HomeMy WebLinkAbout06-19-07 City Council Meeting Minutes
A regular meeting of the Canton City Council was held on June 19, 2007 in
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Council Chambers at 50 North 4 Avenue.
PLEDGE OF ALLEGIANCE OPENED THE MEETING, FOLLOWED BY
THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES.
Mayor Heinze asked for roll call at 6:30 p.m. Present – Aldermen Eric
Schenck, Joe Berardi, Craig West, Larry Sarff, Kevin Meade, Jason
Strandberg. Absent – Aldermen Les Carl, and Sonya Lewis.
Others attending: Mayor Rodney W. Heinze, City Clerk Nancy Whites,
City Treasurer Kathy Luker, City Attorney Chrissie Peterson, Police Chief
Jeff Fritz, Fire Chief John Stanko, Public Works Director Clif O’Brien,
Wastewater Supt. Joe Carruthers, Water Supt. Greg Pollitt, Street Supt.
George Spahn, Maurer Stutz representative Keith Plavec, & Joe Ginger
Video Services. In the audience was Daily Ledger rep. John Froehling,
Journal Star rep. Jenny Freeman, Democrat Wendy Martin, WBYS rep.
Mark Bixler, George Hall, City employees Ron Robinson, Rick Murphy,
Brian Taylor, Barbara Bryant, Michael Courtney & Denise Colglazier.
MINUTES OF COUNCIL MEETING HELD ON JUNE 5, 2007.
Motion
and second by Aldermen Sarff/West, the minutes of June 5, 2007
council meeting be approved and placed on file. The motion carried by
voice vote, and was unanimous.
MINUTES OF CLERICAL COMMITTEE MEETING HELD ON
JUNE 12, 2007. Motion
and second by Aldermen West/Sarff, the minutes
of June 12, 2007 Clerical Committee be approved and placed on file. The
motion carried by voice vote, and was unanimous.
BILLS. Motion
and second by Aldermen Sarff/West, all bills presented be
approved for payment. Roll call. AYES – Aldermen Strandberg, Meade,
West, Sarff, Berardi, Schenck. NAYS – None. 6 AYES, 0 NAYS, 2
ABSENT. Motion carried.
TREASURER’S REPORT. Motion
and second by Aldermen
Sarff/Meade, to accept the Treasurer’ Report. The motion carried by voice
vote, and was unanimous.
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Council meeting 6-19-07
BUDGET REPORT. Motion
and second by Aldermen West/Sarff, to
accept the Budget Report as amended. (The amendments are, the dates were
listed as 2007 for the last year and should be 2006.) The motion carried by
voice vote, and was unanimous.
COMMITTEE REPORTS:
Finance.
Council Action
Outdoor Warning Sirens Replacement. Motion
and second by Aldermen
West/Sarff, to accept the Ragan Communications proposal in the amount of
$54,134.00 and using the grant money of $50,000 from the Department of
Commerce and Economic Development. Roll call. AYES – Aldermen
Schenck, Berardi, Sarff, West, Meade, Strandberg. NAYS – None. 6
AYES, 0 NAYS, 2 ABSENT. Motion carried.
Leander Construction Pay Estimate #11 in the amount of $53,436.65 for
the Kilroy Pumping Station. Motion
and second by Aldermen
West/Sarff, to authorize payment for Pay Estimate #11 of Kilroy Pumping
Station in the amount of $53,436.65. Roll call. AYES – Aldermen
Strandberg, Meade, West, Sarff, Berardi, Schenck. NAYS – None. 6
AYES, 0 NAYS, 2 ABSENT. Motion carried.
Illinois Municipal League Risk Management Association annual
payment amount of $195,288.36 for ½ payment on Liablility Insurance.
Motion
and second by Aldermen West/Sarff, to approve the ½ payment in
the amount of $195,288.35 for Liability Insurance. (Kathy Luker mentioned
at the last committee meeting what is involved in the amount being paid.
The following is the schedule - Workman’s Comp $104,342.36, Auto
Liability Insurance $42,530.00, Comprehensive General Liability $1,210.00,
Inland Marine Auto Physical Damage $6,933.00, Property $40,273.00.)
Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Meade,
Strandberg. NAYS – None. 6 AYES. 0 NAYS, 2 ABSENT. Motion
carried.
