HomeMy WebLinkAbout06-23-09 Reconvened City Council and MechanicaThe City of Canton Reconvened City Council meeting of June 16, 2009 met in
Council Chambers located at 50 North 4t" Avenue, Canton, Illinois on June 23,
2009 at 6:30 p. m.
Aldermen in attendance -Rick Reed, Eric Schenck, Craig West, Larry Sarff, Jorge
Rivero, Jerry Ellis, Jim Hartford, Jason Strandberg. None were absent.
Others attending -Mayor Kevin R. Meade, City Clerk Nancy Whites, City Treasurer
Aaron Anderson, City Attorney Chrissie Peterson, Police Chief W. Dan Taylor, Fire
Chief Bonnie Cremer, Maurer Stutz Inc. engineer/zoning officer Keith Plavec,
Public Works Director Clif O'Brien, Wastewater Treatment Plant Supt. Joe
Carruthers, Water Treatment Supt. Greg Pollitt, and Video Services by Joe Ginger.
In the audience was city administrator candidates Michael Hays from Macomb,
Illinois and Jim Snider from West Virginia, DCEO Sr. Account Manager Tony
Rolando, and news media of Larry Eskridge from Daily Ledger, Kevin Sampler from
Journal Star, Stacey Creasy from The Democrat, Mark Bixler from WBYS radio.
PURPOSE OF THE RECONVENED CITY COUNCIL MEETING IS TO CONSIDER:
Mayor Kevin R. Meade said this is financing the IH Site.
ORDINANCE - AUTHORIZING AND PROVIDING FOR AN INSTALLEMENT
PURCHASE AGREEMENT FOR THE PURPOSE OF PAYING THE COST OF
PURCHASING REAL OR PERSONAL PROPERTY, OR BOTH, IN AND FOR THE CITY
OF CANTON, FULTON COUNTY, ILLINOIS, AND AUTHORIZING AND PROVIDING
FOR THE ISSUES OF NOT TO EXCEED $4,000,000 DEBT CERTIFICATES, SERIES
2009, AND SAID EVIDENCING THE RIGHTS TO PAYMENT UNDER SUCH
AGREEMENT, PRESCRIBING THE DETAILS OF THE AGREEMENT AND
CERTIFICATES, AND PROVIDING FOR THE SECURITY FOR AND MEANS OF
PAYMENT UNDER THE AGREEMENT OF THE CERTIFICATES. First reading and
read by title.
RESOLUTION- EXPRESSING OFFICIAL INTENT REGARDING CERTAIN CAPITAL
EXPENDITURES TO BE REIMBURSED FROM PROCEEDS OF AN OBLIGATION. First
reading and read by title. Alderman Strandberg made the motion the resolution
be adopted, and was duly seconded by Alderman Hartford. Discussion. Mayor
Kevin R. Meade said this will not be 100% reimbursable to ourselves according to
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Bond Counsel, but our CPA firm say's we don't need it. City Attorney Chrissie
Peterson said we had a debt certificate back in 2004 for demolition of the site.
We may not have one bank take the whole thing. Chrissie wants to revise the
resolution to add the name of Chapman & Cutler who had been the law firm
handling in 2004. The motion was by unanimous voice vote.
Mayor Kevin R. Meade said the regular scheduled council meeting for July 7, 2009
will be held June 30t", 2009 and no meeting then on July 7, 2009.
ADJOURN.
No further business to conduct Alderman Hartford made the motion to adjourn,
and was duly seconded by Alderman Reed. The motion was by unanimous voice
vote.
The reconvened City Council meeting adjourned at 6:35 p.m.
Nancy Whites, City Clerk
APPROVED:
Kevin R. Meade, Mayor
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The City of Canton Mechanical Committee met on June 23, 2009 in Council
Chambers located at 50 North 4t" Avenue, Canton, Illinois.
Mayor Kevin R. Meade called the meeting to order at 6:35 p.m.
Aldermen present -Rick Reed, Eric Schenck, Craig West, Jorge Rivero, Jerry Ellis,
Jim Hartford, Jason Strandberg. Absent -None.
