HomeMy WebLinkAboutResolution #5349 RESOLUTION NO 5349
A RESOLUTION APPROVING AN ENGINEERING SERVICES AGREEMENT FOR
THE STRUCTURE CARRYING AVENUE F OVER BIG CREEK IN THE CITY OF
CANTON
WHEREAS, the City of Canton, Illinois (the "City") intends on making certain
improvements(the"Improvements")to the structure carrying Avenue F over Big Creek in the City
of Canton;
WHEREAS, Maurer-Stutz, Inc. will provide certain engineering services to the City in
relation to the Improvements;
WHEREAS, the Mayor and City Council have determined that it is necessary and in the
best interests of the City of Canton for City to enter into the Local Public Agency Engineering
Services Agreement(as attached hereto as "Exhibit A").
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CANTON, ILLINOIS,AS FOLLOWS:
1. That the Recitals set forth above, and all facts and statements contained therein, are
found to be true and correct and are hereby incorporated and adopted as part of this
Resolution;
2. That the Local Public Agency Engineering Services Agreement, attached hereto as
"Exhibit A," is hereby APPROVED.
3. That the City Engineer and/or the Mayor of the City of Canton, Illinois is hereby
authorized to execute said Local Public Agency Engineering Services Agreement and
any other related and necessary documents, on behalf of the City of Canton.
5. That this Resolution shall be in full force and effect immediately upon its passage by the
City Council of the City of Canton, Illinois and approval by the Mayor thereof.
PASSED by the City Council of the City of Canton, Illinois at a regular meeting this 21st
day of December, 2021, upon a roll call vote as follows:
AYES: Aldeperson Justin Nelson,John Lovell, Craig West,Angela Hale,Jeff Friz,Angela
Lingenfelter, Greg Gossett
NAYS: None
ABSENT: Alderperson Andra Chamberlin
AVROVED:
ROVED:
/��,4 i�rA IMA
e t cDowell; Ma r .
ATTES
Diana Advley-Rock, Clerk
Local Public Agency
Of Tra Oh Engineering Services Agreement
Agreement For Agreement Type
Using Federal Funds?0 Yes 0 No JMFT PE 1Original
OCA EN
Local Public Agency Countv Section Number Job Number
JCity of Canton Fulton 1121-00110-77-BR 11
Project Number Contact Name Phone Number Email
lRon Robinson 11(309)647-5022 1 rrobinson@cantoncityhall.org
-:SE
CTION, ROVISIONS
Local StreetlRoad Name Ke Route Le th Structure Number
JAvenue F I MS 2,866 ]C! 1029-4163(EX)
Location Termini Add LdcAff, n
Over Big Creek Remove Location
Project Description
Provide Phase I &11 Preliminary Engineering for the replacement of the structure carrying Avenue F over Big
Creek in the City of Canton
Engineering Funding J@ MFT/TBP 0 State C] Other
Anticipated Construction Funding Federal ❑ MFT1T8P [:] State Other lRebuild Illinois Bond/COVID Relief Funds
;AGREEMENT FOR,
Phase I-Preliminary Engineering Phase If-Design Engineering
Consultant(Firm)Name Contact Name Phone Number Email
IMaurer-Stutz, Inc. IlKelth J. Plavec 1 693-7615 lkiplavec@mstutz.com
Address c1tv State Zip Code
13116 N. Dries Ln; Ste 100
IlPeoria IL 61604
THIS AGREEMENT IS MADE between the above Local Public Agency(LPA)and Consultant(ENGINEER)and covers certain
professional engineering services in connection with the Improvement of the above SECTION.Project funding allotted to the LPA by the
State of Illinois under the general supervision of the State Department of Transportation,hereinafter called the"DEPARTMENT."will be
used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Since the services contemplated under the AGREEMENT are professional In nature,it is understood that the ENGINEER,acting as an
individual,partnership,firm or legal entity,qualifies for professional status and will be governed by professional ethics in its relationship to
the LPA and the DEPARTMENT.The LPA acknowledges the professional and ethical status of the ENGINEER by entering into an
AGREEMENT an the basis of its qualifications and experience and determining its compensation by mutually satisfactory negotiations.
