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HomeMy WebLinkAbout02-10-09 Clerical Committee MinutesThe Canton Clerical Committee meeting was held on February 10, 2009 in Council Chambers, at the Historic Depot, 50 North 4t" Avenue, Canton, Illinois. Aldermen attending: Eric Schenck, Joe Berardi, Larry Sarff, Craig West, Jerry Ellis, Pam Ihnes, Jason Strandberg. Absent - Alderman Sonya Lewis. Others attending: Mayor Kevin R. Meade, City Clerk Nancy Whites, City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Deputy Clerk Diana Tucker, Public Works Director Cliff O'Brien, Maurer Stutz Inc. Keith Plavec, Police Chief W. Dan Taylor, Fire Chief Bonnie Cremer, Wastewater Treatment Plant Supt, Joe Carruthers, Water Treatment Plant Supt, Greg Pollitt, Street Supt, George Spahn, and Video Services from Joe Ginger. In the audience was News Media of Daily Ledger John Froehling, John Olson- owner of Daddy O's Tattoo Parlor, several others from his business and also Nick the owner of Lucky's Tattoo. Bills. Alderman Sarff made the motion to approve the bills as presented, and forward on to council for review. Was duly seconded by Alderman Ellis. The motion was by unanimous voice vote. Treasurer's Report. Aaron Anderson the City Treasurer stated the Revenue Expenditures are over $155,478, in spending. And our Budget is short $300,000 due to property taxes not being received. The General Government fund for the year has spent 84.6% of the Budget and should be around 75%. This is due to several legal bills, and professional and contractual bills. And the City did not Budget enough for them. The Available Cash amount is $756,595 and is higher than last month due to some 3 months of negative accounts. Alderman Berardi mentioned using the Tourism Fund as the amount in that fund is $94,609. Alderman Schenck mentioned the website is great sometimes and the other times you don't recognize it. Mayor Kevin R. Meade mentioned that because the amount is large in the Tourism Fund that's because our hotels are being used. At one time Mark Rothert wanted to hire apart-time person using these funds, and we turned him down. We need to talk about this again. 1 Alderman Schecnk asked if we are adjusting our Budget with these expenses? Alderman Ihnes made the motion to approve the Treasurer's Report and forward on to council. Was duly seconded by Alderman Sarff. The motion was by unanimous voice vote. Budget Report. Alderman Strandberg commented that he had talked with the Budget Director John Favorita and had asked for a copy of the report. Instead I received the Treasurer's Report, not the Budget. I want meetings with him to work on the Budget. Mayor Kevin R. Meade said they have been meeting on Mondays, and Fridays. Alderman Strandberg said he was not invited to those meetings. I'm not pleased with the Budget Director. Mayor Meade said we met for one hour with the Police and Fire Department for our very first meeting. We've added figures, so then will invite the Finance Chairman into the meetings. Alderman Strandberg commented that he feels he is being stonewalled. Alderman Berardi said the Finance Chairman sits in on the Budget meetings not the mayor. Mayor Kevin R. Meade said were going by expertise while looking at the Budget for the information that we are going to ask for. Alderman Schenck stated most discussion on preparing this Budget and the time is ticking away. We have 2 1/2 months left, and we have to stay on track. I Don't have the best confidence of him keeping us on tract. Cost of Equipment to TV City Sewers. (Referred to this committee by the Mechanical Committee on January 27, 2009.) Alderman Schenck commented that considering the Budget the City, instead of contractors doing the work, for the City to do the work would be more efficient substantially in-house. We need to put this in the Budget for next year. Police Chief Dan Taylor asked again to have their cell phones changed over with Verizon. Will receive water proof phones and they will replace every 10 months. Mayor Kevin R. Meade said a few weeks ago ask chief to look at all cell phones for the city could be with one company. Mayor Meade said the other cell phones in the city or with US Cellular. US Cellular don't have the capability and the other z department heads are pleased with US Cellular. Send on to council without recommendation as the item was not on the agenda to vote on. Alderman Schenck wanted to know if the city's loans are current? City Treasurer Aaron Anderson said he would give him the information. The Finance Committee adjourned at 7:27 p.m. Legal & Ordinance Alderman Jerry Ellis, Chairman Building Inspector/Professional Property Management. (Referred to this committee from the Finance Committee, January 13, 2009.) City Attorney Chrissie Peterson said we need to draft a procedure statement and work on before having an internal policy. The Fire Department makes inspections and they need to have this