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Home My WebLink About09-19-06 City Council Meeting Minutes A regular meeting of the Canton City Council meeting was held on th September 19, 2006 in Council Chambers at 50 North 4 Avenue, Canton, Illinois. PLEDGE OF ALLEGIANCE OPENED THE MEETING, FOLLOWED BY THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES. Mayor Heinze asked for roll call at 6:30 p.m. Present – Aldermen Jim Hartford, Craig West, Larry Sarff, Kevin Meade, Les Carl, Eric Schenck, Rick Reed. Absent – Alderman Joe Berardi. TH MINUTES OF SEPTEMBER 5 COUNCIL MEETING. Motion and th second by Aldermen Hartford/Reed, the minutes of September 5, 2006 be accepted and placed on file. Voice vote, motion carried unanimously. MINUTES OF SEPTEMBER 12, 2006 CLERICAL COMMITTEE. Motion and second by Aldermen Sarff/West the minutes of September 12, 2006 be approved as amended. (The amendment is on page 4 under Pay request #2 for the Kilroy Sewage Pumping Station. To add in the name of who is requesting the pay request – ) Voice vote, Leander Construction. motion carried unanimously. BILLS. Motion and second by Aldermen Hartford/Meade, all bills as presented be paid. Roll call. AYES – Aldermen Reed, Schenck, Carl, Meade, Sarff, West, Hartford. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. TREASURER’S REPORT. Motion and second by Aldermen Carl/West, to accept the Treasurer’s Report. Voice vote, motion carried unanimously. BUDGET REPORT. Motion and second by Aldermen Carl/West, to accept the Budget Report. Voice vote, motion carried unanimously. COMMITTEE REPORTS: Finance. Council Action 1 Pay Request #2 from the Kilroy Sewage Pumping Staion. Motion and second by Aldermen Carl/West, to allow pay request #2 from Leander Construction for the Kilroy Sewage Pumping Station in the amount of $156,412.38. Roll call. AYES – Aldermen Hartford, West, Sarff, Meade, Carl, Schenck, Reed. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Water Treatment Plant Sludge Removal & Disposal Bid results. Motion and second by Aldermen Carl/Sarff, to approve the bid from Merrell Brothers for the Water Treatment Plant Sludge Removal & Disposal in the amount of $78,448.00. Roll call. AYES – Aldermen Reed, Schenck, Carl, Meade, Sarff, West, Hartford. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Wastewater Treatment Plant Sludge Removal & Disposal for pay request #3. Motion and second by Aldermen Carl/Reed, to not approve the pay request #3 from Enviromark for Wastewater Treatment Plant Sludge Removal & Disposal in the amount of $89,336.03 until all the paper work is completed. Voice vote, motion carried unanimously. IH Fence Removal & Replacement Bid results. Motion and second by Aldermen Carl/Meade, to accept the low bid from Security Fence Company for Chain Link Fence in the amount of $21,171.32; to pay for this will have to amend the budget, the money is not available from the IH TIF and it would have to come from the general fund reserve account. Discussion. Motion and second agreed to amend the motion to add – reimbursement from Alderman the IH TIF fund when monies are available to the General Fund. Hartford asked if this is a wooden fence? Alderman Carl answered it is a chain link fence. Alderman Hartford said it has to be a wooden fence barrier. City Attorney Chrissie Peterson said that is correct and has to be a 6’ wood fence through your Peterson Development Agreement. Alderman Carl said the amount would change to $17,988.65 for a 6’solid board fence. Motion and second agreed to amend the motion to add – to purchase a 6’ from Security Fence Solid Board fence in the amount of $17,988.65 Company. Alderman Schenck asked City Treasurer Kathy Luker when would the city be receiving the second installment of taxes? Kathy answered, the amount received is about $2,000 for the IH TIF account. Roll call. Aldermen Hartford, West, Sarff, Meade, Carl, Schenck, Reed. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. 