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used,they shall be Interpreted to mean:
Regional Engineer Deputy Director,Office of Highways Project Implementation,Regional Engineer,Department of
Transportation
Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the
construction PROJECT
In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities
Contractor Company or Companies to which the construction contract was awarded
Printed 12113/21 Page 1 of 10 BLR 05530(Rev.Draft)
EIVIENT
The following EXHIBITS are attached hereto and made a part of hereof this AGREEMENT:
EXHIBIT A:Scope of Services
EXHIBIT B:Project Schedule
EXHIBIT C:Direct Costs Check Sheet
EXHIBIT D:Qualification Based Selection(QBS)Checklist
EXHIBIT E:Cost Estimate of Consultant Services Worksheet(BLIR 05513 or BLR 05514
Location Map
0
E:ENGINEERAG
1. To perform or be responsibleforthe performance of the Scope of Services presented In EXHIBIT A for the LPA in connection
with the proposed improvements herein before described.
2. The Classifications of the employees used in the work shall be consistent with the employee classifications and estimated staff
hours.If higher-salaried personnel of the firm,Including the Principal Engineer,perform services that are to be performed by
lesser-salaried personnel,the wage rate billed for such services shall be commensurate with the payroll rate for the work
performed.
3. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or
corrections required as a result of the ENGINEER'S error,omissions or negligent acts without additional compensation.
Acceptance of work by the LPA or DEPARTMENT will not relieve the ENGINEER of the responsibility to make subsequent
correction of any such errors or omissions or the responsibility for clarifying ambiguities.
4. That the ENGINEER will comply with applicable Federal laws and regulations,State of Illinois Statutes,and the local laws or
ordinances of the LPA.
5. To pay Its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA.
6. To Invoice the LPA,The ENGINEER shall submit all Invoices to the LPA within three months of the completion of the work Called
for in the AGREEMENT or any subsequent Amendment or Supplement.
7. The ENGINEER or subconsultant shall not discriminate on the basis of race,color,national origin or sex in the performance of
this AGREEMENT.The ENGINEER shall carry out applicable requirements of 49 CFR part 26 In the administration of US
Department of Transportation(US DOT)assisted contract.Failure by the Engineer to carry out these requirements is a material
breach of this AGREEMENT,which may result in the termination of this AGREEMENT or such other remedy as the LPA deems
appropriate.
8. That none of the services to be furnished by the ENGINEER shall be sublet assigned or transferred to any other party or parties
without written consent of the LPA.The consent to sublet,assign or otherwise transfer any portion of the services to be furnished
by the ENGINEER shall be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
9. For Preliminary Engineering Contracts:
(a)To attend meetings and visit the site of the proposed Improvement when requested to do so by representatives of the
LPA or the DEPARTMENT,as defined in Exhibit A(Scope of Services).
(b)That all plans and other documents fumished by the ENGINEER pursuant to the AGREEMENT will be endorsed by
the ENGINEER and affixed the ENGINEER's professional seal when such seal Is required by law.Such
endorsements must be made by a person,duly licensed or registered In the appropriate category by the Department
of Professional Regulation of the State of Illinois.It will be the ENGINEER's responsibility to affix the proper seal as
required by the Bureau of Local Roads and Streets manual published by the DEPARTMENT.
W That the ENGINEER Is qualified technically and Is thoroughly conversant with the design standards and policies
applicable for the PROJECT,and that the ENGINEER has sufficient properly trained,organized and experienced
personnel to perform the services enumerated In Exhibit A(Scope of Services).
10. That the engineering services shall include all equipment,instruments,supplies,transportation and personnel required to perform
the duties of the ENGINEER in connection with this AGREEMENT(See Exhibit Q.