also in this document. Alderman Sarff asked where are we at with the City of Pekin on helping us with inspections? Keith Plavec answered he called them and is still waiting on the answer. Keith Plavec said they are doing commercial buildings right now. Alderman Schenck said he wants to get in compliance, and what triggers compliance? The critical process is this Planning & Zoning position, and getting to move on track. Mayor Meade asked who pays for it? City Attorney Chrissie Peterson said we need someone with this expertise to help us. Alderman Berardi said he knows of such a person and he will make the contact. Keith Plavec mentioned that Wal-Mart is remodeling, and last Saturday he had the contractor asking for electrical inspection. We don't have that position right now. Can we seek some contractors to help us in those areas expertise and the city retain their services? Alderman Schenck commented that we need to do this even before entering into governmental agreement with Pekin. Keith Plavec was also given permission to work with Alderman Jerry Ellis to coordinate. 3 Alderman Ellis made the motion to forward on to the next meeting of Legal & Ordinance, March 10t". Was duly seconded by Alderman Strandberg. Discussion held. Keith Plavec asked if he could go to a local electrician? Committee gave their consensus that he could. The motion was by unanimous voice vote. Body Piercing Information. City Attorney Chrissie Peterson said she has been approached on this issue and so had Alderman Pam Ihnes. John Olson from Daddy O's introduced Nick from Lucky's Tattoo. John said a lot of people are acquiring tattoo's and we would also offer body piercing. We have 100% of sanitary equipment. City Attorney Chrissie Peterson asked what is the most common area? John answered the face area. We want everyone to be safe with proper training. We want a doctor to come in and check us out. Alderman Sarff commented that he has not heard any objections. Alderman Sarff said to have city attorney Chrissie Peterson research ordinances with other communities. As changes come along from the state and county, and incorporate those changes into the amended ordinance. Alderman Sarff made the motion to forward Body Piercing to the next Legal & Ordinance Committee on March 10t". Was duly seconded by Alderman Ihnes. Discussion held. City Attorney Chrissie Peterson said she will mail this information to John Olson when completed. The motion was by unanimous voice vote. Liquor Ordinance (Bartender Permit & hours to sell.). City Attorney Chrissie Peterson commented that page 6 and 16 is missing from the ordinance. However, nothing herein shall exempt any person who sells or serves alcoholic liquor at a bar, dram shop counter or stand which has for available sale or delivery alcoholic liquors in addition to beer and/or wine from complying with the provisions of subsection (A) of this section. Mayor Kevin Meade says the state requires you to be eating when ordering alcoholic beverage, the state says you can even be eating pretzels and chips. Alderman Ihnes made the motion to allow the changes for Class B Liquor License. Was duly seconded by Alderman Sarff. The motion was by unanimous voice vote. The Legal & Ordinance Committee adjourned at 8:26 p.m. 4 Community & Industrial Development Alderman Pamela Ihnes, chairman Update from Mark Rothert Executive Director of SRPED. Alderman Ihnes mentioned that Mark Rothert was ill this evening so no report will be made. Alderman Schenck metntioned that it has been said will receive $325,000 a year in TIF Funds up to the year 2027. The other issue is the loan obligations and what amount that was borrowed from the General Fund. Alderman Ihnes said she would talk with Mark Rothert about this. Mayor Meade said we need to resume talks this month for a management position. Community & Industrial Development Committee adjourned at 8:30 p.m. Negotiations, Grievance & Personnel Alderman Larry Sarff, chairman Ordinance - Amending the Personnel Policy (from 2-3-09 Council meeting.) Alderman Sarff wants to hold over until talks are made with negotiating attorney Bruce Beal. Alderman Ihnes made the motion to go in to executive session to discuss Personnel; and Pending Litigation; and Fire Negotiations. Discussion held. Mayor Meade said the Fire Negotiations are not needed. The motion was by unanimous voice vote. The Negotiations, Grievance & Personnel Committee adjourned at 8:31 p.m. EXECUTIVE SESSION - TO DISCUSS -PENDING LITIGATION; AND, PERSONNEL. Alderman Ihnes made the motion to go in to executive session. Was duly seconded by Alderman Strandberg. The motion was by unanimous voice vote. The regular scheduled Clerical Committee convened for executive session at 8:37 p.m. p.m. 5 The regular scheduled Clerical Committee adjourned in open session at 8:58 p.m. ADJOURN Being no other business to conduct the meeting adjourned at 8:59 p.m. Recording Secretary, Nancy Whites, City Clerk