2 (This is how the motion and second should now read - Motion and second by Aldermen Carl/Meade, to accept the low bid from Security Fence Company for a 6’ Solid Board Fence in the amount of $17,988.65; and to amend the budget from the General Reserve Fund for payment, and the IH TIF account to pay back the General Fund when monies become available.) Fire Department Renovation.Motion and second by Aldermen Carl/Reed, to allow up to $5,600 the city gives for renovation. Discussion. Alderman Schenck suggested that since we are almost ½ way through the fiscal year this would be a good time to revisit the budget. Under the Water/Sewer fund we need to identify the line items we want to postpone or eliminate on the budget. Motion and second by Aldermen Scheck/Sarff, to direct the Budget Director Kathy Luker to work with the department heads to identify a total of $50,000 of the budget line items to be removed or postpone; and another $50,000 to postpone or eliminate in the Water/Sewer Fund. To help us free up some money we need to do this year. This represents 1% of the General Fund and 2% of the Water/Sewer Fund. Alderman Carl said it was a good idea for the department heads to work with the budget director, but I would not like to put a dollar limit the department heads have to come up with. Alderman Meade said these are two different things were doing here. I don’t want to put a figure over someone’s head. We can go back revisit the budget by direction and don’t want to tied it to this. Alderman Hartford said he agrees we should not tie it to this motion. Alderman Schenck said it is time to start taking a look at this. I don’t know how to make this issue more prominent. If it has to be tied on to this issue, I have no problem with that. Hate to get to end of fiscal year and have fiscal concerns. And I don’t want to see us close to the situation of lay offs. This does not alter the main motion. Roll call on the amendment. AYES – Aldermen Reed, Schenck. NAYS – Aldermen Carl, Meade, Sarff, West, Hartford. 2 AYES – 5 NAYS, 1 ABSENT. Motion defeated. Roll call on the Fire Department allowed up to $5,600 for renovation. AYES – Aldermen Hartford, West, Meade, Carl, Schenck, Reed. NAYS – Alderman Sarff. 6 AYES, 1 NAY, 1 ABSENT. Motion carried. City Treasurer Kathy Luker said the contingency fund is almost gone, except for $5,000 and she thinks it is a good idea to review the budget and she will show that in her budget report. 3 Legal & Ordinance. Council Action None. Community & Industrial Development. Council Action Hotel/Motel Tax request. Motion and second by Aldermen Meade/Carl, to . approve $1,000 for the Canton Friendship Festival Discussion. Alderman Hartford said that he and Alderman West were on the Festival Board. They checked with city attorney and she told them to mention it and they could still vote on the issue. Roll call. AYES – Aldermen Reed, Schenck, Carl, Meade, Sarff, West, Hartford. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Contract renewal Vandewalle & Associates. Motion and second by Aldermen Meade/West, to accept the contract renewal from Vandewalle & Associates with the name changes. Discussion. This is a one year renewal. Alderman Meade said some of the names were changed and the city attorney checked with Vandelle & Associates and they agreed. Roll call. AYES – Aldermen Hartford, West, Sarff, Meade, Carl, Schenck, Reed. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Alderman Meade received notification that SRPED has been notified they have been approved for a 501-C3 corporation as opposed to a 501-C6 corporation. This allows the economic development more access to grants and foundations. Very few economic developments receive a 501-C3. Want to commend Mark Rothert on his efforts. Negotiations, Grievance & Personnel. Council Action Heavy Equipment Operator. Motion and second by Aldermen Sarff/West, to approve the posting of an open position of heavy equipment operator in the Street Department. Voice vote, motion carried unanimously. 4 Wastewater Treatment Operator. Motion and second by Aldermen Sarff/Reed, to approve the open position of wastewater treatment operator. Voice vote, motion carried unanimously. Janitorial Position for all city buildings. Motion and second by Aldermen Sarff/Hartford, allowed to fill the position on a part time basis. Voice vote, motion carried unanimously. COMMUNICATIONS FROM MAYOR HEINZE. Walking Partnership. Mayor Heinze said he would like to partner with Canton to make this a walker friendly city. Encourage everyone to keep sidewalks clear of debris and automobiles. Will partner later on with the Police Department to help encourage people to not park on the sidewalks. Winter is coming soon, encouraged citizens to shovel their walks well enough so people can get through. Merchants also should shovel their walks, if I see they have it interacts