L THE LPAAGREES-.-.! ,-
1. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the
Professional Services Selection Act(50 ILCS 610)(Exhibit D).
2. To furnish the ENGINEER all presently available survey data,plans,specifications,and project information.
3. To pay the ENGINEER:
(a)For progressive payments-Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the
LPA,monthly payments for the work performed shall be due and payable to the ENGINEER,such payments to be
equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER.
(b)Final payment-Upon approval of the work by the LPA but not later than 60 days after the work is completed and
reports have been made and accepted by the LPA and DEPARTMENT a sum of money equal to the basic fee as
determined in this AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER
Printed MUM Page 2 of 10 BLR 05530(Rev.05/07121)
shall be due and payable to the ENGINEER.
(c)For Non-Federal County Projects-(605 ILCS 515.409)
(1)For progressive payments-Upon receipt of monthly invoices from the ENGINEER and the approval thereof
by the LPA,monthly payments for the work performed shall be due and payable to the ENGINEER.Such
payments to be equal to the value of the partially completed work in all previous partial payments made to
the ENGINEER.
(2)Final payment-Upon approval of the work by the LPA but not later than 60 days after the work Is
completed and reports have been made and accepted by the LPA and STATE,a sum of money equal to
the basic fee as determined in the AGREEMENT less the total of the amount of partial payments previously
paid to the ENGINEER shall be due and payable to the ENGINEER.
4. To pay the ENGINEER as compensation for all services rendered in accordance with the AGREEMENT on the basis of the
following compensation method as discussed in 5-5.10 of the BLR Manual.
Method of Compensation:
❑ Percent
❑ Lump Sum
❑ Specific Rate
® Cost plus Fixed Fee: Fixed
Total Compensation=DL+OC+OH+FF
Where:
DL is the total Direct Labor,
DC is the total Direct Cost,
OH is the firm's overhead rate applied to their DL and
FF is the Foxed Fee.
Where FF=(0.33+R)DL+%SubDL,where R is the advertised Complexity Factor and%SubDL is 10%profit
allowed on the direct labor of the subconsultants.
i
The Fixed Fee cannot exceed 15%of the DL+OH.
5. The recipient shall not discriminate on the basis of race,color,national original or sex in the award and performance of any US
DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.The recipient shall take
all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of US
DOT-assisted contracts.The recipient's DBE program,as required by 49 CFR part 26 and as approved by US DOT,is
incorporated by reference in this agreement.Implementation of this program is a legal obligation and failure to carry out its terms
shall be treated as violation of this AGREEMENT.Upon notification to the recipient of its failure to carry out its approved program,
the Department may Impose sanctions as provided for under part 26 and may,In appropriate cases,refer the matter for
enforcement under 18 U.S.C.1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S.0 3801 at seq.).
-,—r.7ED ,- - - - — - -
IIL'' ITlSY -
„Y
MUTUALL AGRE • -
. "tit.' .. _ ...... _ - _ _ _ -f`_m'.•,._ __._.. -....
1. To maintain,for a minimum of 3 years atter the completion of the contract,adequate books,records and supporting documents to
verify the amount,recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all
books,records and supporting documents related to the contract shall be available for review and audit by the Auditor General,
and the DEPARTMENT;the Federal Highways Administration(FHWA)or any authorized representative of the federal
government,and to provide full access to all relevant materials.Failure to maintain the books,records and supporting documents
required by this section shall establish a presumption in favor of the DEPARTMENT for the recovery of any funds paid by the
DEPARTMENT under the contract for whlch adequate books,records and supporting documentation are not available to support
their purported disbursement.
2. That the ENGINEER shall be responsible for any all damages to property or persons out of an error,omission and/or negligent
act in the prosecution of the ENGINEER's work and shall Indemnify and save harmless the LPA,the DEPARTMENT,and their
officers,agents and employees from all suits,claims,actions or damages liabilities,costs or damages of any nature whatsoever
resulting there from.These indemnities shall not be limited by the fisting of any insurance policy.