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Council meeting 6-19-07
Layne Christensen Company for Phase 1 & 2 of the Ranney Collector
Well Study for invoice total of $45,222.00Motion
. and second by
Aldermen West/Sarff, to approve payment of $45,222.00 for Phase 1 & 2 of
the Ranney Collector Well Study. Roll call. AYES – Aldermen
Strandberg, Meade, West, Sarff, Berardi, Schenck. NAYS – None. 6
AYES, 0 NAYS, 2 ABSENT. Motion carried.
Jetter Truck. Motion
and second by Aldermen West/Sarff, to allow the
City Treasurer Kathy Luker and Public Works Director Clif O’Brien to seek
information on leasing or borrowing funds for the Jetter Truck. Discussion.
City Treasurer Kathy Luker said she had received the information that was
requested around 4:00 p.m. today and she is prepared to give the report.
Motion and second by Aldermen West/Sarff, withdrawn.
Report by Kathy Luker the City Treasurer/Budget Officer –
Option #1 Option #2 Option #3
Purchase the truck outright Either lease/purchase Lease/purchase through
with bond monies or borrow locally Federal Signal Finance,
5 years Oak Brook, Il – 5 years
As of 6/19/07, the City of Canton Bank of Farmington, Rate 5.05%, Monthly
has $25,885, 000.45 of the Rate 4.9%, Monthly Payments $5,234.06
$26,430,000 bond monies Payments $5,252.31 Annual Payments of
borrowed on 10/20/05. Annual Payments $64,296.53 if paid in
$64,040.05. arrears.
According to Mr. Ed Barnicle Farmers State Bank Rate 5.04%, monthly
of Chapman and Cutler LLP of Fulton County, payments $5,229.07,
Law Firm in Chicago, Il Rate 5.75%, Full Annual Payments
Payout lease finan- $61,194.57 if paid in
cing-Monthly advance.
Payments $5,341.99,
Annual Payments
$65,544.73. Loan
Financing-Monthly
Payments $5,344.80,
Annual Payments
$65,558.22.
We can earn in the first 3 Ipava State Bank,
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Council meeting 6-19-07
years (10/20/05-10/20/08 an Rate 4.75%,
interest income rate of 4.31% Monthly Payments
on the entire monies. $5,214.97 APR 4.756%,
Annual Payments
$63,774.04 APR 4.755%.
Anything over the 4.31 % rate Mid America National
will need to be rebated to the Bank, Rate 4.62%, Annual
IRS 60 days after the 5 year Payments $63,534.79.
mark or 10/20/2010. There
are no penalties or interest
if we pay this “arbitrage rebate”
on time.
We are averaging approximately The National Bank, Rate
5.1% interest income on our 4.62%, Annual Payments
monies to date, a difference of $63,534.79.
almost .8%. Over the 3 year
period that would amount to
approximately $634,000.00 in
arbitrage rebate monies if we
did not spend any of the original
monies borrowed.
By paying cash for the vactor Wells Fargo Equipment
truck and spending down Finance, Inc. Rate 5.53%,
$277,986.00, we can lower the Monthly Payments
amount we rebate to the IRS $61,796.29 in advance.
by approximately $6,700.00 if
the above example were applied.
DISCLAIMER: All dollar All Financial Institutions
amounts are approximate do not have a pre-payment
and subject to an audit. penalty for early pay-off.
City Treasurer Kathy Luker said she would recommend to pay cash for the
vactor truck.
Motion
and second by Aldermen Meade/Sarff, to accept Option #1 to pay
cash for the Jetter Truck. Roll call. AYES – Aldermen Schenck, Berardi,
Sarff, West, Meade, Strandberg. NAYS – None. 6 AYES, 0 NAYS, 2
ABSENT. Motion carried.
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Council meeting 6-19-07
Preliminary/Construction Engineering for Ash Street for Phase 2 in the
amount of $19,000.00. Motion
and second by Aldermen West/Schenck,
to approve the Preliminary/Construction Engineering for Ash Street for
Phase 2 in the amount of $19,000.00. Roll call. AYES – Aldermen
Strandberg, Meade, West, Sarff, Berardi, Schenck. NAYS – None. 6
AYES, 0 NAYS, 2 ABSENT. Motion carried. Agreement being #3805.
Construction/Engineerng Resolution for Ash Street of Phase 11 in the
amount of $19,000.Motion
and second by Aldermen West/Sarff, to place
the Resolution on its passage. Roll call. AYES – Aldermen Schenck,
Berardi, Sarff, West, Meade, Strandberg. NAYS – None. 6 AYES, 0
NAYS, 2 ABSENT. Motion carried. Resolution being #3806.