Others in attendance -Mayor Kevin R. Meade, City Clerk Nancy Whites, City
Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Police Chief W. Dan
Taylor, Fire Chief Bonnie Cremer, Maurer Stutz Inc. engineer/zoning officer Keith
Plavec, Public Works Director Clif O'Brien, Wastewater Treatment Plant Supt. Joe
Carruthers, Water Treatment Plant Supt. Greg Pollitt, Video Services by Joe
Ginger.
In the audience -news media of John Froehling from Daily Ledger, Mark Bixler
from WBYS Radio, Stacey Creasy from The Democrat, Kevin Sampler from Journal
Star, DECO Sr. Account Manager Tony Rolando, and Candidates for City
Administrator position Michael Hays and Jim Snider.
Public Safety & Traffic -Alderman Jim Harford, chairman
Council Action -
Police Report.
Police Chief summarized his monthly report -Drake Wilson is doing a great job
with the nuisances, which are up.
Executed two search warrants in joint investigation with the Illinois Task Force
and found cracked cocaine. The individuals were from Chicago.
Held DARE Graduation last month and had 200 attend. Don Taylor does fantastic
job with this program.
Spoke to Spoon River College to the Illinois Retirees Leading Initiative.
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Held an Officer of the Year Banquet. The winners were Officer of the Year Gerald
Foreman, Auxiliary Officer Gordon Sale, and Telecommunicator of the Year Kelly
Watson, Jana Eveland.
Held a Rural Broadband meeting with Fulton County Board and Spoon River
Electric which was geared towards public safety.
Fire Report.
Fire Chief Bonnie Cremer highlighted her report -fire personnel responded to
one vehicle fire and three structure fires. The vehicle fire was reported at 104 E.
Chestnut Street. The fire appeared to be caused by an electrical problem. The
estimated loss was set at $1,000. The first structure fire, located at 409 W. Olive
Street, was found to be a duplex with one unit showing heavy smoke and flames.
The fire was extinguished and the estimated loss was set at $70,000. The fire is
under investigation. The second structure fire was reported at 755 North 10tH
Avenue. The fire was found to be caused by a mattress on fire. The estimated
loss was set at $45,000 and is under investigation. The third structure fire, at 345
East Birch Street, was found to be a garage on fire. The fire was extinguished and
the estimated loss was set at $1,000. The fire is under investigation.
There were 16 simultaneous alarms during the month of May. On May 10t" there
were alarms at 9:36, 9:44, and 9:48 and 9:52 a.m. A mutual aid call for traffic
accident followed by the medical calls. Fire crews called back to cover the city.
Assistance to Firefighters Grant was completed for a larger Technical Rescue
trailer. The current trailer is filled to capacity, if we receive the grant the new
trailer will be a gooseneck with additional space for the increasing supply of
equipment received from the State MABAS.
Annual reimbursement for fire classes was sent in to the State Fire Marshall.
Total expenses that were submitted for education in the calendar year of 2008
were $15,968.95. We received notification that we will be receiving a
reimbursement check from the State of Illinois Fire Protection Training Act in the
amount of $2,924.49.
The Riverland Biofuels ethanol plant was undergoing some welding repairs inside
a drum of the boiler in a confined space. We would be the initial response if the
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repair workers needed assistance. The coal powered generation facility is very
complex and interesting. It was not producing ethanol during the repairs
therefore it was an excellent opportunity to see the area where the repairs were
being completed first hand.
Central Illinois Fire Chief's meeting was held in Taylorville. They provided a tour
of their new station. The office area has a basement under it and living quarters
for the firefighters above it. The Engine bay has an attached training area and
supply room for making vehicle repairs.
Fire Gear.
Alderman West made the motion to allow the expenditure from Total Fire Group
in the amount of $5,097.94 for 3 sets of clothing being Coat, trousers, bumper
gear, and refer to council, was duly seconded by Alderman Reed. The motion
was by unanimous voice vote.
Fire Hose Replacment.
Alderman West made the motion to allow the expenditure of replacing fire hose
from 4 inch to 5 inch in the amount of $9,274.00. Fire Chief Bonnie Cremer said
this is the final year of replacing the fire hose, and was duly seconded by
Alderman Reed. The motion was by unanimous voice vote.
ESDA Coordinator Salary.
Alderman Hartford mentioned that the director will not be a full-time employee
and he is suggesting the salary be $12,000.00.