The LPA will notify the ENGINEER of any error or omission believed by the LPA to be caused by the negligence of the
ENGINEER as soon as practicable after the discovery.The LPA reserves the right to take immediate action to remedy any error
or omission if notification is not successful;if the ENGINEER fails to reply to a notification;or if the conditions created by the error
or omission are in need of urgent correction to avoid accumulation of additional construction costs or damages to property and
reasonable notice is not practicable.
3. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGiNEER's last known
post office address.Upon such termination,the ENGINEER shall cause to be delivered to the LPA all drawings,plats,surveys,
reports,permits,agreements,soils and foundation analysis,provisions,specifications,partial and completed estimates and data,
if any from soil survey and subsurface investigation with the understanding that all such materials becomes the property of the
LPA.The LPA will be responsible for reimbursement of all eligible expenses incurred under the terns of this AGREEMENT up to
the date of the written notice of termination.
Printed 12113/21 Page 3 of 10 BLR 05630(Rev.05107121)
4. In the event that the DEPARTMENT stops payment to the LPA,the LPA may suspend work on the project.If this agreement is
suspended by the LPA for more than thirty(30)calendar days,consecutive or in aggregate,over the term of this AGREEMENT,
the ENGINEER shall be compensated for all services performed and reimbursable expenses incurred prior to receipt of notice of
suspension.In addition,upon the resumption of services the LPA shall compensate the ENGINEER,for expenses incurred as a
result of the suspension and resumption of its services,and the ENGINEER's schedule and fees for the remainder of the project
shall be equitably adjusted.
5. This AGREEMENT shall continue as an open contract and the obligations created herein shall remain in full force and effect until
the completion of construction of any phase of professional services performed by others based upon the service provided
herein.All obligations of the ENGINEER accepted under this AGREEMENT shall cease if construction or subsequent
professional services are not commenced within 5 years after final payment by the LPA.
6. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error,omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and have harmless the LPA,the DEPARTMENT,
and their officers,employees from all suits,claims,actions or damages liabilities,costs or damages of any nature whatsoever
resulting there from.These Indemnities shall not be limited by the listing of any insurance policy.
7. The ENGINEER and LPA certify that their respective firm or agency.
(a)has not employed or retained for commission,percentage,brokerage,contingent fee or other considerations,any,
firm or person(other than a bona fide employee working solely for the LPA or the ENGINEER)to solicit or secure.
this AGREEMENT,
(b)has not agreed,as an express or implied condition for obtaining this AGREEMENT,to employ or retain the services
of any firm or person in connection with carrying out the AGREEMENT or
(c)has not paid,or agreed to pay any firm,organization or person(other than a bona fide employee working solely for
the LPA or the ENGINEER)any fee,contribution,donation or consideration of any kind for,or in connection with,.
procuring or carrying out the AGREEMENT.
(d)that neither the ENGINEER nor the LPA is/are not presently debarred,suspended,proposed for debarment,
declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency,
(e)has not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered
against them for commission of fraud or criminal offense in connection with obtaining,attempting to obtain or
performing a public(Federal,State or local)transaction;violation of Federal or State antitrust statutes or commission
of embezzlement,theft,forgery,bribery,falsification or destruction of records,mating false statements or receiving
stolen property.
(Q are not presently indicated for or otherwise criminally or civilly charged by a government entity(Federal,State,or
local)with commission of any of the offenses enumerated in paragraph and
(g)has not within a three-year period preceding this AGREEMENT had one or more public transaction(Federal,State,
local)terminated for cause or default
Where the ENGINEER or LPA is unable to certify to any of the above statements in this clarification,an explanation shall be
attached to this AGREEMENT.
B. in the event of delays due to unforeseeable causes beyond the control of and without fault or negligence of the ENGINEER no
claim for damages shall be made by either party.Termination of the AGREEMENT or adjustment of the fee for the remaining
services may be requested by either party if the overall delay from the unforeseen causes prevents completion of the work within
six months after the specified completion date.Examples of unforeseen causes included but are not limited to:acts of God or a
public enemy;acts of the LPA,DEPARTMENT,or other approving party not resulting from the ENGINEER's unacceptable
services;fire;strikes;and floods.