Improvement Resolution for Ash Street for Phase 11 in the amount of
$235,000.00.Motion
and second by Aldermen West/Sarff, the resolution
be adopted. Roll call. AYES – Aldermen Strandberg, Meade, West, Sarff,
Berardi, Schenck. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT.
Motion carried. Resolution being #3807.
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Preliminary/Construction Engineering for 15 Avenue in the amount of
$30,000.00. Motion
and second by Aldermen West/Meade, to approve the
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Construction Engineering Agreement for 15 Avenue in the amount of
$30,000.00. Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West,
Meade, Strandberg. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT.
Motion carried. Agreement being #3808.
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Construction Engineering Resolution for 15 Avenue in the amount of
$30,000. Motion
and second by Aldermen West/Meade, the resolution be
adopted. Roll call. AYES – Aldermen Strandberg, Meade, West, Sarff,
Berardi, Schenck. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried.
Resolution being #3809.
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Improvement Resolution for 15 Avenue in the amount of $240,000.00.
Motion
and second by Aldermen West/Sarff, the resolution be adopted.
Roll call. AYES – Aldermen Schenck, Berardi, Sarff, West, Meade,
Strandberg. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried. Resolution
being #3810.
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Council meeting 6-19-07
Proposed new Phone System for the City Administration, Police
Department and Water Department at City hall. Motion
and second by
Aldermen West/Schenck, to approve buying phone service for City
Administration, Police Department and Water Clerk Department from Voice
Spring at an amount of $1,150.00 monthly for a Key On Connection. Roll
call. AYES – Aldermen Strandberg, Meade, West, Sarff, Berardi, Schenck.
NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried.
Legal & Ordinance.
Council Action
Ray Rumler/Jeff Williamson Property located at 124, 128, 132, South
Avenue H and 810 West Pine. Motion
and second by Aldermen
West/Sarff, to approve giving Jim and Michelle Campbell ½ of the
$7,814.86 lien the City of Canton has on the property and forgiving the
$414.00 Water & Sewer bill. Discussion. Alderman Strandberg mentioned
that he will vote no on the motion. The city has so many properties that are
run down, it worry’s me that if you ask for too much money will lose the
sale. Best thing to do is take the best plan, and do everything we can, don’t
feel just anyone will knock on our doors to build. They want to build two
duplexes. We should do it and get the property back on the tax rolls. I
don’t want to see this sit here.
Mayor Heinze asked, what do you propose? Alderman Strandberg
suggested that Jim and Michelle will not take the $4,000 lien.
Motion
and second by Aldermen Strandberg/Meade, to amend the motion
the City to take the offer of $1,000 for the City of Canton’s liens.
Discussion. Aldermen Meade ask if we know for sure the property will be
built? This is a little premature, before setting a price, have an agreement
before council lowers the fee. City Attorney Chrissie Peterson said council
always has the option for foreclosure of the lien, but it will not offer the city
any more money.
Alderman Sarff thought there should be a proposal for a plan in hand with a
time frame for building. The original motion might be 60 or 90 days before
all liens can be eliminated. Alderman Strandberg commented that this will
be a long process. Alderman Meade ask for 90 days as this will demonstrate
where they are at, and we can make extensions. Alderman Berardi said he
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Council meeting 6-19-07
wants to see something built on that property and he has no problem
supporting the $1,000 offer made by the Campbell’s and the 90 day time
frame agreement from the developer. Alderman Meade suggested to send
back to committee for price and agreement. Roll call. (Voting on accepting
the $1,000 for the lien.) AYES – Aldermen Meade, Strandberg. NAYS –
Aldermen Schenck, Berardi, Sarff, West. 2 AYES, 4 NAYS, 2 ABSENT.
Motion defeated.
Motion
and second by Aldermen West/Sarff to amend the original motion to
add 90 days for a development agreement. (The original motion is to pay ½
of the city lien of $7,814.86 and give credit for the $414.00 water/sewer bill,
and amending to add 90 days for development agreement.) Roll call.
(Voting on 90 days being added to the original motion.) AYES – Aldermen
Strandberg, Meade, West, Sarff, Berardi, Schenck. NAYS – None. 6
AYES, 0 NAYS, 2 ABSENT. Motion carried.
Motion
Alderman Meade asked that in 90 days is this a good time frame?
and second by Aldermen Meade/Strandberg to have a time frame, with price
in hand at the July committee meeting. Roll call. AYES – Aldermen Sarff,
West. NAYS – Aldermen Schenck, Berardi, Meade, Strandberg. 2
AYES, 4 NAYS, 2 ABSENT. Motion defeated.
