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HomeMy WebLinkAbout05-15-07 City Council Meeting Minutes A regular meeting of the Canton City Council was held on May 15, 2007 in th Council Chambers at Historic Depot, 50 North 4 Avenue, Canton, Illinois. PLEDGE OF ALLEGIANCE OPENED THE MEETING, FOLLOWED BY THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES. Mayor Heinze asked for roll call at 6:30 p.m. Present – Aldermen Joe Berardi, Craig West, Larry Sarff, Les Carl, Kevin Meade, Jason Strandberg, Sonya Lewis. Absent – Alderman Eric Schenck. Others in attendance – Mayor Rodney W. Heinz, City Clerk Nancy Whites, City Treasurer Kathy Luker, Interim City Attorney John McCarthy, Police Chief Jeffrey Fritz, Fire Chief John Stanko, Public Works Director Clif O’Brien, Wastewater Treatment Supt. Joe Carruthers, Water Treatment Supt. Greg Pollitt, Zoning Officer Clark Wilson, Maurer Stutz Inc. engineer Keith Plavec, SRPED Mark Rothert, Video Services by Joe Ginger. In the audience Journal Star rep. Jenny Freeman, Daily Ledger rep. John Froehling, WBYS rep. Mark Bixler, several members of the fire department and the police department, Gregory Mills and family and Lee Puelo. ST MINUTES OF COUNCIL MEETING MAY 1, 2007 (1 MEETING). Motion and second by Aldermen Sarff/Carl, the minutes of May 1, 2007 Council meeting (lst meeting ) be accepted and placed on file. The motion carried by voice vote, and was unanimous. nd MINUTES OF COUNCIL MEETING MAY 1, 2007 (2 MEETING). Motion and second by Aldermen West/Sarff, the minutes of May 1, 2007 nd Council meeting (2 meeting) be accepted and placed on file. The motion carried by voice vote, and was unanimous. MINUTES OF CLERICAL COMMITTEE MEETING MAY 8, 2007. Motion and second by Aldermen Meade/Sarff, the minutes of May 8, 2007 Clerical Committee be accepted and placed on file. The motion carried by voice vote, and was unanimous. BILLS. Motion and second by Aldermen Sarff/West, all bills that have been presented for payment be approved. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Carl, West, Sarff, Berardi. NAYS - None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. 1 TREASURER’S REPORT. Motion and second by Aldermen West/Sarff, to accept the Treasurer’s Report. Discussion. City Treasurer Kathy Luker mentioned, that 2006-2007, this was an excellent year as revenues were greater than expenditures. The motion carried by voice vote, and was unanimous. BUDGET REPORT. Motion and second by Aldermen Carl/Meade, to accept the Budget Report. Discussion. Kathy Luker thanked everyone for their assistance and for keeping spending in check this last fiscal year. The motion carried by voice vote, and was unanimous. OATH OF OFFICE TO POLICE OFFICER GREGORY MILLS. City Clerk Nancy Whites gave the oath of office to new Police Officer Greg Mills. Greg thanked the City for giving him this opportunity, as he has always wanted to be a police officer. Greg introduced his family, wife Carol, daughter Abby, and son Jordan. COMMITTEE REPORTS: Finance. Council Action Greenwood Cemetery Bill for $25,000. Motion and second by Aldermen Carl/Sarff, to approve the payment from the City of Canton to the Greenwood Cemetery in the amount of $25,000 for the first payment. Roll call. AYES – Aldermen Berardi, Sarff, West, Carl, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Outdoor Warning Siren Replacment through grant funds. Alderman Carl ask for Fire Chief John Stanko to bring proposals to the Council meeting for the use of electricity or solar for the warning sirens. Fire Chief John Stanko mentioned the one he is recommending was also recommended by the dealer. This is the LAD indicator which would allow us to look at the siren from the exterior and tell that all functions and all components are working. Cost per siren would be $326.00, so we need to add additional total of $652.00 if you choose that option. The total for the electricity service sirens was $53,482.00. The total for the solar was $57,432.00. Alderman Carl ask John Stanko if he had any recommendations? John Stanko said he did not! John did mentioned that last week at the committee 2 meeting he reported there is a security light at each site, and if you would decide to maintain those security lights at each of those sites, it would not be cost affective to install solar because you would still need electric service to operate the lights. If you want to abandon the security light, then solar might be a good option. It would save you $600.00 a year and you would have a 7 year pay back. The outlay for council would be $7,432.00 if you went with solar, and the grant is for $50,000. I budgeted $58,000 for sirens and installation, this does not include the poles. Alderman Berardi said he has a couple of issues on the “no bid” part. Mayor Heinze has worked for the company of Whelen who submitted the “no bid” contract. I don’t think it is something we ought to overlook. This was not advertised for bids, and since then I’ve had two other suppliers contact me, and that was