If delays occur due to any cause preventing compliance with the PROJECT SCHEDULE,the ENGINEER shall apply in writing to
the LPA for an extension of time.If approved,the PROJECT SCHEDULE shall be revised accordingly.
9. This certification is required by the Drug Free Workplace Act(30 ILCS 580).The Drug Free Workplace Act requires that no
grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of
any property or service from the DEPARTMENT unless that grantee or contractor will provide a drug free workplace.False
certification or violation of the certification may result in sanctions including,but not limited to suspension of contract on grant
payments,termination of a contract or grant and debarment of the contracting or grant opportunities with the DEPARTMENT for
at least one(1)year but not more than(5)years.
For the purpose of this certification,"grantee"or"Contractor"means a corporation,partnership or an entity with twenty-five(25)
or more employees at the time of issuing the grant or a department,division or other unit thereof,directly responsible for the
specific performance under contract or grant of$5,000 or more from the DEPARTMENT,as defined the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a)Publishing a statement:
(1)Notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a
controlled substance,including cannabis,is prohibited in the grantee's or contractor's workplace.
(2)Specifying actions that will be taken against employees for violations of such prohibition.
(3)Notifying the employee that,as a condition of employment on such contract or grant,the employee will: i
(a)abide by the terms of the statement;and
(b)notify the employer of any criminal drug statute conviction for a violation occurring in the workplace
►kP
no later than(5)days after such conviction.
(b)Establishing a drug free awareness program to inform employees about:
(1)The dangers of drug abuse in the workplace;
Printed 12/13/21 Page 4 of 10 BLR 06530(Rev.05/07121)
(2)The grantee's or contractors policy to maintain a drug free workplace;
(3)Any available drug counseling,rehabilitation and employee assistance program;and
(4)The penalties that may be Imposed upon an employee for drug violations.
(c)Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the
contract or grant and to post the statement in a prominent place in the workplace.
(d)Notifying the contracting,or granting agency within ten(10)days after receiving notice under part(b)of paragraph
(3)of subsection(a)above from an employee or otherwise,receiving actual notice of such conviction.
(e)Imposing a sanction on,or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program.
(f)Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is
required and indicating that a trained referral team is in place.
Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
the ENGINEER,LPA and the Department agree to meet the PROJECT SCHEDULE outlined in EXHIBIT B.Time is of the
essence on this project and the ENGINEER's ability to meet the PROJECT SCHEDULE will be a factor in the LPA selecting the
ENGINEER for future projects.The ENGINEER will submit progress reports with each invoice showing work that was completed
during the last reporting period and work they expect to accomplish during the following period.
10. Due to the physical location of the project,certain work classifications may be subject to the Prevailing Wage Act(820 iLCS
130/0.01 at seq.).
11. For Preliminary Engineering Contracts:
(a)That tracing,plans,specifications,estimates,maps and other documents prepared by the ENGINEER in accordance
with this AGREEMENT shall be delivered to and become the property of the LPA and that basic survey notes,
sketches,charts,CADD files,related electronic files,and other data prepared or obtained in accordance with this
AGREEMENT shall be made available,upon request to the LPA or to the DEPARTMENT,without restriction or
limitation as to their use.Any re-use of these documents without the ENGINEER involvement shall be at the LPA's
sole risk and will not impose liability upon the ENGINEER.
(b)That all reports,plans,estimates and special provisions furnished by the ENGINEER shall conform to the current
Standard Specifications for Road and Bridge Construction,Bureau of Local Roads and Streets Manual or any other
applicable requirements of the DEPARTMENT,it being understood that all such fumished documents shall be
approved by the LPA and the DEPARTMENT before final acceptance.During the performance of the engineering
services herein provided for,the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the
ENGINEER's expense.