Alderman Strandberg asked what the current salary is. Mayor Kevin R. Meade
answered $2,500 a year. Alderman Strandberg asked why now? Alderman
Hartford answered we are getting up to what the salary should be, and match the
county's.
Alderman Sarff we are exploring Fulton County ESDA which could be a value cost
for that. County Director is part-time and makes a little over $13,000.
Alderman Schenck said breaking with task we need some part time stipend.
Other than some amount of money I would rather bump up the salary.
Alderman Sarff recommended $500.00 per month.
Alderman West made the motion to forward on to council, and was duly
seconded by Alderman Rivero. The motion was by unanimous voice vote.
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South 5t" Avenue Speed Limit - chan~in~ speed limit to 30 mph from Linn Street
to Sa m Scott.
Police Chief W. Dan Taylor said the department put out the trailer to check
speeding in this area. Average sped was 31 and highest speed was 56. Should
be 30 miles in my opinion, and we should change the signs to reflect that.
Public Works Director mentioned that the signs are on the state route and would
have to be the state of Illinois to change them. Clif O'Brien and Dan Taylor will
check with IDOT on making any sign change.
Purchase of new Police Vehicle and Light Bar.
Police Chief W. Dan Taylor is requesting to replace one marked police vehicle in
accordance with the department's current Fleet Plan. This new line vehicle will
take the place of a 2007 Ford Crown Victoria Police Interceptor which is scheduled
to be moved over in the fleet as the 2nd K-9 Vehicle. Dan said he was requesting
to purchase a 2009 Ford Crown Victoria Police Interceptor Package at a cost of
$20,621.00 which is the State Bid price, plus $133.00 for title and registration fees
for a total of $20,754.00.
Landmark Ford of Springfield has the State Bid. In keeping with the City
philosophy of conducting business with local merchants, Guy Coleman of Coleman
Ford was contacted who stated that his dealership could not match the State Bid
price and could not make arrangements to purchase the vehicle through
Landmark Ford.
Also, I am requesting to purchase a new light bar for the vehicle also, a Code 3
LED X 2100, which is the same light bar that we have been purchasing over the
past few years. The cost of the light bar is $1,295.50, which is the State Bid price
from Ray O'Herron Company plus shipping charges.
Alderman Ellis made the motion to forward on the council, and was duly
seconded by Alderman Reed. The motion was by unanimous voice vote.
The Public Safety & Traffic Committee adjourned at 7:05 p.m.
Streets & Garbage -Alderman Craig West, chairman
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Council Action
Backhoe Bids.
Public Works Director Clif O'Brien said the City currently owns two backhoe
loader's and the eldest is a 1976 Case 480-C located at the Waste Water
Treatment Plan and System Maintenance/Street Department has a 2003 Case
580-M.
At this time a new 2009 Case 580SM111 Backhoe Loader at State Contract Bid
price is $69,988.00. This is approximately $1,300.00 less than the cost of the
2003, which was $71,282.00 in 2003. I propose to move the 2003 to the Waste
Water Treatment Plant, sell the 1976 which it still has some market value and
purchase a new 2009 at State Contract award PSD#4015574 from Birkey's
Construction for Systems Maintenance and Street Departments.
Both WWTP and System Maintenance have $40,000 each in their budgets to
cover the cost and there are also depreciation accounts set up in both
departments.
Alderman Hartford made the motion to forward the 2 request to council, and was
duly seconded by Alderman Ellis. The motion was by unanimous voice vote.
The Streets & Garbage Committee adjourned at 7:06 p.m.
Lake, Building & Grounds -Alderman Rick Reed, chairman.
Council Action.
Osland Grant for the Lake.
Alderman Reed mentioned that they have until July 15t to get the grant in for 50%
at the Boat Dock Area. This was put together a couple years ago, and now has
more viability and makes for better parking.
Option 3. Parking/sidewalk, shoreline protection, picnic shelter, bathroom/water,
boat ramp, fishing dock, sign -
$104,268 x 50% OSLAND Grant = $52,134.
Option 3A. Shoreline protection, picnic shelter and sign
$25,146 x 50% OSLAND Grant = $12,573
City Portion = $12,373
Option 3B. Parking/sidewalk, bathroom/water, boat ramp/gate, floating dock
$79,122 x 70% BAAD Grant = $55,385
City Portion = $23,737
Alderman Schenck said probably will not use the funds until next year.