American and Federal. They both had not received a request from the City to give a quote or bid. Alderman Berardi said he received a bid from American with specifications. And I did not see anything in their bid that would not include them the opportunity to bid. I did not receive a bid from Federal, they are a very well known company, and I think you mayor had contact with them also. This should be referred back to a committee and put out for bid. I had talked with the Fire Chief and he had said he could not find one company where the decimal levels were higher. The quote received from American was actually higher decimals than Whelen. So, I think with those conflicts and the reference sheet that American sent, I believe they are a viable person to bid. I want to refer this back to committee to put out for bid, and let Chief Stanko’s input be a factor. This then, would be no conflict. Alderman Sarff ask Fire Chief John Stanko, wasn’t there some equipment we would have to buy? John Stanko answered, there were several things to consider as we already own the Whelen Encoding Equipment. We currently have one Whelen siren and last year we converted the other sirens to activation by wireless system to give up the phone lines we have to pay for. As far as the American quote, I have their packet, and I don’t know what model your looking at Alderman Berardi, but I don’t find any with 129 decimals, everything is less. The thing about American, most of theirs are rotating sirens, they do have some that don’t rotate, but they are over directional, and these are mechanical. They require 220 volts of 480, or 48 volts AC/DC to run the drive motors. The Federal literature I received, their information indicates their highest decimal rotating is 125 versus 129. My suggestion was to get our best price. If we go to bids we have to develop bid packets, develop bid specifications, that all takes considerable amount of time. We have some of that equipment in place, it makes sense to me to get 3 the best price and to utilize the best buy. We would have to buy a different encoder or have two activation systems in order to get our sirens running at the same time. Alderman Berardi said, American’s quote refers to Tempest 118 sirens. With a no bid contract, I feel at best this is a possible conflict, which this isn’t the best for the city. Alderman Carl ask Alderman Berardi if he had a problem with the quote rather than bid? Alderman Berardi stated, yes! Alderman Meade ask Alderman Berardi if American had given a price? Alderman Berardi answered, yes! Alderman Meade then ask, what was the price? Alderman Berardi said I’ll give the price at the committee meeting rather than public, because then it no longer becomes a bid. Alderman Meade said, Whelen’s quote is public! Alderman Berardi then said okay and read that American provided a turn key Tempest 128 AC/DC sirens with installation, an estimated sum from $16,000 to $19,000. Fire Chief John Stanko said, the problem is, if you go for quotes, somebody is going to have to decide what the specs are. I have stated in my memo if you use the specs of the current equipment you’re already using, no one can else meet that. This is a rotating siren that runs off of electricity. You could buy cheap outdoor sirens and they are cheap in price, but they are not apples to apples, they are oranges to oranges. Alderman Carl said this discussion should be in committee and not council Motion and wants referred back to committee. and second by Aldermen Carl/Strandberg, send Outdoor Warning Sirens to the Public Safety & Traffic Committee. Discussion. Fire Chief John Stanko said he would be on vacation next week. Alderman Sarff said since John won’t be here, let’s send to Finance committee next month. Alderman Carl/Strandberg agreed to send to Finance Committee. The motion carried by voice vote, and was unanimous. Leander Construction for Payment #10 of the Kilroy Pumping Station in the amout of $99,082.33. Motion and second by Aldermen Carl/West, to approve of Payment #10 in the amount of $99,082.33 to Leander Construction for the Kilroy Pumping Station. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Carl, West, Sarff, Berardi. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Laverdier Construction for Payment #2 of the Kilroy Shed in the amount of $105,451.16. Motion and second by Aldermen Carl/Sarff, to approve of Payment #2 in the amount of $105,451.16. Roll call. AYES – 4 Aldermen Berardi, Sarff, West, Carl, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Phase III Aquifer Testing of the Layne Christensen Company Contract for the amount of $78,000 to $83.000.Motion and second by Aldermen Carl/Sarff, to allow Layne Christensen Company to enter into Phase III Aquifer Testing in the amount not to exceed $83,000. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Carl, West, Sarff, Berardi. