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HomeMy WebLinkAboutResolution # 3735~ Illinois Department of Transportation .~ ~~3735 Maintenance Engineering to be Performed by a Consulting Engineer (to be attached to BLR 14231 or BLR 14221) The services to be performed by the engineer, pertaining to the various items of work included in the estimated cost of maintenance operations (BLR 14231 or 14221), shall consist of the following: PRELIMINARY ENGINEERING shall include: Investigation of the condition of the streets or highways for determination (in consultation with the local highway authority) of the maintenance operations to be included in the maintenance program; preparation of the maintenance resolution, estimate and proposal; attendance at meetings of the governing body as may reasonably be required; attendance at public letting; preparation of the contract or acceptance of proposal forms; and the preparation of the maintenance expenditure statement ~n~itti,n .,; ~iio_;~!;~. ENGINEERING INSPECTION shall include: Furnishing the engineering field inspection (including preparation of payment estimates,.._ ~~G_ei~,l `_ ~i~_; and/or checking material invoices) of those maintenance o erations re uirin P q g professional on-site inspection, as opposed to those ordinary operations such as street sweeping, snow removal, tree trimming, crack filling, cleaning ditches and culverts, etc., which typically require no professional inspection. For furnishing preliminary engineering, the engineer will be paid a base fee PLUS a negotiated fee percentage. For furnishing engineering inspection the engineer will be paid a negotiated fee percentage. The negotiated preliminary engineering fee percentage for each group shown in the "Schedule of Fees" shall be applied to the total estimated costs of that group. The negotiated fee for engineering inspection for each group shall be applied to the total final cost of that group for the items which required engineering. (See reverse side for additional instructions). In no case shall this be construed to include supervision of contractor operations. SCHEDULE OF FEES Value of Pro ram > $15, 000 ^ < $15,000 (Negotiated: $1,000 Max. PLUS Group Preliminar Acceptable Fee By: Local Agency Official_,i~n.~~;;e rifle ~a~ Date SIGNATURES By: n icci u i u IJiJeGilOn Ooeration to be Fee % Ne otiated Fee % Inspected, Etc. Err.rr/~o/1cz~ BASE FEE $1,000.00 Fee Page 1 of 2 Printed on 7/5!2005 1:22:30 PM BLR 05520 (Rev. 7/05) MIC:w^tr- ~ J ~Z 1n< i (c~0 C .~S<•. r~~<e{ ~c.~1e.~. IL [,: 1~„~C Consulting Engineer ' " Group TYPICAL OPERATION WITHIN GROUP I Non-engineering items; materials or services purchased without a proposal; i.e. electrical energy and expendable small tools. r II Routine day labor maintenance items, i.e. street sweeping, tree trimming or removal, mowing, ice and snow control, cleaning ditches, brush removal, traffic signal maintenance, lighting maintenance and purchases by a proposal of materials not directly incorporated into the work. Items requiring minimum preliminary engineering and no engineering inspection. III Day labor maintenance items requiring material proposal. Items furnished and spread or delivered to jobsite by material suppliers. Items requiring preliminary engineering and/or engineering inspection. IV Contract maintenance items performed by contractors. Items re uirin engineering inspection. q g preliminary engineering and/or Notes: (1) The negotiated fee shall not exceed the acceptable fee percentage for each group and shall be negotiated based on the level of complexity involved. (2) PRELIMINARY ENGINEERING: The negotiated fee for each group shall be applied to the total estimated costs of those items in that group (excluding engineering cost). (3) ENGINEERING INSPECTION: To compute the estimated cost, the negotiated fee for each group shall be applied to the total estimated cost of those items in that group to be inspected. The actual fee paid shall be based on the final costs of those items in that group given field inspection by the Engineer. (4) Payment for maintenance engineering may be arranged: (a) On the basis of base fees plus percentage fees not to exceed the fees listed, or (b) On the basis of the actual cost of services plus a specified percentage for overhead, or (c) On the basis of a lump sum fee. If method (b) or (c) is employed, the total engineering cost shall not be greater than the amount determined under method (a). (5) Ten percent of the total fee is to be withheld until such time as the expenditure statement is submitted and the final cost of inspected items is known. (6) Each maintenance operation shown on the "Estimate of Maintenance Costs" shall show the applicable engineering Group (I to IV) for which the operation applies. (7) Base fee applies only to preliminary engineering. Page 2 of 2 Printed on 7/5/2005 1:22:30 PM BLR 05520 (Rev. 7/05)