Alderman Reed said that Option 3 fits in next year also. Keith Plavec said he will
have the figures at next week's meeting.
Alderman Hartford made the motion to forward on to council, and was duly
seconded by Alderman Ellis. Discussion. Alderman Schenck asked how much
was in the Lake Development account. City Treasurer Aaron Anderson said the
total dollars are $72,000. Alderman Schenck said the BAAG Grant has more time
on to get it sent in. The motion was by unanimous voice vote.
Title/Record Search Services.
City Attorney Chrissie Peterson reported that several months ago the ownership
around the lake came up. We looked at all our records and found nothing on
legal descriptions of the lake area. First decided we could not find any plats.
The former City Attorney Jim Elson checked himself and only found one. Also
being checked was in the files of Attorney Chet Claudon and nothing pointed in
the right direction. Couple months ago the City advertised for someone to do a
title search through the Fulton County Bar Association. Only received one
proposal and was from Miller, Hall & Trigg. The cost would be from $13,000 to
$20,000 assuming a total number of parcels not exceeding 75.
Alderman Schenck asked if we would get a clear boundary and a plat map of our
properties that is really clear.
City Attorney Chrissie Peterson said we should, and she will check to see if there
are any grants available.
Alderman Schenck commented this should have been done years ago.
Alderman Reed made the motion to forward on to Council, and was duly
seconded by Alderman Hartford. The motion was by unanimous voice vote.
Jones Park Problems/Cameras on the Square.
Police Chief W. Dan Taylor reported he had talked with Carol Kohler who tends to
the park with the other volunteers. They have found trash, fast food, bottles,
cans, diapers, condoms, candy wrappers, tons of cigarette butts every day. They
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have had damage all at once of breaking of limbs and branches from the new
redbuds. Last year, branches were broken so many times that it eventually killed
two of the shrubs, which had to be replaced this spring. There has been broken
branches on the new redbuds at least 6 times since they were planted one month
ago. The planters in the north end also slowly have annuals pulled up and thrown
around and others get snapped off and can't recover. The youth in the park sit
on the planters and kill the plants and leave their garbage in them.
Carol has spoken with a few of the business owners on the square who say their
customers are intimidated by the large groups, and profanity abounds, being
yelled across the park. I have heard reports from businesses on the east side of
people using drugs in the middle of the afternoon while parked on the east side. I
know my gardeners do not like to work up there in the evenings. Not a very nice
atmosphere for downtown shoppers.
I would like to propose changing the hours for Jones Park. Currently, the park is
open until midnight. Carol Kohler said in her memo she would like to see the
park close at dust like many other parks do, Big Creek Park and Lakeland. This
would not solve the entire problem, but it would help and would give youths no
reason to be in the park at all after dusk, thereby making it much easier for the
police department to monitor and ticket. Shortening the hours would cut out the
time of day when most damage and trash occur.
Dan Taylor commented that he brought the information for a camera last year
and council was not interested at that time. This is a public park and they have a
right to be there. I have talked with Canton Main Street committee and several
have had problem also. We can buy a camera for $4,085 and this is not a
budgeted item. We can also put a wireless camera in the Gazebo but won't be
able to see around the trees in the Park. I understand the frustration and am
open for suggestions.
Alderman Strandberg said the kids only have the right to be there if not
destroying the park. I believe we should have a temporary curfew in the park
and I'm ready to shut down for awhile.
Alderman Hartford said the camera is the best idea. If you shut the park down
the police have to watch constantly.
Alderman Sarff said you won't get results spending $4,000.
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Mayor Kevin R. Meade said there is being spent a lot of money on flowers and
volunteer work is spending their time cleaning up the mess. Something needs
to change quickly.
City Attorney Chrissie Peterson said Scrapp Book Dreams seemed to be open to
their building on the East side and the building sits on the corner for mounting the
camera.
Alderman Ellis made the motion to have City Attorney to work on an ordinance
for the curfew of 6:00 p.m. to 9:00 p.m. in Jones Park, was duly seconded by
Alderman Strandberg. Discussion. Alderman Strandberg said we need an
ordinance to give the police some teeth in it. The motion was by unanimous voice
vote.