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Hotel/Motel request from the Chamber of Commerce and Spoon River Drive. Alderman Carl mentioned this is four projects of the use for Hotel/Motel Funds and Spoon River Drive request of $5,000, Music on the square $3,000, Billboards $6,000, Antique Tractor $6,500. The committee had concerns on two of those projects. We ‘re recommending approval of four projects. We would like to 1) have the Economic Development Committee address the chairman of the Canton Spoon River Drive to voice our concerns of what is allowed. The committee should write this in a letter expressing this concern. 2) The second concern was the Antique Tractor Show, some members are concerned about their budget and wants the Economic Development committee to review, and make revisions they see fit. Motion and second by Aldermen Carl/Meade, to allow for the use of Hotel/Motel funds request of the Chamber of Commerce for an International Harvester Antique Tractor Show $4,500, Summer Music in the Park $3,000, Regional Advertising with Daily Ledger, Fulton Democrat, WBYS and 2 Billboards $6,000; and $5,000 to Spoon River Drive, with the two stipulations. Discussion. Alderman Berardi ask Alderman Carl, what are you looking for? Alderman Carl said, WBYS is using up $2,000 of the budget for advertising. Want to see if the committee still wants to use them. Alderman Berardi said the advertising is for three months and will be on 16 stations. Alderman Carl said to Alderman Berardi, I do not disagree with your comments, I want the Economic Development Committee to look at for their decision. Roll call. AYES – Aldermen Berardi, Sarff, West, Carl, Meade, Strandberg, Lewis.. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Legal & Ordinance. Council Action 5 Official Time Out. Motion and second by Aldermen West/Sarff, to allow Billy Jump owner of Official Time Out to move forward to remodel the back of his establishment with fencing, and tables. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Carl, West, Sarff, Berardi. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Community & Industrial Development. Council Action None. Negotiations, Grievance & Personnel. Council Action None. Informational. Alderman Sarff called for an executive session to discuss Public Works Contract for Monday May 21 at 6:00 p.m. Canton City Hall. COMMUNICATIONS FROM MAYOR HEINZE. Appointments – Citizens Advisory Board and Park Custodian. Police Chief Jeff Fritz reported this committee was comprised by former Police Chief Mike Elam. When I started, the committee was not meeting and I want to revitalize this committee. Jeff recommended the members of Kim Moffitt, Bill Awl, Brad Jarvis. Motion and second by Aldermen Meade/West, the appointments of Bill Awl, Brad Jarvis, Kim Moffitt to the Citizens Advisory Board be confirmed. The motion carried by voice vote, and was unanimous. Motion and second by Aldermen Sarff/Carl, the appointment of Carol Kohler as Jones Park Custodian, be confirmed. Discussion. Mayor Heinze said that Carol does a great job. The motion carried by voice vote, and was unanimous. OLD BUSINESS: 6 ORDINANCE – PROHIBITING PARKING FOR NON-RESIDENTS ON LINDEN, BETWEEN MAIN STREET AND FIRST AVENUE, LAWRENCE DRIVE BETWEEN LINDEN STREET AND MA-GRA- BL, AND MA-GRA-BL STREET BETWEEN MAIN STREET AND LAWRENCE DRIVE.Motion Second reading, read by title. and second by Aldermen Sarff/Lewis, the ordinance be placed on its passage as amended. Discussion. Mayor Heinze commended Alderman Sarff for his diligence. Roll call. AYES – Aldermen Berardi, Sarff, West, Carl, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Ordinance being #1905. NEW BUSINESS: ASBTRACT OF VOTES APRIL 17, 2007 ELECTION. City Clerk Nancy Whites read the abstract of votes. We the undersigned members of the canvassing board of the City of Canton do hereby certify that on May 2, 2007, we canvassed the returns of an election held on April 17, 2007 and we proclaim that a total of 5,938 voters requested and received ballots, and we do further certify that the following Question of Public Policy – “Shall the City of Canton, Illinois adopt the managerial form of municipal government?” In favor 704, Against 1,317, Indicate – failed. The canvassing board of the City of Canton canvassed the returns of an election held on April 17, 2007 that the following candidates each received the number of votes recorded for him/her for the office of Alderman. Candidate Ward Votes *Jason Strandberg One 496 Angelia (Angie) K. Lingenfelter One 207 *Larry A. Sarff Two 494 Kurt A. Skender Two 230 *Leslie E. Carl Three 265 *Sonya Lewis Four 237 We further certify that the above is a true and complete Abstract of votes and was prepared in our presence on May 2, 2007. 7 Canvassing Board - County Clerk Jim Nelson, Mayor Rodney W. Heinze, City Clerk Nancy Whites. Those elected are noted by the asterisk (*). Motion and second by Aldermen West/Meade, to accept the canvass of votes for the General Election held April 17, 2007. