printers for electronic ticketing. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale X Arrived Late Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. STREETS AND GARBAGE ALDERPERSON JEFF FRITZ, CHAIR DISCUSS, CONSIDER AND VOTE ON THE APPROVAL OF LAKELAND PARK ROAD CULVERT EXTENSION-21-000109-00-R BID FROM ILLINOIS CIVIL CONTRACTORS. Keith Plavec stated that Illinois Civil Contractors was the lowest bid out of the six bids. Our estimate was $404,000.00 and they came in at $459,575.57. Keith said they are recommending that the City accept the bid in order to start paperwork that will later be brought back to council for approval. Motion and second were made by Alderpersons Fritz/Nelson to accept the bid from Illinois Civil Contractors in the amount of $459,575.57. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON THE APPROVAL OF CASS PLACE BRIDGE REPLACEMENT-20- 00108-BR BID FROM OTO BAUM COMPANY. Keith Plavec stated that the City of Canton received roughly $970,000.00 of Illinois Rebuild Illinois dollars. Those dollars had to be utilized, because of the size of our community, on projects that were going to have a life span of over ten to fifteen years. Keith went on to say that Cass Place Bridge has weight loading restrictions on and it has to inspected every six months because of that, which is a cost to the City so this bridge was put on the list of Remove and Replacement. Keith said this is the first time they bid this project. It was estimated the replacement would be just over $1,100,000.00. There were two bidders, Otto Baum and Stark. Otto Baum’s bid was $1, 047,700.00 which is roughly 4% over. Keith stated that what is not covered by the Rebuild Illinois dollars which will be about $200,000.00 would come from MFT. Motion and second were made by Alderpersons Fritz/Nelson to approve the bid from Otto Baum Company in the amount of $1,047,700.00 and the remainder exhausted from MFT funds. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON THE APPROVAL OF 2023 MFT PROGRAM. Keith said that with rebidding all of our projects and with a lot of projects currently on the table, he felt it was in our best interest to bid early. The Maintenance projects for next year are Sycamore Street with having to fill gaps and some spray patching with $60,000.00 budgeted for that. What is being budgeted for the 2023 program is $246,456.69. Motion and second were made by Alderpersons Fritz/Nelson to approve the maintenance engineering to be performed by local engineer for the 2023 MFT program. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. Motion and second were made by Alderpersons Fritz/Nelson to approve the Resolution for maintenance under the Illinois Highway Code 2023 MFT program. ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. LAKE, BUILDINGS & GROUNDS ALDERPERSON GREG GOSSETT, CHAIR DISCUSS, DEPOT IMPROVEMENTS Carol Kohler explained that herself and Joe Carruthers have been looking at the Depot for the past six months or so. Specifically, the Council Portion of the building was focused on. They realized that there was an importance to maintain all of our city’s facilities but with this building being over a hundred years old and being the council chambers, they want to make sure it stays up to date in terms of technology, changes in society, functionality but also keeping it historically accurate. Carol went on to say that her and Joe felt like the cost of these improvements could be tied into the Safety Grant which has a lot to do with the safety of the people who are in the building. The projects that are being looked at are the desks in the front that seats the Mayor, City Clerk, Police Chief, City Attorney and Treasurer. They are wanting to expand the podium out so as to accommodate one more available seat in order to also seat the Fire Chief. This would also allow for our Police Chief and Fire Chief to both have eyes on the door for whatever trouble could potentially walk in. This also allows more security for those who sit with their backs facing the door. Another idea for the front desk podium area is the purchase of bullet proof or resistant panels that can be retrofitted for the inside of the front and also on top underneath. They would also like to replace the Alderpeople’s desk with Amish made solid oak desks that would last a hundred years and they felt like that would be a good investment and wouldn’t be that much more expensive than purchasing a standard style desk. Also, on the list is the removal of the water fountain. It sticks way out and if there happen to be a fire it’s potential hazard to people trying to evacuate. Carol stated that these were the main items on the list. The other items were more for aesthetic purposes. However, they would also like to address some of the technology at the Depot. Alderperson Lingenfelter suggested perhaps getting metal detectors in the entry way and also safety rugs for rain and snow. MAYOR COMMUNICATION Mayor McDowell read Alderman Craig West’s letter of resignation. Ronnie Robinson announced the leaf program schedule. He said it starts next week. OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Alderpersons Nelson/Lingenfelter to go into executive session for 5ILCS 120/2 C1/2 C2/2C11 ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. CANTON CITY COUNCIL MEATING RECONVENED AT 8:59p.m. Motion and second were made by Alderpersons Nelson/Lingenfelter Adjourn ROLL CALL Yes No Absent Alderperson Gossett x Alderperson x Lingenfelter Alderperson Fritz x Alderperson Hale x Alderperson West x Alderperson Lovell x Alderperson Nelson x Alderperson x Chamberlin The motion carried. _________________________________________________________________ Andi Smith-Walters, Acting City Clerk _________________________________________________________________ Kent McDowell, Mayor