Motion
and second by Aldermen Meade,/Schenck, to send request from Jim
& Michelle Campbell of their offer for $1,000 on the city’s lien of $7,814.86
to the Legal & Ordinance Committee. The motion carried by voice vote,
and was unanimous.
Community & Industrial Development.
Council Action
Illinois Main Street Program Application. Motion
and second by
Aldermen Strandberg/Schenck, to allow SRPED Director Mark Rothert to
send in the application for a Main Street Program. Roll call. AYES –
Aldermen Strandberg, Meade, West, Sarff, Berardi, Schenck. NAYS –
None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried.
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Clerical Committee 6-19-07
IH-Partnership to write up a proposal and take in the cost. Motion
and
second by Aldermen Strandberg/Schenck, for the Spoon River Partnership to
put together a proposal and to take in the cost for Alderman Schnenck
suggestion of inviting Vandewalle & Associates, Bell Boyd & Lloyd to
work with commercial real estate business and take to dinner. Roll call.
AYES – Aldermen Schenck, Berardi, Sarff, West, Meade, Strandberg.
NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT. Motion carried.
COMMUNICATIONS FROM MAYOR HEINZE –
Mayoral Appointment. Motion
and second by Aldermen Meade/Sarff
the appointment of Scott Miller to the SRPED committee be confirmed. The
motion carried by voice vote, and was unanimous.
OLD BUSINESS:
None.
NEW BUSINESS:
RESOLUTION – APPROVING A PRE-ANNEXATION
AGREEMENT BETWEEN THE CITY OF CANTON AND GILBERT
AND ROBERTA STUTES.Motion
First reading, read by title. and
second by Aldermen Sarff/West, the resolution be adopted. The motion
carried by voice vote, and was unanimous. Resolution being #3811.
RESOLUTION – ESTABLISHING A POLICY FOR THE SETTING
OF AGENDA ITEMS FOR THE CITY OF CANTON.
First reading,
Motion
read by title. and second by Aldermen West/Sarff, the resolution be
adopted. Discussion. Alderman Berardi wanted to know if the agenda
items would override Roberts Rules of Order? Mayor Heinze answered, no!
Alderman Berardi ask if two aldermen want to add to the agenda could they?
Alderman Schenck said this would be the procedure for items to be added.
City Attorney Chrissie Peterson mentioned that the City Council has adopted
Roberts Rules of Order, you can challenge that procedure. Alderman
Strandberg said if someone ask him to place something on his agenda it’s
going there. Roll call. AYES – Aldermen Strandberg, Meade, West, Sarff,
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Council meeting 6-19-07
Berardi, Schenck. NAYS – None. 6 AYES, 0 NAYS, 2 ABSENT.
Motion carried. Resolution being #3812.
RESOLUTION – APPROVING THE 2007 EMERGENCY
OPERATIONS PLAN FOR THE CITY OF CANTON, ILLINOIS.
Motion
First reading, read by title. and second by Aldermen West/Schenck,
the resolution be adopted. The motion carried by voice vote, and was
unanimous. Resolution being #3813.
EXECUTIVE SESSION – TO DISCUSS PERSONNEL. Motion
and
second by Aldermen West/Sehenck, to go into executive session to discuss
Personnel. The motion carried by voice vote, and was unanimous.
The regular scheduled Council meeting convened for executive session at
7:18 p.m.
Mayor Heinze announced to have a 5 minute recess.
The regular scheduled Council meeting reconvened into open session at 8:23
p.m.
APPOINTMENT OF FIRE CHIEF. Motion
and second by Aldermen,
Sarff/West, the appointment of Assistant Chief of the Canton Fire
Department Bonnie Cremer as Fire Chief for the City of Canton be
confirmed. Discussion. Mayor Heinze mentioned the position would
begin on July 16, 2007 with annul salary of $65,000 Alderman Berardi ask
that she be encouraged to move in to the city limits. (Fire Chief John Stanko
will be retiring on July 15, 2007.) Roll call. AYES – Aldermen Schenck,
Berardi, Sarff, West, Meade, Strandberg. NAYS – None. 6 AYES, 0
NAYS, 2 ABSENT. Motion carried.
Motion
Adjournment. and second by Aldermen Sarff/West, to adjourn.
The regular scheduled council meeting adjourned at 8:24 p.m.
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Council meeting 6-19-07
_________________________,
Nancy Whites, City Clerk
APPROVED:
__________________________,
Rodney W. Heinze, Mayor
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