A RE N
O E ENT SUMMARY"
Prime Consultant TIN/FEIN/SS Number AgreementAmount
Maurer-Stutz, Inc. 27-1013849 $131,850.00
Subconsultants TIN/FEIN/SS Number Agreement Amount
Subconsultant Total
Prime Consultant Total $131,850.00
Total for all work $131,850.00
Add-8utioond6W0,,1
„AGREEMENTStONATURES-,,,,,,, ----
:....
Executed by the LPA:
Local Public Agency Te Name of Local Public Aaancy
Attest The Clty of Canton
By Date By Date
Name of Local Public A enc Local Public Agenc T e Title
Canton City Clerk Mayor
(SEAL)
Printed 12/13/21 Page 5 of 10 BLR 05530(Rev.05107121)
Executed by the ENGINEER:
Consultant Firm Name
Attest: Maurer-Stutz, Inc.
By Date By Date
1 yi3 f 2021
a�
Vnior
Pr ject Engineer Principal
APPROVED:
Re Tonal En ineer Department of Transportation Date
Pdnted 12/13/21 Page 6 of 10 BLR 05530(Rev.05107121)
Local Public Aciency County Section Number
City of Canton Fulton 21-00110-77-BR
SCOPE OF SERVICES,
To perform or be responsible for the performance of the engineering services for the LPA,in connection with the PROJECT herein before
described and enumerated below
Complete required roadway and hydraulic survey.
Complete Soil Borings.
Complete Abbreviated Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report
Prepare needed permits.
Make complete general and detailed plans, special provisions, proposals and estimates of cost.
Complete needed ROW plats and legal descriptions.
Assist the LA in the tabulation and interpretation of the contractors'proposals and prepare needed contracts.
Prepare the necessary environmental documents.
Prepare/Attend Bi-monthly Coordination Meeting.
Complete Public Involvement.
Prepare the Project Development Report.
Printed 12/13/21 Page 7 of 10 BLR 05530(Rev.05/07/21)
Local Public A enc County Section Number
City of Canton Fulton 21-00110-77-BR
- - - tXHI�IT:B.
PROJECT SCHEDULE
Project Begins February 1, 2022
Submit Abbreviated BCR and Waiver Request April 15,2022
ESR Request March 15, 2023
Submit PBD&HR June 1,2023
Submit Final PDR September 15, 2023
Complete ROW Plats and Legal Descriptions October 15, 2023
Complete PS&E December 12 2023
rnticipated Letting Date March 8,2024
p"oect Completion Date May 15, 2024
Pdnted 12/13/21 Page 8 of 10 BLR 05530(Rev.05107121)
Local Public Mency County Section Number
lCity of Canton Fulton 1121-00110-77-BR
t os hey0,
C'
List ALL direct costs required for this project.Those not listed on the form will not be eligible for reimbursement by the LPA on this project.
