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HomeMy WebLinkAbout03-29-2022 Special Council Meeting Minutes CANTON CITY COUNCIL MEETING MINUTES SPECIAL TUESDAY, MARCH 29, 2022 at 6:00pm Historic Depot-Donald E Edwards Way th 50 North 4 Avenue Canton Il 61520 A special meeting of the Canton City Council was held on March 29, 2022 (6:00pm) via zoom. STAFF IN ATTENDANCE: Mayor Kent McDowell, City Clerk Diana Pavley Rock, Attorney Chris Jump, Treasurer Crystal Wilkinson, Comptroller Beka Schultz, Street Superintendent Ron Robinson, City Mechanic Cole Swibold MEDIA IN ATTENDANCE: Fulton Democrat PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION – Mayor Kent McDowell PUBLIC PARTICIPATION ROLL CALL YES NO ABSENT Alderperson Gossett Arrived Late Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West Attended Remotely Alderperson Lovell X Alderperson Nelson X Alderperson Attended Remotely Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MARCH 15, 2022 Motion and second were made by Alderpersons Lingenfelter/Nelson to approve the consent agenda. ROLL CALL Yes No Absent Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. COMMITTEE REPORTS: FINANCE ALDERPERSON ANDRA CHAMBERLIN, CHAIR . LEGAL AND ORDINANCE ALDERPERSON CRAIG WEST, CHAIR NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERPERSON JUSTIN NELSON, CHAIR COMMUNITY & INDUSTRIAL DEVELOPMENT ALDERPERSON JOHN LOVELL, CHAIR PUBLIC WORKS, WATER & SEWER ALDERPERSON ANGELA LINGENFELTER, CHAIR PUBLIC SAFETY AND TRAFFIC ALDERPERSON ANGELA HALE, CHAIR STREET AND GARBAGE ALDERPERSON JEFF FRITZ, CHAIR DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING THE PURCHASE OF A GARBAGE TRUCK ORDINANCE #4283 The city received a new quote and pricing. The city is needing two chassis and two packers. The city has been discussing the transaction with RNOW and Attorney Jump is in the process of canceling the transaction. The vote for this council meeting will be for one packer, but the chassis will be handled separately. The April 5, 2022 meeting will have the additional items on the agenda for a vote. The city called the special council meeting due to a price change that would take place on April 1, 2022. Once council approves the purchase it would then lock in the price prior to the April 1, 2022 price increase. City Mechanic, Cole Swibold explained that the representative (Mark Harless) from Armor Equipment was at the meeting. Armor Equipment notified the city that there would be the price increase on April 1, 2022 of approximately $5000.00. The quote received from Armor Equipment included two heil 25YD rear loading refuse body. The city already has a chassis on order with Truck Center. The city will need to pay Truck Center $97,180.00 for the cab chassis. This is separate from the Heil Packer. The cost for the second chassis will possibly increase by $1500.00-$2,000.00. The cost for the 2022 cab/chassis and estimated 2023 cab/chassis is $194,680.00. The trade-in value being received for the two units is $48,000.00 (each) The 2022 Heil DP5000 packer is $110,596.00 each or $221,192.00 for the two. After the trade in value for the two items ($96,000.00) is deducted the final price for the two 2022 Heil packers would be $125,192.00. The city would need to approve the truck center quote at the April 5, 2022 meeting. One of the packers would be ready in December/January and it would be paid at that time. The second could possibly be ready in March/April. The city would have $89,000.00 left in the garbage depreciation fund after paying for the trucks in December and March. Attorney Jump asked if the city could issue a purchase order for both with the option to cancel without any negative impact to the city. Mark with Armor Equipment stated that nobody would be required to pay for the body at this time, but instead is just wanting a purchase order with a signature, and the city could cancel without any negative impact if they would decide to do so. Mayor McDowell asked if the city issued a purchase order for both by March 31, 2022 if the city would be eligible to lock in the price. Mark will draft two separate quotes for the city, so the city can then prepare two separate purchase orders. The city will be waiving competitive bidding which will require a 2/3 vote. The new quote will be for the 1 HIER 25YD rear loading refuse body in the amount of $110,596.00 minus the trade in value of $48,000.00. The next agenda will have an ordinance finalizing the purchase of one chassis. There would then be another ordinance approving the chassis purchase and the second quote. Motion and second were made by Alderpersons Fritz/Hale to waive the competitive bidding. ROLL CALL YES NO ABSENT Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin Mayor McDowell X The motion carried. Motion and second were made by Alderpersons Fritz/Hale to waive the first reading of the ordinance. ROLL CALL YES NO ABSENT Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. Motion and second were made by Alderpersons Fritz/Lingenfelter to approve the ordinance approving the purchase of a garbage truck. ROLL CALL YES NO ABSENT Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. LAKE, BUILDINGS AND GROUNDS ALDERPERSON GREG GOSSETT, CHAIR MAYOR COMMUNICATION OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Alderpersons Nelson/Lingenfelter to adjourn without the need for executive session. ROLL CALL YES NO ABSENT Alderperson Gossett X Alderperson X Lingenfelter Alderperson Fritz X Alderperson Hale X Alderperson West X Alderperson Lovell X Alderperson Nelson X Alderperson X Chamberlin The motion carried. ________________________________________________ Diana Pavley Rock, City Clerk ____________________________________________________ Kent McDowell, Mayor