with me. If their walks not shovel their, it shows to me they are not interested. The City has a sidewalk program repair that you can partner with us. You can sign up for next year, this year the city had budgeted $6,000.00. Mayor Heinze talked with Wal-Mart real estate and they withdrew the existing site. The did agree to consider Canton. The market was here or they would not have considered it. OLD BUSINESS: ORDINANCE – RE-ZONING CERTAIN PROPERTY OF CHARLES H. TAYLOR & JANET RUTH TAYLOR TO A B-2 ZONING CONFIGURATION. Motion Second reading, read by title. and second by Aldermen Hartford/Meade, the ordinance be placed on its passage. Roll call. AYES – Aldermen Reed, Schenck, Carl, Meade, Sarff, West, Hartford. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Ordinance being #1883. 5 ORDINANCE – RE-ZONING CERTAIN PROPERTY OF CLANCEL ORVIS, L.P. TO AN AG-1 ZONING CONFIGURATION. Second Motion reading, read by title. and second by Aldermen West/Sarff, the ordinance be placed on its passage. Roll call. AYES – Aldermen Sarff/Reed, the ordinance be placed on its passage. Roll call. AYES – Aldermen Hartford, West, Sarff, Meade, Carl, Schenck, Reed. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Ordinance being #1884. NEW BUSINESS: RESOLUTION – APPROVING DEMOLITION OF IMPROVEMENT TO REAL PROPERTY LOCATED AT 231 KEELING COURT, CANTON, ILLINOIS. Motion First reading, read by title.and second by Aldermen Sarff/Reed, the resolution be adopted. Roll call. AYES – Aldermen Reed, Schenck, Carl, Meade, Sarff, West, Hartford. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3771. RESOLUTION – APPROVING DEMOLITION OF IMPROVEMENTS TO REAL PROPERTY LOCATED AT LOTS 10 & 11 OF THE ENTERPRISE INDUSTRIAL PARK. First reading, read Motion by title. and second by Aldermen Hartford/Meade, the resolution be adopted. Discussion. Alderman Carl stated to the city attorney, it’s possible and probable that there will be a change in ownership of those two lots. City Attorney Chrissie Peterson remarked we would have to start the process all over again with the new land owner. She suggested council go ahead and consider this resolution by approving. And if those negotiations fall apart and Don Inmon continues to own the property we can move forward what’s in front of us and not have to wait. Alderman Schenck wanted to know if the trailers would be considered personal property? City Attorney Chrissie Peterson said she is not sure how the court would classify the trailers. They are not permanent fixtures, but they would be classified as improvements. Yes, they would be classified as improvements to real property. Alderman Hartford said that insurance companies consider trailers real property. Roll call. AYES – Aldermen Hartford, West, Sarff, Meade, Carl, Schenck, Reed. NAYS – None. 7AYES, 0 NAYS, 1 ABSENT. Motion carried. Resolution being #3772. 6 RESOLUTION – ADOPTING AN AMENDED POLICY FOR THE CITY OF CANTON. Motion First reading, read by title. and second by Aldermen Reed/West, the resolution be adopted. Roll call. AYES – Aldermen Reed, Schenck Carl, Meade, Sarff, West, Hartford. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Resolution being #3773. ORDINANCE – AUTHORIZING SALE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 352 SPRUCE STREET, CANTON, ILLINOIS. (65 ILCS 5/11-76-2). First reading, read by title. EXECUTIVE SESSION – NEGOTIATIONS, GRIEVANCE AND PERSONNEL – GRIEVANCES. Motion and second by Aldermen Sarff/Meade, to go into executive session to discuss two grievances. Roll call. AYES – Aldermen Hartford, West, Sarff, Meade, Carl, Schenck, Reed. NAYS – None. 7 AYES, 0 NAYS, 1 ABSENT. Motion carried. Alderman Sarff asked for all council members to stay for the executive session and also City Attorney Chrissie Peterson, Wastewater Treatment Plant Supt. Joe Carruthers, Public Works Director Clif O’Brien, Police Chief Jeffrey Fritz. The regular scheduled council meeting convene for executive session at 7:07 p.m. The executive session for grievances are on file in the office of the City Clerk for review. The regular scheduled council meeting reconvened into open session at 7:22 p.m. Adjournment. Motion and second by Aldermen Hartford/Sarff, to adjourn. Voice vote, motion carried unanimously. The regular scheduled council meeting adjourned at 7:22 p.m. _____________________________, Nancy Whites City Clerk 7 APPROVED: ____________________________, Rodney W. Heinze, Mayor 8