Item Allowable Quantity Contract Rate Total
E]Lodging Actual cost
(per GOVERNOR'S TRAVEL CONTROL BOARD) (Up to state rate maximum)
o Lodging Taxes and Fees Actual Cost
(per GOVERNOR'S TRAVEL CONTROL BOARD)
❑Air Fara Coach rate,actual cost,requires minimum two weeks"
notice,with prior IDOT approval
E]Vehicle Mileage Up to state rate maximum
(per GOVERNOR'S TRAVEL CONTROL BOARD)
Vehicle Owned or Leased $32.50/half day(4 hours or less)or$65/full day 3 $65.00 $195.05
❑Vehicle Rental Actual cost(Up to$55/day)
C]Tolls Actual cost
❑Parking Actual cost
E]Overtime Premium portion(Submit supporting documentation)
❑IShift DWerentlal Actual cost(Based on firm's policy)
❑Overnight Delivery/Postage/Courier Service Actual cost(Submit supporting documentation)
❑JCopies of DellverabletWars(tn-house) Actual cost(Submit supporting documentation)
❑lCopies of DellverablesMylars(Outside) Actual cost(Submit supporting documentation)
❑Project Specific Insurance Actual Cost
❑Monuments(Permanent) Actual Cost
C]lPhoto Processing Actual Cost
❑12-Way Radio(survey or Phase III Only) Actual Cost
❑Telephone Usage(Traffic System Monitoring Only) Actual Cost
ICADD Actual cost(Max$151hour) 365 $10.00 $3,650.00
C]lWeb Site Actual cost(Submit supporting documentation)
❑Advertisements Actual cost(Submit supporting documentation)
[]JPublic Meeting Facility Rental Actual cost(Submit supporting documentation)
[]I Public Meeting Exhibits/Renderings&Equipment Actual cost(Submit supporting documentation)
Recording Fees Actual Cost
[]I
[]ITranscriptions(specific to project) Actual Cost
C]lCourthouse Fees Actual Cost
❑Storm Sewer Cleaning and Televising Actual cost(Requires 2-3 quotes with IDOT approval)
❑Traffic Control and Protection Actual cost(Requires 2-3 quotes with IDOT approval
❑JAerial Photography and Mapping Actual cost(Requires 2-3 quotes with IDOT approval
❑U1111ty Exploratory Trenching Actual cost(Requires 2-3 quotes with[DOT approval)
❑ITesting of Soil Samples Actual Cost
C]ILab Services Actual Cost(Provide breakdown of each cost)
(JEquipment and/or Specialized Equipment Rental Actual Cost(Requires 2-3 quotes with[DOT approval)
I
C31
Total Direct Costs $3.845.00 1
Printed 12113121
Page 9 of 10 BLR 05530(Rev.05/07/21)
Local Public Aggency County Section Number
City of Canton Fulton 21-00110-77-BR
Exhibit D -
Qualifleadon Based Selectlon(QBS)ChddidliA
The LPA must complete Exhibit D.If the value meets or will exceed the threshold in 50 ILCS 510,OBS requirements must be followed.
Under the threshold,OBS requirements do not apply.The threshold is adjusted annually.If the value is under the threshold with federal
funds being used,federal small purchase guidelines must be followed.
❑ Form Not Applicable(engineering services less than the threshold)
Items 1-13 are required when using federal funds and OBS process is applicable.Items 14-16 are required when
using State funds and the OBS process Is applicable.
No Yes
Do the written OBS policies and procedures discuss the initial administration(procurement,management E] El1 and administration)concerning engineering and design related consultant services?
2 Do the written OBS policies and procedures follow the requirements as outlined in Section 5.5 and ❑ ❑
specifically Section 5-5.06(e)of the BLRS Manual?
3 Was the scope of services for this project clearly defined? ❑ ❑
4 Was public notice given for this project? ❑ ❑
5 Do the written OBS policies and procedures cover conflicts of interest? ❑ ❑
6 Do the written OBS policies and procedures use covered methods of verification for suspension and ❑ ❑
debarment?
7 Do the written OBS policies and procedures discuss the methods of evaluation? ❑ ❑
Project Criteria Weighting
5 Do the written QBS policies and procedures discuss the method of selection? ❑ ❑
Selection committee titles for this proiect
Top three consultants ranked for this project in order
1
2
3
9 Was an estimated cost of engineering for this project developed in-house prior to contract negotiation? ❑ ❑
10 Were negotiations for this project performed in accordance with federal requirements. ❑ ❑
11 Were acceptable costs for this project verified? ❑ ❑
12 Do the written OBS policies and procedures cover review and approving for payment,before forwarding ❑ ❑
the request for reimbursement to IDOT for further review and approval?
Do the written QBS policies and procedures cover ongoing and finalizing administration of the project
13 (monitoring,evaluation,closing-out a contract,records retention,responsibility,remedies to violations or ❑ ❑
breaches to a contract,and resolution of disputes)?