The Lake, Building & Grounds committee adjourned at 7:47 p.m.
Public Works, Water & Sewer -Alderman Jerry Ellis chairman
Council Action
Tif Financing.
The topic was not discussed.
Invoice #5646 for IH Site/Crushing from Iron Hustler Excavating in the amount of
$28,556.38.
Alderman Ellis made the motion to refer to council invoice #5646 for the IH
Site/Crushing from Iron Hustler Excavating in the amount of $28,556.38, and was
duly seconded by Alderman Hartford. Alderman Ellis mentioned this is to be paid
out of TIF Funds. The motion was by unanimous voice vote.
Invoice #5667 for IH Site/Crushing from Iron Hustler Excavating in the amout of
$19,900.85.
Alderman Hartford made the motion to refer to council Invoice #5667 for the IH
Site/Crushing from Iron Hustler Excavating in the amount of $19,900.85, and was
duly seconded by Alderman Reed. The motion was by unanimous voice vote.
Application for Payment #9 for WWTP Secondary Clarifier from Leander
Construction in the amount of $8,139.85.
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Alderman Hartford made the motion to refer to Council for Payment #9 for the
WWTP Secondary Clarifier from Leander Construction in the amount of $8,139.85,
and was duly seconded by Alderman Reed. The motion was by unanimous voice
vote.
Application for Payment #1, for Water Main Relocation on Main Street from
Hoerr Construction for $162,384.30 along with Invoice $708.00 for a change to
the proiect.
Alderman Ellis made the motion to forward on to council for Payment #1, from
Hoerr Construction of Water Main Relocation on Main Street in the amount of
$162,384.30 and along with an Invoice in the amount of $708.00 for a change to
the project, and was duly seconded by Alderman Hartford. Discussion. City
Engineer Keith Plavec said that the South part of the project just needs cleaning
up from the high school to Linden. They will be working on the North end today
and should be done end of the week. We are holding only 10% retention. The
change order is for the North end of the southern project. The storm sewer is to
be removed out of the way. The motion was by unanimous voice vote.
Application for Payment #9 for Raw Water Transmission from Reynolds, Inc. in
the amount of $330,025.40.
Alderman Hartford made the motion to forward on to Council for Payment #9 for
Raw Water Transmission from Reynolds, Inc. in the amount of $330,025.40, and
was duly seconded by Alderman West. The motion was by unanimous voice
vote.
Storm Sewers for Haffner Blvd.
Alderman Strandberg said he has received several calls from this area and they do
not have storm sewers so they have standing water from the rains.
Public Works Director said the original design the water would empty onto Locust
at Thompson Court.
Keith Plavec said we could look at and we can do an engineer's study. I don't see
spending money of $42,000. Contractors are hungry and I believe we can get a
better price.
Alderman Sarff said we should look at a grant and if there is none, we can go for
special service area.
Alderman Schenck said we have MFT program for street surfacing. We need to
budget for a street improvement program beyond our maintenance programs.
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Keith Plavec said he will do research and put on the next Public Works agenda.
Keith Plavec said at Hickory and Avenue B the city opened this street up today and
pub in a new manhole. Will come back with cost for Myrtle & Baxter Court and
hope will be on a smaller scale.
Alderman Reed said he has called the three superintendants for assistance and
they are right there. I really appreciate them.
Public Works Director Clif O'Brien mentioned that GABBY Days are June 27 & 28.
And there will be no pick up of white products and no tires. The City garbage
trucks will have everything cleaned up in the four day run.
Police Chief Dan Taylor said don't put anything out on the terrace or front yard
you don't want taken.
The Public Works Water & Sewer committee adjourned at 8:13 p.m.
Alderman Hartford made a motion to go in to executive session to discuss
Personnel and Land Sale, was duly seconded by Alderman Reed. The motion was
by unanimous voice vote.
The regular scheduled Mechanical Committee convened the meeting to go in
executive session at 8:14 p.m.
EXECUTIVE SESSION - TO DISCUSS -PERSONNEL; AND, LAND SALE.
The regular scheduled Mechanical Committee executive session reconvened in
open session at 8:31 p.m.
ADJOURN
Being no other business the meeting adjourned at 8:31 p.m.
Recording Secretary,
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Nancy Whites, City Clerk
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