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Carl, West, Sarff, Berardi. Motion carried. ORDINANCE – AMENDING SECTION 3-8-4(A) (CLASS A TAVERN LICENSE) OF THE CANTON MUNICIPAL CODE. First reading, read by title. RESOLUTION – APPROVING A SETTLEMENT AGREEMENT BETWEEN THE CITY OF CANTON, AND INTERNATIONAL TRUCK AND ENGINE CORPORATION. First reading, read by title. Motion and second by Aldermen Meade/West, the resolution be adopted. Discussion. Aldermen Meade said today is a tremendous exciting day for Canton. IH has been part of this community for years. We have talked for 10 years about what to do. Under the leadership of former Mayor Donald Edwards, Clark Wilson, and Jim Snider, they got us on the Brownfield track. Had several million dollars to clean up that site. Former Mayor Donald Edwards and Public Works Director Clif O’Brien retrieved the whistle. Without those people laying the foundation we would not be here today talking about this. Mayor Heinze had ask to hire Bell, Boyd & Lloyd to negotiate with IH and work to keep from going to court. The former Economic Director David Byerly deserved credit for working on this issue, so did the former city attorneys Jim Malmgren, Jim Elson, Ron Weber. And now most recently Chrissie Peterson who has pushed Michael Ohm and Jay Trudy with Bell, Boyd & Lloyd, to work out an agreement. Also a lot of appreciation goes to those from the Federal EPA and the Illinois EPA who have gone beyond to get this where it is today. Mayor Heinze mentioned a lady from IH that is working with the City, of Edith Ardiente, and she said, she will get this thing resolved. Mayor Heinze asked Clark Wilson to speak about this as he has worked with this for 10 years. Clark said he has the highest regard for the state and federal EPA officials. They have treated this site as their own. Thanked Joy Steiglist from 8 Vandewalle & Associates for her efforts on receiving a lot of grants of over $5,000,000 from various state and federal agencies. Alderman Meade stated that in the Agreement there are stipulations of what preformance the City has to do. They are…The Agreement with International Truck & Engine agreement states, (1) the Work to be conducted at each Development Block must: (a) satisfy Site Cleanup Standards; and (b) utilize commercially reasonable and cost effective closure methods (i.e., engineered barriers. (2) A Groundwater Use Ordinance and Memorandum of Understanding with the State of Illinois currently exist prohibiting the installation or use of potable groundwater wells within the City property, which includes the Site. (3) Site end use will be predominantly commercial/industrial and will utilize engineered barriers and institutional controls to the maximum extent practicable and consistent with the Development Plan. (4) Existing concrete foundations will be replaced with IEPA approved engineered barriers to the extent required to obtain an NFR Letter for each Development Block that is consistent with the Development Plan. (5) No inhabitable subsurface features (i.e., basements) will be constructed at the Site. (6) The City and International have nominal information relating to the man made pathways at the Site (tunnels, piping runs, former utilities, and other subsurface features). The parties agree that the City will retain a qualified environmental consultant for implementing the Work a the Site. The City shall submit its proposed Consultant selection to International for approval. International, at its own expense, may also observe and oversee the Consultant’s implementation of the Work. Also fencing of the area while the performance of work being done. Alderman Strandberg thanked everyone involved, I’m very proud of what is now taking place. Alderman Lewis told Clark not to sell himself short. Now, lets begin encouraging people, let’s put together a team and release Mark Rothert to do the job. Roll call. AYES – Aldermen Berardi, Sarff, West, Carl, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3801. RESOLUTION – APPROVING THE ECONOMIC DEVELOPMENT SERVICE AGREEMENT BETWEEN THE CITY OF CANTON AND THE SPOON RIVER PARTNERSHIP FOR ECONOMIC DEVELOPMENT. Motion First reading, read by title. and second by Aldermen Meade/Lewis, the resolution be adopted. Roll call. AYES – Aldermen Lewis, Strandberg, Meade, Carl, West, Sarff, Berardi. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3802. 9 RESOLUTION – DESIGNATING THE POLICE DEPARTMENT BUILDING AS THE “DAVID W. O’BRIEN POLICE DEPARTMENT BUILDING” AND DESIGNATING THE FIRE STATION BUILDING AS THE “HOWARD E. STRUBE JR. CENTRAL FIRE STATION.” Motion First reading, read by title. and second by Aldermen Sarff/Berardi, refer the resolution to the Legal & Ordinance Committee. Roll call. AYES – Aldermen Berardi, Sarff, West, Carl, Meade, Strandberg, Lewis. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3803. Motion Adjournment. and second by Aldermen Sarff/Meade, to adjourn. The motion carried by voice vote, and was unanimous. The regular scheduled meeting of the Canton City Council adjourned at 7:31 p.m. _________________________, Nancy Whites, City Clerk APPROVED: ____________________________, Rodney W. Heinze, Mayor 10