14 QBS according to State requirements used? ❑
15 lExisting relationship used in lieu of QBS process? ❑
16 JLPA is a home rule community(Exempt from QBS). ®1 ❑
Printed 12/13121 Page 10 of 10 BLR 05630(Rev.05107/21)
r
PROJECT LOCATION MAP
City of Canton, Fulton County
Avenue F (MS 6500) over Big Creek
Section 21-00110-77-BR
S28 WN R4E 411 P.M.
LOCATION
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EXHIBIT E
I�i'tOis De�TtM COST ESTIMATE OF CONSULTANT SERVICES WORKSHEET
O�Tf3OPt011 FIXED RAISE
Local Public Agency County Section Number
Cof4.Canton; - - Fulton
r
Consultant(Firm) Name Prepared By Date
-
_ ___ Geo `enB Merkle;- ;92/.10/2021
PAYROLL ESCALATION TABLE
CONTRACT TERM :_ :'moi : ': MONTHS OVERHEAD RATE ` 160:7396
START DATE ?!7/2022 COMPLEXITY FACTOR
RAISE DATE 7/112022 %OF RAISE 2.00°/0
END DATE 5/31/2024
ESCALATION PER YEAR
% of
Year First Date Last Date Months Contract
0 211/2022 7/1/2022 5 17.86%
1 7/2/2022 7/1/2023 12 43.71%
2 7/2/2023 6/1/2024 11 40.87%
The total escalation= 2.44%
BLR 05514(Rev.04/30/21)
Payroll Escalation
Printed 12/13/2021 11:12 AM Page 1 of 1
r
Local Public A enc County Section Number
lCity of Canton lFulton 21-00110-77-BR
MAXIMUM PAYROLL RATE 78.00
ESCALATION FACTOR 2.44%
PAYROLL RATES
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
IDOT
CLASSIFICATION PAYROLL RATES CALCULATED RATE
ON FILE
PEIVI
51:50 $52.76
PEV
$41.00 $42.00
SE-,VI. $50:00 $51.22
PE,1V $34:17 $35.01
- - _ ..
'$45:00 $46.10
ENG:II:- $29:50 $30.22
$39:50 $40.47
S/DT..V $30'25 $30.99
$25:00 $25.61
Tech';V . _ $3M 0 $30.73
$2100Teahal;__
$21.51
BLR 05514(Rev.04/30/21)
Payroll Rates
Printed 12/13/202111:12 AM Page 1 of 1
Local Public Agency County Section Number
ICRY of Canton FUlton I 21-00110-77-BR
COST ESTIMATE WORKSHEET
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
OVERHEAD RATEI 160.73% COMPLEXITY FACTORI 0
OVERHEAD&FRINGESERVICES BY %OF GRAND
TASK STAFF HOURS PAYROLL BENEFITS DIRECT COSTS FIXED FEE OTHERS TOTS TOTAL
: 45 1,289 2,071 _210 425 i- 3,995 3.0395
ROW;,PLend,Ffats::: 74.5 2.681 4.309 483 885 8.340 6.33%
223 9,319 14,978 420 3.075 1" 27.792 21.08%
,Ptiese,l
198 8,846 14,218 , • :320 2.919 .:4.000 30,303 22.98°%
316 11,593 18,634
Phase;ll - 1.630 3.826 35,683 27.08%
165 6,647 10.684 2.194 20,325 15.42°%
`'A;" ....__. m-
12 519 833 171 ! 1,523 1.1695
;Asatoranoe:__: 26 1,324 2,128 w, 437 is
13,889 2.9596
SubaonsuRaM DL 011
TOTALS 1059.5 42,218 67,855 3,8451 13,9321 4,0001 131,8501 100.00%
110,073 BLR 05514(Rev.04/30/21
Cost Estimate Workshee
Printed 12/13/2021 11:12 AM Page 1 of 1
City of Canton
PAYROLL
HOURLY
CLASSIFICATION RATES NOR 0 so 0=9 a MI,r m a
IE� REM