HomeMy WebLinkAbout04-28-09 Mechanical Committee Meeting MinutesThe City of Canton Mechanical Committee met on April 28, 2009 in Council
Chambers located at 50 North 4t" Avenue, Canton, Illinois 61520.
Mayor Kevin R. Meade called the meeting to order at 7:41 p.m.
Aldermen Present -Eric Schenck, Larry Sarff, Craig West, Jerry Ellis, Pamela Ihnes,
Jason Strandberg. Absent -Aldermen Joe Berardi, Sonya Lewis.
Others present -Mayor Kevin R. Meade, City Clerk Nancy Whites, City Treasurer
Aaron Anderson, City Attorney Chrissie Peterson, Police Chief W. Dan Taylor, Fire
Chief Bonnie Cremer, Public Works Director Clif O'Brien, Wastewater Treatment
Plant Supt. Joe Carruthers, Water Treatment Supt Greg Pollitt, Video Services by
Joe Ginger.
In the audience -Phil Fleming, Jim Hartford Alderman elect for Ward One, News
Media of John Froehling from the Daily Ledger, Mark Bixler from WBYS Radio,
Kevin Sampler from the Journal Star.
Public Safety & Traffic.
Council Action
Police Report.
Police Chief W. Dan Taylor highlighted his report -Traffic Violations were up by
102 requests for police assistance. Routine traffic arrests were up 25%.
The 8t" Citizen's Police Academy class graduated with 14 people and was a
success.
Officer Boggs, Officer Wages and Officer Smith put on the first bicycle rodeo that
the department has had in several years at the Family Super Saturday.
Police Chief, Lt. Nichols, and Sgt. Spahn helped the Masons with fingerprinting at
Family Super Saturday.
A narcotics search warrant was executed at 55 East Cypress.
Fire Report.
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Fire Chief Bonnie Cremer highlighted her report -Fire Alarms increased by 14.3%
while EMS alarms decreased by 3.7% compared to our responses in March 2008.
Mutual aid was requested by Havana Fire Department. Tower 1 responded to
assist with a fire in the downtown area on the 23rd of March. The Tower was used
to protect exposures during the fire.
Buckheart Fire Department requested mutual aid when they responded to a fire
at the Duck Creek Power Plant. We were instructed to man their station during
the incident.
Assistance to Firefighters Fire Prevention Grant Application was completed. The
grant has a 95% match for the City
We applied for a fire extinguisher demonstration unit that can be used indoors in
businesses or classrooms.
Attended an economic development meeting at Graham Hospital which was
hosted by State Representative Michael Smith.
The annual Ladder testing was done March 12t" and 13t". Only a couple of minor
problems were found and the City's Mechanic will be able to complete those
repairs.
Four firefighters received their certificates for attending Amtrak, Passenger Train
Emergency Response training. The four hour training was held in Galesburg on
October 29tH
And Bonnie stated the ESDA Coordinator's update is included in the Fire
Department report.
The Public Safety & Traffic Committee adjourned at 7:50 p.m.
Streets & Garbage.
Council Action
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None.
The Streets & Garbage committee adjourned at 7:51 p.m.
Lake, Buildings & Grounds.
Council Action
None.
The Lake, Buildings & Grounds committee adjourned at 7:51 p.m.
Public Works, Water & Sewer.
Council Action
None. Due to not having a quorum for the committee meeting motions were
not made.
Payment #7, for WWTP Secondary Clarifier #1, for Rehab in the amount of
$15,950.47.
Alderman Schenck reported the project was awarded to Leander Construction.
Payment #5, Radial Collector Well from Reynolds, Inc. $34,762.59.
Project was awarded to Reynolds, Inc. The Public Works and Streets Report stated
the status of the project. The Contractor had finished clearing the site and
completed the temporary access roadway to Banner Dyke Road. Construction
crews were ready to mobilize until the heavy rains in early March caused the
Illinois River to flood. The contractor is currently waiting for the Illinois River to
lower to acceptable levels and the site to dry out.
Invoice #5595 for the IH Site/Crushing from Iron Hustler Excavating.
Contractor is requesting payment of $136,761.45.
Invoice #5605 for IH Site/Crushing from Iron Hustler Excavating.
Contractor is requesting payment of $47,787.78.
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Change Order #3, WWTP Secondary Clarifier #1.
Contractor has been removing the internal components of the clarifier and has
found that the floor has cracked and heaved. MSI evaluated alternatives for
fixing the floor and pressure relief valves. A change order has been submitted for
review and approval at April 28, 2009 committee meeting in the amount of
$47,265.34 and time has been extended 97 days for substantial completion
(6/30/09) and 67 days for final completion (7/31/09).
Invoice #20565 for WTP from Infilco De~remont, Inc. in the amount of
$384,078.00.
Alderman Schenck mentioned that 60% of the cost is material and equipment.
Fire Department Parking Lot entrance on east side of the building.
Recommendation from Maurer Stutz Inc. is to retain Greg Foose Construction to
complete the work for $19,631.50.
Job Advertising City Administrator and Zoning Officer.
Mayor Kevin R. Meade wants to advertise in the Illinois Municipal League
Magazine, local papers, and the Journal Star. Position for city administrator
requires bachelor's degree with 2 years of experience.
Alderman Strandberg suggested also the Springfield paper.
Subdivision/Street Vacation for (former) IH property.
City Attorney Chrissie Peterson mentioned that a lot of the legal descriptions and
boundary's don't match as they should. The easy way to be corrected is take all
that you have, vacate, and come back conveying the deed to Cook of Canton.
IH Site -Fill material.
City Attorney Chrissie Peterson mentioned that part of the City's agreement for
the Cook site was to provide the fill material. Checked with Iron Hustler who is
already there, so could waive any bidding and do later.
EXECUTIVE SESSION -PERSONNEL; & THREATENED, PENDING LITIGATION.
Mayor Kevin R. Meade mentioned that the executive session was not needed.
ADJOURN.
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Being no further business the Mechanical meeting adjourned at 8:07p.m.
Recording Secretary,
Nancy Whites, City Clerk